Vermont State IT Project Data
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Vermont State IT Project Data
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A comprehensive distillation of IT-related activities published by the state's Department of Information & Innovation, with additional records gleaned from supplemental research.*
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DepartmentProjectProject DescriptionStatus5-Year Estimated Costs
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Agency of AdministrationWORKER'S COMPENSATION & LIABILITY SYSTEMThe proposed solution will be used by the Office of State Employee Workers' Compensation and Injury Prevention (WCP) for workers' compensation claims adjudication and by the Office of Risk Management (ORM) for general liability and auto liability claim adjudication.Execution as of Jan. 2015 report$465,000.00
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Agency of Agriculture, Food & MarketsUSA FOOD SAFETY (DAIRY & WATER QUALITY LICENSING & INSPECTION)This project is to replace a program that was created 15-20 years ago. The program is going to be built inside one of our programs so we can eliminate multiple databases with same data. The old program resides on an old server using older technology that we can no longer upgrade.Execution as of Jan. 2015 report$427,475.00
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Agency of Agriculture, Food & MarketsGRANT MANAGEMENT PROGRAMThis project is to bring all of our grant programs into a database. The information is currently being kept on paper and different spreadsheets. It has made sharing data very difficult.Initiating as of Jan. 2015 report$298,000.00
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Agency of Agriculture, Food & MarketsLIMS PROGRAMThis will be funds to implement other programs/modules within USA LIMS provided the trial being implemented as part of the USA Food Safety project goes as planned. (From FY15 report: This is bring a LIMS system to the Agriculture Lab. They are currently doing all data collection on paper and sending it by mail to Montpelier.)On Hold as of Jan. 2015 report$250,000.00
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Agency of Agriculture, Food & MarketsTRACKING AND PLANNING GEOSPATIAL DATABASEThis IT activity is a 2 year pilot project that develops, implements, and provides 3rd party hosting for a multi-partner agricultural best management practice implementation tracking and planning geospatial database. This database will improve the efficiency and effectiveness of the State's efforts to mitigate NPS pollution from agricultural sources. Not only does it leverage funds from other sources, it will leverage a vibrant partnership of organizations promoting conservation on farms, allowing for more accurate and improved reporting, planning, coordination, and increased ability to serve the people of Vermont. (From FY15 report: "This database will improve the efficiency and effectiveness of the State's efforts to mitigate NPS pollution from agricultural sources. Not only does it leverage funds from other sources, it will leverage a vibrant partnership of organizations promoting conservation on farms, allowing for more accurate and improved reporting, planning, coordination, and ability to serve the people of Vermont.")Initiating as of Jan. 2015 report$223,800.00
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Agency of Agriculture, Food & MarketsWINWAM EXPANSIONThe goal for this project is to provide our consumer protection field agents a software package that will allow them to perform their duties in a more accurate and efficient manner. This in turn will help provide a better service to our customers and the community.Cancelled as of Jan. 2014 report
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Agency of Agriculture, Food & MarketsWATER QUALITY PROJECTThis project is to bring the Agencies Water Quality into a database that can be shared will other parts of the Agency. Currently the data is being held in spreadsheets. The program will be used for licensing, permitting, inspection, exemptions and sampling of small, medium and large farm operations.Planning as of Jan. 2014 report
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Agency of EducationASSESSMENT MODEL IMPLEMENTATIONThis project is to replace the existing assessment system with a new assessment model. This is a federally mandated project and may involve three other states in a consortium.Initiating as of Jan. 2015 report$7,138,356.00
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Agency of EducationCHILD NUTRITION SYSTEM MODERNIZATIONThe Vermont Agency of Education has had a contract for the development and implementation of the Child Nutrition Programs on line application and claiming system with the Colyar Consulting Group (CCG) since 2001. Due to a mandate from the then State CIO, the application was developed in Oracle versus CCG's standard SQL product line. The business problem is two fold: 1) the separate Oracle system is difficult to maintain (by both the vendor and the state), requiring contract amendments and extra resources every time a regulatory change is enacted and 2) the cost to maintain a state owned system is becoming more and more expensive, putting long term sustainability of the existing system up in the air. The State and vendor have agreed on terms to migrate the VT site to SQL/.Net and to a more sustainable Software as a Service delivery model. This migration will ensure that USDA regulation changes are applied to VT's SaaS site on a more timely basis and that the system will be hosted and maintained by the vendor, thus reducing State costs and ensuring long term sustainability.Planning as of Jan. 2015 report$1,283,536.78
