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ENROLLMENT FORM: Requires PeopleSoft HiringFill in New Hire information below
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Has the New Hire entered their information into the Privacy Portal? (Y or N)
If no, please remind them to do so ASAP.
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New Hire 8-digit EMPL ID Number (IMPORTANT: You must perform a Search/Match to verify no prior EMPL ID exists; if no EMPL ID, leave this field blank)
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Is this a job movement from an active Stanford contingent job (TMP, CAS, STU) directly into a Stanford benefits-eligible job? If yes, last day as a contingent employee.
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STF Service Date (if bridging service)
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SUNet ID (New Hire)
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Work Email (New Hire)
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First Name
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Middle Name
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Last Name
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Personal Email
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Personal Phone Number
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Home Address
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Home City
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Home State
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Home Zip Code
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School or Administrative/Business Unit
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Requester Full Name
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Requester Email
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Requester Phone Number
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Supervisor Full Name
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Supervisor Email
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Has the New Hire passed a Stanford background check?
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Has the New Hire been moved to "Hire/Hired" status in Taleo? (Y or N)
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Taleo Requisition Number
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Position Number
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Job Code/Classification Level (grade)
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Applicant Pool (Referral, Shared, Waiver, etc. See tab below for descriptions)
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Is the New Hire a Mandated Reporter?*
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Is the New Hire a Campus Security Authority?**
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Start Date
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Fixed Term End Date (if applicable)
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Hours Per Week/FTE %
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Employee Type - Exempt, Non-Exempt or Bargaining Unit
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Department Four-Letter Organization Code
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Business Title
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Mail Code
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Actual Annual Salary
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Non-Exempt or Bargaining Unit - Hourly Rate of Pay (if applicable)$3.857435
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Bargaining Unit - Step Number (if applicable)
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Bargaining Unit - Next Increase Date
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Salary PTA (Project-Task-Award)
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Is the New Hire receiving a bonus in their first pay period? If yes, enter amount.
Relocation bonuses may not be processed in PeopleSoft.
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PeopleSoft Bonus Approver Full Name/EMPL ID
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Bonus PTA (Project-Task-Award)
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Notes/Tickler
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* Mandated Reporters are individuals who are required by California law to report known or suspected child abuse or neglect. Some University employees are already mandated reporters under the Act. As of January 1, 2013, the definition of mandated reporters expands to include all employees who come into regular contact with minors under 18 at Stanford in the course of their duties or who supervise a mandated reporter.
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**Generally, Campus Security Authorities (CSAs) are those with significant responsibility for student and campus activities. All staff, including student staff, and any faculty member whose functions of their job meet the Clery Act CSA definition are required to complete the CSA Clery Act Training. For information about Campus Security Authorities, including a definition, see the Safety, Security, and Fire Report. For other questions, send to cleryinfo@stanford.edu.
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Updated - 12.6.2023
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