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TaskDescriptionLead(s) & Volunteer(s)
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All Parents/Guardians Are Needed
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Carpool DriversEverybody should help at least twice a year to drive scouts to eventsEveryone
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2 - Regsitered Adult Leaders needed at all events and meetingsPer Scouting America rules we are requred to have 2 registered Adult Scout Leaders at all events. We are a co-ed ship and if female scouts are attending an event we need an female registered Adult Scout Leader present. Only registered Adult Scout Leaders are permited to attend overnight eventsAll Registered Adult Scout Leaders
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Pool Cover and Closing VolunteersIn exchange for us using the Elks Lodge year round for our meetings, swimming and special events like Bridge of Honor and bake sales baking. We volunteer to close the pool three months of the year. April, Sept, and Nov at 7pm everyday minus Sundays. Sign up herePlease sign up
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Adult Leadership and Key Support Roles
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SkipperAdult Leader of ShipJeff Merlet
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Program MateSupport overall event planning advisor to Program Boatswain’s Mate (Youth)John Fisher
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Coast Guard Auxillary Liaision Connects our ship with our Local Coast Guard Auxillary resources, support in vessel inspectionsBryant Grigsby
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District LiaisonLiaison between our Ship and our Scouting DistrictRebbie Higgines
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New Member CoordinatorHelp welcome new Scouting families to our life-changing, adventure-packed program:Serve as welcoming ambassadors for the unit.
Work with the unit committee in developing and implementing the Unit Membership Plan.
Participate in New Member Coordinator training and collaborate with the district membership team.		John Fisher
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TreasurerWorks with Youth Pursure to Track payments and donations through Venmo, cash and check. Record payments for activities, dues. Send reminders for unpaid activity fees, annual dues. Creates an annual budget to inform spending and fundraising goals.Jessica (to be trained)
Todd - create budget with Rebbie
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Regatta MateWorks with Youth Regatta Boatswain to train, plan, and register for Regattas. Regatta season is Spring, with three, one or two day Regatta events.Wendy
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Advancement MateEnters Scouts rank advancements in Scoutbook, tracks their service hours, and encourages them to complete and confirm their completion of rank advancement requirements. Helps Scouts schedule their Bridge of Review (short discussions to gain feedback on Scouts recent experiences) Acquires patches for rank advancements and awards. Organizes Bridge of Honor events to confirm which Scouts will be recognized. Supports the training and tracking of Scout Advancement Skill Learning. Principal advisor to youth members and officers on advancement.Chris connect in late May 2026
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Medical Form CoordinatorKeep track of Scout and Adult A, B and C forms, monitor expirations and collect updated forms. Track COVID waivers and vax status as required.
Jen Zee Henrikson
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Pilot / SailorAn adult to train scouts in using our vessels - Ideally this person is a registered Adult Scout Leader
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Summer Camp Coordinator Organize Sea Scouts for week long camps at Emerald Bay in Catalina or Sea Base in Florida - this planning starts in the fall for following summer and may include collaborating with other area scouting Troops or Ships
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Media / Website SpecialistCreate a more functional and modern website. Ensures that there is Scout managing Instagram Account
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Service Project CoordinatorResearch and schedule service project opportunites for our Scouts to participate. 3 to 5 service projects per year
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Workday PlannerWork with youth engine speciallist and storekeeper and Skipper to plan and cooridinate monthly workdays
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Pool Cover CoordinatorCommunicate and Schedule Pool Cover Pulling at the Elks Club in April, September, November
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Fundraising
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Lighted Boat Parade Booth 1Coordinate setup, staffing and sales at lighted boat parade. In the past we have sold baked goods, hot cocoa, bubbly water, and popcorn. We have detailed instructions from past years - just need Adult leaders to procure items and set up/run event
.		Ania Osman (Jack)
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Lighted Boat Parade Booth 2Coordinate setup, staffing and sales at lighted boat parade. In the past we have sold baked goods, hot cocoa, bubbly water, and popcorn. We have detailed instructions from past years - just need Adult leaders to procure items and set up/run event
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Lighted Boat Parade Booth 3Coordinate setup, staffing and sales at lighted boat parade. In the past we have sold baked goods, hot cocoa, bubbly water, and popcorn. We have detailed instructions from past years - just need Adult leaders to procure items and set up/run event
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Fall Fundraising Dinner Meal PlanningTake on Menu Planning, Procurement, Cooking and Service of Community Benefit Dinner for 100 people in early NovemberKendra
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Fall Fundraising Dinner Ticketing and AuctionTake on setting up tickeitng system in Give Butter. Porcure and manage silent auction - we have all the steps and procdures noted
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In Kind Donation Solicitorsomeone to seek out donations of supplies, food, boat shoes, items that cost us otherwise from local businesses or larger
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Create a fundraiserHave an idea of a fundraiser? Share it with the Scouts to see if the idea can set sail
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Popcorn SalesCoordinate annual popcorn sales September - December. Order popcorn and coordinate Scout sales
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