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Agency of EducationVADR (LONGITUDINAL DATA SYSTEM (SLDS))The VT DOE was awarded a 3-year $4.95 Million Statewide Longitudinal Data Systems (SLDS) grant from the US DOE in June, 2012. The implementation of this cooperative agreement grant is overseen by the US DOE. The six deliverables to be achieved through this grant, via the associated Vermont Automated Data Reporting (VADR) project, are Deliverable 1: All K-12 Schools Participating in Automated Vertical Data Collection Process by June, 2015; Deliverable 2: Develop State-level Operational Data Store; Deliverable 3: All VT DOE Data Analysis Tool Data Loads Automated by June, 2015; Deliverable 4: Establish Enhanced Training Delivery System; Deliverable 5: All EdFacts Submission Files Capable of Being Automatically Generated by June, 2015; and Deliverable 6: Develop Growth Model Reporting Tool. The LDS is needed to facilitate the collection of data in order to satisfy federal and state data reporting requirements as well as to provide education service providers the ability to track student progress over time, evaluate teacher performance, evaluate program effectiveness, and to generally use data to improve the education the state is providing each learner.Execution as of Jan. 2015 report$777,500.00
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Agency of EducationGRANTS MANAGEMENT SYSTEM1/1/2015-12/31/2019 License and Maintenance Agreement for CSDC's Grantium Grants Management System used by Agency of Education and hosted by the State of Vermont. From FY15 report: Maintenance Agreement for Enterprise Grants Management System that was piloted by Agency of Education (previously DOE).Maintenance as of Jan. 2015 report$536,340.95
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Agency of EducationEDUCATOR ONLINE LICENSING SYSTEMVT DOE has contracted with Aithent, Inc. to implement a commercial off-the-shelf solution to assist its Educator Quality division in its responsibility governing preparation and licensing of education and other related professionals. Aithent is working to configure their COTS 'ALiS' to solution to support the EQ team in facilitating the regulation of all specified types of educator and related professional licenses of the State. To meet VT DOE's request for a hosted Online Educator Licensing System, Aithent shall deliver a hosted and customized solution of their Aithent Licensing System (ALiS) for an initial term of five years.Maintenance as of Jan. 2015 report$480,000.00
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Agency of EducationEDUCATION DATA WAREHOUSEThe Education Data Warehouse is VT DOE's current longitudinal data repository and business intelligence tool. It is used by VT DOE and school district staff to meet state and federal reporting requirements; facilitate research requests; prepare reports for school district board meetings, state board of education meetings, and town meeting day; respond to requests for information from the legislature and the public; and to allow education service providers the ability to track student progress over time and evaluate the effectiveness of their education programs and services. The EDW was first established in 2005.Maintenance as of Jan. 2015 report$468,000.00
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Agency of EducationLEARNING NETWORK OF VERMONT (LNV)The Learning Network of Vermont (LNV) is VT DOE's network for distance learning and online meetings. VT DOE hosts the "head end" equipment in the National Life data center. "End point" units (cameras/polycoms) are installed in VT DOE offices and in roughly 160 schools. VT DOE and DAIL signed a MOU in FY12 to allow DAIL to leverage the head end servers/network and purchase/install/support their own end points for their distance learning/online meeting needs.Maintenance as of Jan. 2015 report$306,800.00
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Agency of EducationVERMONT EDUCATION EXCHANGE A.K.A. VE2 (LEARNING VILLAGE SYSTEM MIGRATION)VT DOE contracted with Intrafinity, Inc. to deliver an enhanced instructional resource and collaboration site to replace the prior solution known as Learning Village. The Learning Village site was first created using funds received from an IBM grant. The new hosted solution, dubbed the Vermont Education Exchange (VE2), went live this year. It includes major improvements to the instructional resource content repository and introduces an environment that allows collaboration between teachers, administrators, DOE staff and other education stakeholders on a number of current and emerging education-related issues.Maintenance as of Jan. 2015 report$70,000.00
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Agency of Human ServicesHOSTED DATA CENTER (ITOP)The SOV's goal is to begin to leverage Infrastructure\Virtualization technology so we can gain the most efficiency out of this technology. By establishing core infrastructure and virtualization environments with in designated SOV data centers, we can fully utilize central storage, failover and disaster recovery practices. Virtualization is the practice of running multiple independent operating systems and applications on a single physical computer. Instead of buying one server for every application, multiple applications can be run on a single server. (From FY14 report: "Consolidate two of SOV's Data Centers at a hosted location, includes DR.")Completed as of Jan. 2015 report$2,168,881.00
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Agency of Human ServicesCOST ALLOCATION SERVICESReplace aging system current written in Microsoft Access and seek advice and assistance federal regulations on cost allocation plans. The current system is functional. A major reason for issuing an RFP at this time is that we have had a sole source contract since 2005 and we are putting it to bid to be compliant with Bulletin 3.5. Additionally a web-hosted solution would allow the vendor to make updates easily. At present, an update to the Access program requires that a CD or USB drive be brought or mailed to/from the vendor in Boston. The funding is spread via Admin Fund across benefitting state and federal sources throughout AHS.Execution as of Jan. 2015 report$292,640.00
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Agency of Human ServicesSQL CONSOLIDATIONThis activity will reduce the number of SQL servers and make our SQL environment more manageable.Completed as of Jan. 2015 report$0.00
