Shift Lab Notebook [McHenry County CoC]

	B	C	D	E	F
1		Single Adults By-Name List Scorecard
2	Community:		McHenry County CoC	6-Month Aim	Current By-Name List Score
3	Lead Agency Managing BNL:			Report data by August 31, 2023 and get to a score of 25 by August 31, 2023.	29
4	Name:
5	Email:
6		The scorecard questions - and your community's current answers from the ISS Scorecard tab - are listed below.
7	Improvement Area	#	Question	Current Response	Resources

8	Data Contribution	1A	Is the geographic coverage of your outreach clearly mapped out, informed by your data and regularly assessed, to ensure you are able to reach all unsheltered individuals within your community.	Yes	Just need to update the Outreach Map - Check in next meeting - Later in July - we will get a finalized report (created a heat map and providers can inform the map) - Check back in August!
9		1B	Have you coordinated your outreach, ensuring that your outreach teams are deployed at the locations and the times that they are mostly likely to effectively engage with unsheltered homeless individuals, while minimizing duplication between providers?	Yes	Checking back in 1-2 meetings to see the progress. Warp Core agreed to take the lead on SO for the whole COC - (Expect all Outreach and providers will be coordinated and Mapped by August) )
10		1C	Do you have a documented outreach policy that clearly states how your outreach teams will be deployed and how they work with each other to swiftly connect individuals to their self-determined needs?	Yes	CE Policy - but might need to be added too - see participation and inactive policies
11		1D	Do you have consistent, coordinated and reliable outreach and in-reach efforts across your geographic coverage area that gives you confidence that at least 90% of the unsheltered population is captured on your BNL?	Yes	Once 1A,B turn to yes, 1D will change
12		2A	Are 90% of CoC-funded and non-CoC-funded providers reporting data into your by-name list?	Yes	CE Policy Received and saved
13		2B	Are approximately 90-100% of currently homeless single adult individuals served by the providers reporting into your by-name list?	Yes	Warp corp is now entering data into HMIS
14		3A	Is your by-name list able to collect data on all currently homeless single adults in your community, including unsheltered individuals living in a place not meant for human habitation (e.g. street, cars, campsites, beaches, deserts or riverbeds)?	Yes
15		3B	Is your by-name list able to collect data on all currently homeless single adults in your community, including individuals in shelters, safe havens, season overflow beds, hotels paid for by homeless providers or Health Care for Homeless Veterans (HCHV) beds?	Yes
16		3C	Is your by-name list able to collect data on all currently homeless single adults in your community, including individuals in transitional housing, including VA-funded Transitional Housing?	Yes
17		3D	Is your by-name list able to collect data on all currently homeless single adults in your community, including individuals fleeing domestic violence?	Yes	(8/2/23) Checking back in two months for a aproved policy + there are a series of private meetings (Annonymous client) Have alos used this for people who do not want to be identified. s policy -expanding CE as we go - but also leverging annonymous clints lists to make a single list
18		4A	Has your community established a written policy that specifies the number of days of inactivity (i.e. the person cannot be located) after which a person’s status will be changed to “inactive,” and which includes protocols to attempt to locate an individual before they are moved to inactive status?	Yes	CE Policy
19		4B	Does that written policy account for changing an individual’s status to ‘inactive’ based on a client’s verified absence from the community before the specified number of days has elapsed? (e.g. reunited with family in a different community, death etc.)	Yes	no policy -Only if Gina is notified or sees in HMIS - Considering updating the CE Policy
20		4C	Does that written policy account for individuals on your list who are entering an institution (e.g. jail or hospital) where they are expected to remain for 90 days or fewer?	Yes	no policy - only if Gina is notified or sees in HMIS - Considering updating the CE Policy
21		5	Does your community have a way to track actively homeless individuals who have not consented to services and/or assessment at this time?	Yes	Nothing outside of HMIS - waiting on Worp core (check back July 5) - This is dependent of Worp Corp entering into HMIS / Outreach covereage (1ABCD) + Gina is following up on referrals and assessments - considering writing a Memo to satisfy this
22	Data Infrastructure	6	Does your community have policies and protocols in place for keeping your by-name list up to date and accurate, including timelines for provider data submission and ongoing quality assurance protocol?	Yes	But need to makes sure it is written down / no artifact - HMIS Policies outline timelines. Gina pulls their list and needs the referral (provider list) check on the Assessment BNL and reach back out when one is needed.
23		7	Does your community’s by-name list track the 'homeless / housed status' of all individuals, including the date each status was last changed and the previous status? Homeless status fields should include at minimum: homeless, inactive and permanently housed.	Yes	HMIS
24		8	Does your community’s by-name list include a unique identifier (e.g. an HMIS ID) for each individual to prevent duplication of client records and facilitate coordination between providers?	Yes
25		9	Does your by-name list track the total number of newly identified (not necessarily assessed) individuals experiencing homelessness every month? This figure represents a portion of your monthly inflow.	Yes
26		10	Does your community's by-name list track individuals returning to active homelessness within the past month?	Yes	with the new report
27		11A	Does your community’s by-name list track individuals as they move out of active homeless status, including those who move in to permanent housing?	Yes
28		11B	Does your community’s by-name list track individuals as they move out of active homeless status, including those who become inactive, per your inactive policy?	Yes
29		11C	Does your community’s by-name list track individuals as they move out of active homeless status, including those who no longer meet the population criteria of single adult?	Yes
30		12A	Does your by-name list track population-based statuses including: veteran, chronic, youth, family with minor children?	Yes
31		12B	Can your by-name list track people with multiple population-based statuses (e.g. chronic homeless status AND veteran status)?	Yes
32		12C	Can your by-name list track historical changes in activity status (e.g. Active to Inactive, Active to Housed, etc.)?	Yes
33		12D	Can your by-name list track individuals who become chronically homeless after they are added to your all singles list?	Yes
34		12E	Can your by-name list track individuals who are initially assigned chronic or veteran status when they enter your system but later do not meet the criteria for these population statuses?	Yes	Manual process - Double check with Gina about reconciling the changes in HMIS in the spreadsheet - Considering including this in a memo.
35	Race Equity	13A	Does your community have a way to report race and ethnicity data on the individuals on the by-name list for the purpose of analyzing system outcomes?	Yes
36	Race Equity	13B	Does your data collection policy and process around race and ethnicity respect the self-identification of clients?	Yes
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