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FISCAL YEAR END CLOSING ACCRUAL OF EXTERNAL INCOME
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To be used by Sales and Service Enterprises (Level 1200C funds) and Auxiliary Units (Level 1300C funds).
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Note: Other sources of funds will be accrued by the Accounting Office (e.g. Contracts & Grants, General Funds)
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This Form is to Accrue Income for services performed in the current fiscal year being closed that do not appear on the current fiscal year ledgers.
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Example: Data analysis performed for Company X in the current fiscal year but Company X was not billed in Banner by the current fiscal year cut off date.
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Financial Journal will record the following entry on June ledgers and entry will reverse on July ledgers:
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Debit Account Receivable Balance Sheet Account (1XXXXX)
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Credit Revenue COA
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*For valid accounts refer to the Oracle COA Golden Tree Viewer: Sales and Service of Education Activities - see accounts under 41000B;
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Sales and Service Education Activities Medical - See accounts under 42000B; and Auxiliaries - see accounts under 43000B.
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All revenue must be itemized by payor and work order number (or equivilant identifier)
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It is expected that departments will have fully reconciled their ledgers and identified accruals for posting to the June Preliminary ledgers.
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Review transactions recorded in July and August for potential adjustments for the fiscal year being closed.
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Transactions identified after the accrual deadline must be submitted with your Deans/Vice Chancellor's CFAO approval.
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The purpose of accruals and deferrals is for UC financial reporting under GAAP. For this purpose, UCR has set the materiality threshold at $100K.
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COMPLETE ALL SECTIONS BELOW AND SUBMIT TO FYCLOSE@UCR.EDU BY THE DEADLINE IN ANNUAL CLOSING LETTER.
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(Please check with your Control Unit (e.g. Deans/Vice Chancellors) office for any additional routing instructions)
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By submitting this accrual, the preparer and approver are certifying the accrual is accurate, complete, and all the supporting documentation substantiating the accrual is available for audit purposes. Please be aware that missing information will result in the return of the request and may result in delays in posting the accrual transaction.
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Prepared by:Phone number:
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Approved by:Date submitted:
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Do not alter the column order
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EntityFundActivityAccountFunctnProgramProjectFlex 1Flex 2DESCRIPTION (max 30 characters)DEBIT AMOUNT
(Enter as positive number)		CREDIT AMOUNT
(Enter as positive number)
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