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Agency of Human ServicesGENERAL COUNSEL CASE MANAGEMENT SYSTEMFuture project: Case management system to track all activities for all departmental general counsel.Exploration as of Jan. 2015 report$0.00
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Agency of Human ServicesPERFORMANCE EVALUATION SYSTEMAgency of Human Services (AHS) currently has a Performance Evaluation Reporting system that does little more than report timeliness of completed evaluations and another report tells supervisor when their staff evaluations are due. Unless a supervisor is aware of the system there is no reminders or notices of evaluation due dates. The data is manually updated by Human Resources (HR) staff and there is no interaction with the new VTHR system. This project would be successful if a system was implemented that allowed for automatic emails, interactions with VTHR and allowed for various reports. Additional features of allowing for 360 feedback and online evaluations would increase the value and user acceptance.Exploration as of Jan. 2015 report$0.00
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Agency of Human ServicesPROFESSIONAL DEVELOPMENT SYSTEMFuture project: Current training systems are no longer meeting the needs of our staff &/or partners. We do not have the ability to use video, mobile devices (no special formatting features currently) and our auditing features are limited at best.Exploration as of Jan. 2015 report$0.00
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Agency of Human ServicesWATERBURY IMAGING PROJECTBy the end of 2015, the agency is planning to move back to a new complex in Waterbury, Vermont. This project is focusing on the need to reduce the number of filing cabinets through imaging in order to reduce the physical storage space, reduce potential document loss, improve time allocation to search for document, and ensure compliance with all State and Federal Policies and Standards. The scope includes all of the departments moving back to Waterbury.Exploration as of Jan. 2015 report$0.00
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Agency of Human ServicesCASE REVIEW COMMITTEE (CRC)Currently this group is made up of DMH/DCF/DVHA/DOE and external partners that review and recommend residential placements for children and youths. This group relies on binders to track the necessary information, each week these binders are carted to an off site meeting to review the cases. The goal is to create a system that will integrate or be replaced by the larger IFS solution. The system will track information necessary for the CRC group to determine residential placements as well as the referrals and placements that are the outcome of their meetings.On Hold as of Jan. 2015 report$0.00
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Agency of Human ServicesINTEGRATED FAMILY SERVICES (IFS)The Integrated Family Services Initiative seeks to bring all agency children, youth and family services together in an integrated and consistent continuum of services for families. Goal Integrate human service efforts to create a continuum of services for families to choose from and base service on diagnostic and functional needs of the child, youth and family. The system will monitor outcomes and integrate AHS funding across programs in order to meet these goals effectively. Integrated Family Services is the overarching 'umbrella' that the initiatives and program changes fall under. For example but not limited to: Enhanced Family Treatment (EFT), Children's Integrated Services (CIS) 0-6, Children's Health and Support Services (CHASS), Best Practices in Psychotropic Medication Use and Administrative Streamlining.On Hold as of Jan. 2015 report$0.00
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Agency of Human ServicesAOA ENTERPRISE SERVICE & ASSET MANAGEMENTAHS and AOA are implementing a single integrated console solution to manage IT services in accord with ITIL guidelines. The goal of the solution is to implement a framework supporting ITSM and ITAM and move toward consistent management processes to increase IT service availability and effectiveness, reduce costs and streamline the support of the IT infrastructure.Execution as of Jan. 2014 report
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Agency of Human ServicesAHS TRAINING SYSTEMNot listed in DII reports; RFI closed Jan. 2015; RFP pending
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Agency of Human ServicesPROCESS MANAGEMENTBusiness process change to automate a new way of managing the work in the district offices. The purpose is to work the case using first contact resolution.CIA (Changes and Innovation Agency) tracker will be part of this project.Not listed since Jan. 2013 report
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Agency of Natural ResourcesSHAREPOINT 2013 IMPLEMENTATION (ANR)ANR has been working with VSARA for years doing the preliminary work required for implementing a RMS. We have invested hundreds of hours of staff time into this. We have simultaneously been digitizing millions of records and leveraging SharePoint to be a RMS.Execution as of Jan. 2015 report$75,940.00
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Agency of Natural ResourcesWEBSITE REDESIGNANR is working with DII and VIC to revamp all of the primary public facing web pages.Execution as of Jan. 2014 report
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Agency of TransportationCRASH REPORTING TOOLCrash data is used by various highway safety initiatives including those in law enforcement (state, county, and local agencies), the Vermont Highway Safety Plan, engineering highway safety initiatives (VTrans), outreach and education (Governors Highway Safety office, DPS) and EMS. FHWA and NHTSA requires that State's have systems that allow for quantity, quality and timely data for real time analysis. This project was a direct result of the requirements by FHWA and the threat of sanctions if progress towards an improved crash data system were not demonstrated by Vermont. To date, the success of this project has qualified Vermont (all State agencies) with Traffic Records projects with qualifications for other Traffic Records funding thru NHTSA, namely Section 408. (Other agencies benefitting included the Department of Public Safety and the Vermont Department of Health.)Execution as of Jan. 2015 report$2,582,000.00
