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Tea and Cake Task List
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Stall Organiser(s):Fair date Saturday 31st October 2026, 10am-3pm
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(names and contact details)1Victoria Henry 021580441
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WHAT THE CLASS 4/CA FAIR TEAM WILL PROVIDE
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Gazebo and stall signsDelivered to the stall on the morning of the fair (or to be picked up from hall or other location as directed)
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3 x Trestle tableDelivered to the stall on the morning of the fair (or to be picked up from hall or other location as directed)
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Small paper plates300 listed from 2023
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Wooden forks /spoons2025 in c8 box
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Cup library setup adjacent to stallIn CA container
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Biodegradable cups200 for backup to Cup Library
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Disposable gloves
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Serviettes500 approx. (maybe 200 in c8 box)
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Table clothesIn C8 fair storage box in CA container
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Selection of tea bagsIn C8 fair storage box in CA container
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Tea Urn and electicial supplyTea Urn tap was fixed but again dripping, CA to sort it out
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PREPARATION BEFORE THE FAIRNamesNotes
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Talk to last years cake stall organiser for tips and tricks1task for the Stall Organiser. contact Jenny Davison, Paul Kitto or Michelle Trudgeon
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Check in with C4 team about regular advertising for cake donations1Stephanie All school families are asked to donate an item to either the cake stall or salad bar.
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Week before fair make and put up signs asking for donations on school gates. 1Stephanie
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Arrange drop off location that is in adverts/posters1Stephanie Banana boxes in cooking room for drop off after school Friday one option, or drop straight to stall fair morning.
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Send comms to C8 parent community making sure they are all going to donate a baked good2StephanieTask for the Stall Organiser. Suggerst in comms that grandparents get involved
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Equipment to be loaned for the day
NamesNotes
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C8 parents to lend the following:
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3 or 4 aprons
I can bring 3 aprons (Stephanie)CA does have black ones if needed.
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2x Knives / 2x cake servers / 3x tongs
VictoriaCafeteria has a couple of knives if needed. Return afterwards.
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Marker pens/paper/card/tape (for pricing signs or menus)Stephanie
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Platters / stands for displaying goods1 x platter (Stephanie). Mel - 2 large round cake plates and 2 long narrow slice/biscuit trays. Typically will get donations in plastic containers etc so need plates for displaying on table.
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Milk jugsVictoriaCan pour straight from plastic bottle otherwise, easier to keep tabs on green/blue etc
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Sourcing the suppliesNamesNotes
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Milk 2L green, 2L blue, 1L oat milk1KeeleyEasiest if a parent buys and fills in CA reimbursement form. Alternatively ask C4 Team to added to school account New World order
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Tea bags - Black - and selection of herbal would be great too1Keeley2024 plenty of boxes of tea in CA container. Leeya can kindly donate loose leaf herbal tea - can we figure out how to brew it?
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Optional-Barkers blackcurrant 1or2 bottles 1KeeleyEasiest if a parent buys and fills in CA reimbursement form. Alternatively ask C4 Team to added to school account New World order
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Sugar/Stevia sachets1Keeley Check in cafeteria for what is there from previous years - Talk to C4 team about ordering more
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Friday before Fair DayNames
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 Check on donated Baking dropped off in Cooking Room after 3pm1Victoria
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Collect together all teas, cups, plates required for Sat mornGeorge
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FAIR DAY - STALL ROSTERNamesNotes
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8:30 - 10:00 - Set Up Stall1Victoria 4 people
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SETUP PHOTOS2Mel (Rory helping for some)Set up Stall - Trestles and Gazebo with 2 sides. Fill and turn on Urn and Extra Kettles. Fill Large Water Jug. Slice, label and display Cakes
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3Michael
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4See the example photos
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10:00 to 11:301Victoria4 people
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2George
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3Jo Kuta
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11.30 to 1pm1Ezra and Rory4 people
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2Auriol
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1pm to 2.301Arlia3-4 people
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2Hanae
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2.30 to 3:30 Cleanup1Victoria Assist 2pm crew to start the tidy up in the background then do the final pack down after 3pm
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2George
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3Tessa (Raife)
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After Fair Day
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Please provide feedback to the Fair Team A questionaire will be sent to all Stall Coordinators
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