Banner_War_2026_Event_Proposal.xlsx

	A	B	C	D	E	F
1	THE SOCIETY FOR CREATIVE ANACHRONISM, INC.
2	EVENT BUDGET PROPOSAL WORKSHEET
3	⚜ Barony of Aquaterra • Banner War 2026 • FOOD FIGHT! The Ballad of Blade and Bread ⚜
4	Branch:	Barony of Aquaterra
5	Event:	Banner War 2026 - Food Fight! The Ballad of Blade and Bread
6	Dates:	September 18-20, 2026 - Friday 3pm - Sunday 3pm
7	Site:	Masonic Family Park, 24310 Mountain Loop Hwy, Granite Falls, WA 98252
8	Event Steward:	Michael de Champagne, Co-stewards: Tristian Alo, Duke George
9	Site Steward:	Duke George
10	Gate Lead:	TBD
11	Seneschal:	Camilla Valerian, Aquaterra.Seneschal@antir.org
12	Exchequer:	Caoimhe mac Ceallacháin, Aquaterra.Exchequer@antir.org
13	Event Website:	https://linktr.ee/aqbannerwar/, https://antir.org/events/banner-war-22/
14
15	PROJECTED INCOME
16	Fee Type	Est. Pre-Reg	Est. Walk-In	Pre-Reg Fee	Walk-In Fee	Estimated Income
17	Adult Weekend	75	85	$40	$45	$6,825
18	Adult Day Trip	15	45	$20	$25	$1,425
19	Mason Youth 18-21 Wknd	3	2	$40	$45	$210
20	Youth 13-17 (Weekend/Day)	8	10	$5	$5	$90
21	Non-Member Registration	0	85	$0	$10	$850
22	TOTAL ESTIMATED INCOME					$9,400
23
24	PROJECTED EXPENSES
25	Expense Category
26	Occupancy & Site Charges	Masonic Park Fees		1	$5,762	$5,762
27	Equipment Rental - Biffies	Biffies		1	$1,100	$1,100
28	Equipment Rental - Hay Bales	Field barrier hay bales (archery/combat fields)		1	$200	$200
29	Food Expenses	Soup Tavern Night supplies, Siege Cooking ingredient kits, misc. food costs		1	$500	$500
30	Insurance (SCA/Non-SCA)	SCA event insurance certificate via insurance@sca.org		1	$75	$75
31	PayPal / ePay Processing Fees	Estimated 2-3% of pre-reg income (~$2,300 est. pre-reg income)		1	$100	$100
32	Printing & Publications	Gate sheets, schedule of events, merchant lists, themed flyers		1	$30	$30
33	Advertising	Promotional flyers and materials for other events		1	$30	$30
34	General Supplies	Site tokens (250 est. - food/spice illustrated cards), misc. on-site supplies		1	$150	$150
35	Other Expenses	Contingency / unforeseen costs		1	$100	$100
36	NMR Transfer (moved to Kingdom - not a Barony expense)			1	-$850	-$850
37	SUB-TOTAL (Gross Expenses before NMR transfer)					$8,047
38	TOTAL ESTIMATED EXPENSES (after NMR transfer)					$7,197
39	ADJUSTED EXPENSES (Total × 1.1 - Steward responsible for overages beyond this)					$7,917
40	ESTIMATED PROFIT (Total Income - Adjusted Expenses)					$1,483
41	Break-Even Note: Estimated break-even ≈ 165 adults (mix of weekend/day). Fixed costs (park + biffies + insurance) ≈ $6,900. SCA member discount ($10) applies to adult rates. No credit cards on site - cash/check only.
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