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Agency of TransportationMAINTENANCE ASSET TRACKING SYSTEM (MATS)Tri-state effort with Maine & NH for upgrades to existing MATS system. Same system in use for 10+ years. Upgrades produce operational efficiency and required tracking/reporting for use of federal dollars. (From FY14: "This project is a tri-state effort with Maine and New Hampshire and will consist of application software enhancements. Maintenance Asset Tracking System (MATS). This project will consist of application software enhancements. Been in progress 10 years and work and modules used continuing to expand. 1M annual cost split between VT, ME, NH (approx 1/3 each)")Maintenance as of Jan. 2015 report$1,992,663.00
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Agency of TransportationBUSINESS PROCESS MANAGEMENT SYSTEM (BPMS)Project to fully implement a SAAS Business Process Management System (BPMS) for managing business processes and to identify business process improvement opportunities. The vendor is Appian. Contract is on 3rd amendment . (From FY15 reports: Pilot project to evaluate a SAAS Business Process Management System (BPMS) for managing business processes and to identify business process improvement opportunities. The vendor is Appian. Pilot ends 7/2014.)Execution as of Jan. 2015 report$1,551,000.00
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Agency of TransportationAUTOMATIC VEHICLE LOCATION SYSTEMAOT would like to increase accountability and oversight of snow and ice control operations. Drivers currently are required to manually document their material (salt) usage for every storm event. This process is time consuming and inefficient. There are numerous opportunities for incorrect data to be submitted. This project will implement automatic vehicle locator systems in all plow trucks over the next three years. These systems will track flow rates of product disbursement, vehicle location and speed, and other data to be defined.Execution as of Jan. 2015 report$836,146.00
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Agency of TransportationADVANCED TRANSPORTATION MGMT. SYSTEM (NH, VT & ME)/ 511 PHONE SYSTEM/CARSThe objective of this solicitation is to establish a contract to design, install, integrate and test a comprehensive software system (the "System") that includes central Advanced Transportation Management System software, a regional Traveler Information System (TIS) and a "Data Fusion Hub" for the primary purpose of consolidation of ATMS and TIS data. The System shall be a state-of-the-art system that meets NHDOT, VTrans and MaineDOT specific requirements for functionality, security, and interoperability with other systems. VTrans will enter into a MOMA with NHDOT for their portion of the contracted services and costs.Execution as of Jan. 2015 report$596,257.21
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Agency of TransportationASSETWORKS (M5)AOT is seeking a hosted solution that in-house staff will not have to manage. There are currently three user groups: BGS Fleet Management, Public Safety, and AOT Central Garage which use the system to track work orders, rentals, maintenance logs, etc.Planning as of Jan. 2015 report$477,127.04
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Agency of TransportationTRAFFIC DATA MANAGEMENT SYSTEMReplace vintage multi-state application with a hosted solution to manage traffic count information. Funding: 80% FHWA and 20% state Transportation fundsExecution as of Jan. 2015 report$418,244.00
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Agency of TransportationDTIMSImplement upgrades to the currently existing pavement management system.Execution as of Jan. 2015 report$294,224.25
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Agency of TransportationWATERBURY AREA SMART WORK ZONEThis project is intended to provide real-time travel time and delay information, and possible emergency contingency information, to the traveling public, as related to a number of planned construction projects in the Waterbury area in the coming years. This would be deployed through a Smart Work Zone system consisting of cameras, queue trailers and BlueToad monitoring devices to measure queues, speeds and travel times, and a vendor-hosted system to determine real-time traffic conditions and automatically update Message Boards. There will also be a website that allows the public to view the information, and the messages being displayed on the boards via web browser.Planning as of Jan. 2015 report$252,251.40
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Agency of TransportationCRASH DATA QUERY TOOL (PUBLIC)New web query tool for Web Crash System which will provide customers and general public mechanism to access data from the Crash database.Execution as of Jan. 2015 report$53,500.00
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Agency of TransportationIVISIONUNDER 100K - Keeping in Innotas incase project becomes full implementation. Pilot completed and implementation underway (w/in original contract). Vendor hosting option chosen based on IT recommendation. Incorporating into annual Videolog Work Program: Annual cost for support & hosting (mileage dependent) and convert limited historical information. (From FY15 and FY14 reports: Pilot project for iVision and alternative application for the viewing of roadway video log images. Provided by our video log vendor and is an alternative for Visidata and VisiWeb.)Completed as of Jan. 2015 report$20,000.00
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Agency of TransportationTRAFFIC MONITORING SYSTEMReplace vintage multi-state application with a hosted solution to manage traffic count information. Funding: 80% FHWA and 20% state Transportation fundsInitiating as of Jan. 2014 report
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Agency of TransportationPROJECT SCHEDULINGEvaluate, Select and implement a hosted solution to replace our existing Artemis application. This application tracks all transportation infrastructure improvement project schedules. AOT has 150 to 200 infrastructure improvement projects (e.g. for road, bridges, paving, etc.) going at any time. AOT wants to have a cloud hosted solution to track, prioritize, and manage these projects.On Hold as of Jan. 2014 report
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Aging & Independent LivingDVR/ DBVI CASE MANAGEMENT SYSTEMDevelopment and implementation of a comprehensive and integrated case management system that replaces multiple systems that are on limited functionality platforms and have no inter-connectivity capabilities. This new CMS will satisfy the needs of both managers and front-line staff and assure DVR and DBVI meet all Federal requirements for a modern platform case management system and reporting mandates. System will have expansion capabilities to incorporate data and reporting needs for future programs.Planning as of Jan. 2015 report$2,219,175.00
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Aging & Independent LivingDDAS PORTFOLIO INFORMATION SYSTEMProject is to implement a comprehensive and integrated information management system that will satisfy the needs of the Commissioner's office, DS managers, DS program front-line and Dept. business office staff. At a minimum; analysis of all current systems to assure all necessary ones are included within replacement scope, a BNA, and RFP for one new system to replace the currently utilized systems that are cumbersome, have no inter-connectivity, are pushing the functional capacity of the software, and do not enable comprehensive fiscal and service tracking and reporting. System will have expansion capabilities to incorporate data and reporting needs for future programs.Initiating as of Jan. 2015 report$822,680.00
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Aging & Independent LivingHARMONY FOR APS INFORMATION SYSTEMA vendor hosted SaaS solution that provides one system to manage statewide caseload from initial intake to final notification. The system supplies accurate data collection and reporting, improved quality management and a streamlines work processMaintenance as of Jan. 2015 report$363,265.00
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Aging & Independent LivingHARMONY SAMS INFORMATION MANAGEMENT SYSTEMHarmony for Aging and Adult Services SAMS Case Management is a comprehensive integrated case management system that enables DAIL to share and manage all consumers in a single, secure database across the state, including local agencies and providers. Purpose-built to help DAIL and providers better manage Medicaid waivers and Older Americans Act-funded programs as well as services funded by grants and local funds. SAMS Case Management supports the full service delivery life cycle'from initial inquiry or referral to assessment, service delivery, and reporting'and provides care managers the tools they need to efficiently serve consumers, no matter what type of care they are receiving.Maintenance as of Jan. 2015 report$338,730.00
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Aging & Independent LivingVIDEO CONFERENCING - DVR PILOT PROJECTAn assessment will be done to assist AHS in defining a video conferencing platform that is sustainable, extendable and provides superior user experience for B2B and B2C video collaboration. DAIL will be the pilot for this initiativeCompleted as of Jan. 2015 report$69,115.00
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Aging & Independent LivingVOCATIONAL REHABILITATION (VR) CASE MANAGEMENT SYSTEMDevelopment and implementation of a comprehensive and integrated case management system that replaces multiple systems that are on limited functionality platforms and have no inter-connectivity capabilities. This new CMS will satisfy the needs of both managers and front-line staff and assure DVR and DBVI meet all Federal requirements for a modern platform case management system and reporting mandates. System will have expansion capabilities to incorporate data and reporting needs for future programs.Execution as of Jan. 2014 report
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Attorney GeneralCASE AND DOCUMENT MANAGEMENT SYSTEMAGO is purchasing a case management and document management system to support their requirements for managing legal cases within their jurisdiction.Maintenance as of Jan. 2015 report$530,135.00
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Attorney GeneralATTORNEY GENERAL VIRTUALIZATIONVirtualization of hardware to DII's virtual environment.Completed as of Jan. 2015 report$120,000.00
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Attorney GeneralCOURT DIVERSION DATABASEImplement an efficient solution which allows for enhancements in sharing, processing and collecting to manage Court Diversion case information across the State of Vermont, including counties and municipalities.Initiating as of Jan. 2015 report$118,944.00
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Bright FuturesENROLLMENT MODERNIZATIONDevelop a system within BFIS which allows parents to enroll children with approved child care providers via the web based system. This will create a more efficient process for enrollment in childcare with more involvement of parents and less involvement from DCF staff.Not listed since Jan. 2013 report; Part 1 completed by Maximus; RFP pending for Part 2
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Bright FuturesSYSTEM MODIFICATIONSEnhance the way BFIS works for the CDD staff. Improve BFIS in ways which will provide more efficient processes for the administration of childcare in Vermont.Not listed since Jan. 2013 report; potential RFP pending
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Buildings & General ServicesE-PROCUREMENTThe Buildings and General Services, Office of Purchasing & Contracting proposes to implement an e-Procurement system for Vermont procurement. This system will connect buyers (state employees) with vendors. The system will allow bids to be posted electronically and responded to in the same manner. eProcurement will move the State of Vermont from a transactional based organization to and more strategic, dynamic, transparent and efficient procurement system.On Hold as of Jan. 2015 report$4,460,898.00
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Children & Family ServicesCHILD SUPPORT SYSTEM REPLACEMENT (CRISYS)The Office of Child Support currently has many outstanding IT issues that have not been able to be addressed under the current system due to system constraints and a lack of programming resources to perform the tasks. Following the feasibility study completed in March of 2014 OCS is looking to replace its current Access system.RFP cancelled as of May 2015$56,585,925.00
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Children & Family ServicesFUEL PAYMENT RE-STRUCTURINGThe new system will require providers to enter the details of fuel disbursements at the current time and allow the state to pay the bills at the time of data entry. This is a State mandated project. It will provide cost benefits in a variety of ways: it will reduce the amount of staff time required to try and recoup the funds that the fuel providers have not claimed. It will also give the state the opportunity to receive interest on the Low Income Heating Assistance Program block grant, which has traditionally been something that the fuel providers have had the ability to doPlanning as of Jan. 2015 report$2,377,184.77
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Children & Family ServicesESD EBT ECONOMIC SERVICES CONTRACTCurrent EBT Services vendor is not renewing EBT services contracts therefore requiring DCF/ESD to seek an alternative EBT vendor.Planning as of Jan. 2015 report$2,178,000.00
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Children & Family ServicesONBASE MAINTENANCEAnnual Maintenance for DCF OnBase document management systemMaintenance as of Jan. 2015 report$1,500,000.00
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Children & Family ServicesCHILDREN'S INTEGRATED SERVICESChildren's Integrated Services is seeking an interim data management solution to retain current business processes of data capture and reporting while preparing for eventual conversion into the MMIS Care Management solution. // (From FY14 and FY15: "To implement a Children's Integrated Services (CIS) Integrated Clinical and Fiscal Management System. To have a unified data management system that improves CIS client management for clinical and support service delivery billing and payment, and reporting capabilities - activities that are largely paper based now.")Planning as of Jan. 2015 report$1,321,481.00
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Children & Family ServicesACCESS (MAINFRAME) MAINTENANCEOngoing maintenance for Mainframe ACCESS.Maintenance as of Jan. 2015 report$1,280,000.00
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Children & Family ServicesPEAKS MAINTENANCEAnnual Maintenance costs for the Office of Child support decision support system/data warehouseMaintenance as of Jan. 2015 report$600,000.00
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Children & Family ServicesFSD RESULTS ORIENTED MANAGEMENT (ROM) REPORTING TOOLA Results Oriented Management (ROM) Reporting Tool is needed to allow end users to create and run reports easily in order to assist in making improvements in practice as part of the Vermont's Continuous Quality Improvement efforts in FSD based on Federal requirements.Planning as of Jan. 2015 report$390,128.00
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Children & Family ServicesSSMIS MAINTENANCEOngoing maintenance for SSMIS. Project for system upgrade opened Aug 2014.Maintenance as of Jan. 2015 report$375,000.00
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Children & Family ServicesVIDEO CONFERENCINGAn assessment will be done to assist AHS in defining a video conferencing platform that is sustainable, extendable and provides superior user experience for B2B and B2C video collaboration. DCF would like to become part of this effort as it moves into an AHS Enterprise level project. (From FY14: "DAIL and AHS recognize the value of Videoconferencing and Teleconferencing in this environment of shrinking resources and increased travel cost. As we need more collaboration for our initiatives to be successful it is more difficult to schedule meetings and other informational and educational sessions. A wide variety of services are available to AHS and we want to be able to select the correct tools for differing needs, from simple video conferencing call to advance clinical telemedicine. an assessment will be done to assist AHS in defining a platform that is sustainable, extendable and provides superior user experience for B2B and B2C video collaboration.")On Hold as of Jan. 2015 report$290,000.00
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Children & Family ServicesWEATHERIZATION SYSTEMUtilize an automated system to track energy audits, home inspections, materials, etc. for the State's Weatherization Program. This will provide a system capable of capturing data and generating required federal reports.Completed as of Jan. 2015 report$285,000.00
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Children & Family ServicesESD BUSINESS PROCESS RE-ENGINEERING (PATHOS)Business process change to automate a new way of managing the work in the district offices. The purpose is to work the case using first contact resolution. CIA (Changes and Innovation Agency) tracker will be part of this project.On Hold as of Jan. 2015 report$268,000.00
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Children & Family ServicesBFIS MAINTENANCECDD Child Care licensing and Regulatory SystemMaintenance as of Jan. 2015 report$250,000.00
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Children & Family ServicesFSD YASI UPGRADE TO CASEWORK'SSoftware upgrade of the Family Services software application - Youth Assessment Screening Instrument (YASI) to the newest version called Caseworks. (From FY15 report: CaseWorks is the current version of YASI. YASI ' Youth Assessment Screening Instrument is specifically designed for youth, and contains relevant assessment content and profiles the factors that are critical to promoting positive outcomes for delinquent youth. YASI includes both static and dynamic risk factors to help social workers manage the risk of youth on their caseloads and to ensure that the needs that place youth at higher risk can be identified and addressed through programs and services. In addition, YASI includes protective factors which allow for greater levels of predictive accuracy. YASI has been adapted from the 'Washington Model', and items specific to Vermont have been added to the instrument. There are 9 statewide implementations, dozens of independent county implementations, as well as several large non-profit service providers. A link to a full listing of the contractors clients that utilize this application: http://www.orbispartners.com/company/clients .)Planning as of Jan. 2015 report$131,059.00
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Children & Family ServicesFSDNET MAINTENANCEAnnual maintenance for Family Services' Online Case Tracking Web application; Automated Case Notes; Child Abuse and Neglect Intake and Approval System.Maintenance as of Jan. 2015 report$75,000.00
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Children & Family ServicesESD WEB PORTALMaintenance of the Economic Services Division Client Self-Serve and Benefit Application Website.Maintenance as of Jan. 2015 report$50,000.00
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Children & Family ServicesJUVENILE SEALING OF RECORDS(In House project) FSD needs an automated way to know which records have been sealed and when, and that information needs to create flags in other parts of the system ? master index, supervisory track form, case notes ? to reduce the likelihood that staff will inappropriate share information from a record that has been sealed.Completed as of Jan. 2015 report$30,000.00
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Children & Family ServicesGACAnnual Maintenance of Grant and Contract routing workflow systemMaintenance as of Jan. 2015 report$25,000.00
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Children & Family ServicesBFIS SYSTEM MODIFICATIONSEnhance the way BFIS works for the CDD staff. Improve BFIS in ways which will provide more efficient processes for the administration of childcare in Vermont.Completed as of Jan. 2015 report$0.00
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Children & Family ServicesMAINFRAME UPGRADES / NATURAL ENGINEERThis project will result in the successful installation of Natural Engineer, a tool that will aid Information Services Division to re-organize the ACCESS database more efficiently. Also, there are upgrades of Adabas, CICS, APAS and databases.Completed as of Jan. 2015 report$0.00
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Children & Family ServicesOCS VRUNew IVR. The Voice Response Unit (VRU) that the Office of Child Support (OCS) currently uses is outdated and unmanageable. In order to handle the telephone volume it is necessary to automate the current call center environment.Completed as of Jan. 2015 report$0.00
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Children & Family ServicesSPEC-C-FORMSAdd NOMI, 202C & 202CRU to Spec-C-Forms functionality in ACCESS.Completed as of Jan. 2015 report$0.00
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Children & Family ServicesFSD ONLINE MANDATORY REPORTING TOOLFuture project: automate process of accepting and tracking reports of child abuse/neglect.Exploration as of Jan. 2015 report$0.00
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Children & Family ServicesOCS OPERATIONS MANAGEMENT APPLICATIONFuture Project: As part of its ongoing efforts to provide superior services to the children and families of Vermont, the Office of Child Support (OCS) is seeking to develop and migrate the dynamic content on their current intranet site to a new operations management application. This request is in response to organizational and policy changes as well as technological advances over the past few years.Exploration as of Jan. 2015 report$0.00
83
Children & Family ServicesGUIDELINES - OCSOffice of Child Support benefit calculatorExecution as of Jan. 2014 report
84
Children & Family ServicesOCS FEASIBILITY STUDY AND SYSTEM REPLACEMENT SUPPORTThe Office of Child Support currently has many outstanding IT issues that have not been able to be addressed under the current system due to system constraints and a lack of programming resources to perform the tasks. In order to determine the best way to address these issues, the federal Office of Child Support Enforcement requires the states to perform a feasibility study to determine the solution and secure on-going federal funding. Since this is a feasibility study and not system implementation and is meant to help build a business case, no business case or IR is required at this time.Execution as of Jan. 2014 report
85
Children & Family ServicesFSD CHILD ABUSE REPORTING SYSTEM (CARS) MODIFICATION1.) Make additional changes / enhancements to the Central Intake redesign. Automate paper forms used to track differential response related work. Develop new case determination report. Provide mechanism for abuse/neglect investigations open beyond the mandated time frame require approval. 2.) New Web enabled Abuse Form. 3.) New Web Enabled Face SheetThe BA work is not at the level it needs to be for an ISD review team to give an estimate on the cost. I would like to think a document will be ready by November 2013 for the ISD review team to review.Exploration as of Jan. 2014 report
86
Children & Family ServicesSHAREPOINT 2013 IMPLEMENTATION (DCF)With the State planning to upgrade to SharePoint 2013, DCF is interested in utilizing it to replace their Intranet websites that are utilized by internal and external partners. OCS is currently the Division that is looking to pilot the utilize SharePoint 2013 to replace their current Intranet website. An overarching goal will be that the OCS 2013 SharePoint site collection will be part of the larger DCF 2013 SharePoint site collection. The cost of this project is for a vendor to help with the design, setup, implementation, and maintenance of the DCF SharePoint site collections.Exploration as of Jan. 2014 report
87
Children & Family ServicesSSMIS INFORMIX UPGRADEUpgrade an outdated and unsupported operating system (SCO Unix version 5.0.6) as well as an unsupported version of Informix (version 4).Initiating as of Jan. 2014 report
88
Children & Family ServicesIMAGING NEED FOR THE ADOPTION SUBSIDY PROGRAMNot listed in DII reports; RFI closed Feb. 2014; no RFP issued
89
Children & Family ServicesMEDICAL CONSULTANT SERVICES FOR DISABILITY DETERMINATIONNot listed in DII reports; RFP closed Jan. 2015
90
Children & Family ServicesFOR QUALITY CONTROL SERVICESNot listed in DII reports; RFI closed June 2014; no RFP as of May 2015
91
Children & Family ServicesINTENSIVE FAMILY BASED SERVICES (IFBS) FOR THE ST. JOHNSBURY, VT DCF DISTRICT CATCHMENT AREA (JDO)Not listed in DII reports; RFI/RFP closed Oct. 2014
92
Children & Family ServicesCHILD SUPPORT EMPLOYER WEBSITE REWRITEA penetration test was performed on this several years ago and proved that the site was riddled with security issues. A good share of the site's automated functionality was turned off to mitigate the potential security breaches. This project will redesign the OCS Employer Website to conform to security standards. It is currently written in VB6 and ASP.On Hold as of Jan. 2014 report
93
Children & Family ServicesWEB 2.0 & PARTNER PORTALFull project Cancelled - This project will provide a variety of community partners the ability to enter data remotely and have connections to systems they do not currently have; report hours worked for Reach Up Programs and enter details of services. This project will have a number of benefits, it will replace a current, inefficient paper based system in use to report to the Federal Government and allowing customers to apply to benefits online. It will also save significant space once the paper based system can be scanned and stored electronically. It will allow the Department for Children and Families (DCF) to better communicated with community partners in a variety of roles.On Hold as of Jan. 2014 report
94
Children & Family ServicesWOODSIDE CASE MANAGEMENTThe purpose of this project is to build an efficient, automated case management tool that will interface with current FSD systems and provide greater visibility of services being provided. The Woodside Center is a facility for youth which has two functions, one short term, one long term. The current case management system is paper based and highly inefficient. It will enable senior staff within FSD to monitor and improve services without the need to travel to the center to gain access to the files. It will also improve the ability of center staff to access individual records and their associated electronic documents.On Hold as of Jan. 2014 report
95
Children & Family ServicesDATA WAREHOUSECreate a mechanism to report on data captured in FSD. Will be built into the new SOA architecture and provide FSD the ability to review and adjust casework based on the data being retrieved online, real-time.Not listed since Jan. 2013 report
96
CorrectionsINMATE HEALTHCARE SERVICES PROJECTCurrent health services contract is ending 1/31/2015 and DOC will need to contract with another vendor to provide health services to inmates in the State of Vermont. The new vendor will be required to possess or purchase/contract an electronic health record system for our use.Contract in negotiations as of May 2015$3,443,448.00
97
CorrectionsOFFENDER MANAGEMENT SYSTEMThis will replace the existing obsolete offender system with newer technology, using the core components of AHS enterprise architecture as a foundation.Execution as of Jan. 2015 report$2,174,516.00
98
CorrectionsELECTRONIC MONITORINGProvide the VT DOC with products, training & services to allow for electronic monitoring of offenders in the community via GPS technology. Vendor is 3M Electronic Monitoring, Inc.. IT Activity Necessary for offender monitoring / public safety.Maintenance as of Jan. 2015 report$1,137,871.00
99
CorrectionsALCOHOL MONITORINGContract for alcohol monitoring of offenders that are released back into the community.Planning as of Jan. 2015 report$937,467.93
100
CorrectionsVANS ENHANCEMENT PROJECTA robust notification & information sharing system (VANS + CHOICE) that allows victim/survivors/affected persons to access a greater amount of information about an offender and to share information with VT DOC staff to help them make safe & well informed release decisions. The current service includes:' Options for victims to upload Victim Impact Statements, weigh in on release locations and restrictions and communicate concerns to DOC casework staff' Opportunities to share information about an offender's restitution and child support obligations and existing court orders such as Relief from Abuse Orders, No Trespass Orders, other DCF restrictions' Victim related case notes and other important correspondences that will enhance DOC's ability to provide safety and accountability. (From FY14 report: "The Goal of the VANS Enhancement Project is to transform the current VAN service into a robust notification and information sharing system that allows victim/survivors/affected persons to access a greater amount of information about an offender and to share information with Department of Corrections staff that will help the Department of Corrections make safe and well informed release decisions. This will be done by adding the CHOICE Product to the current VANS Service. When the project is completed, the current VAN Service will be expanded include:' Options for victims to upload Victim Impact Statements, weigh in on release locations and restrictions and communicate concerns to DOC casework staff' Opportunities to share information about an offender's restitution and child support obligations and existing court orders such as Relief from Abuse Orders, No Trespass Orders, other DCF restrictions' Victim related case notes and other important correspondences that will enhance the Department of Correction's ability to provide safety and accountability This project will use the CHOICE product to create 'portlets' or Vermont Department of Corrections specific modules that will become part of VANS to serve as a victim case management tool which can be accessed by both victims/affected persons and select DOC staff.")Maintenance as of Jan. 2015 report$795,077.92
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