A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | ||
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1 | HAISLEY PTO VOLUNTEER ROLE DESCRIPTIONS | |||||||||||||||||||||||||
2 | Activity | Role | Qty | Goal | Actual Responsibilities | Estimated Time Commitment | When Is This Role Busy? | Good To Knows | When to Kick Off | Good Instructions? | EVENT/ACTIVITY DESCRIPTION | |||||||||||||||
3 | FUNDRAISING COMMITTEE | WALK-A-THON | Co-Chair | 2 | Lead and execute the walk a thon, raise money and support community! | 1) Lead and execute the walk a thon 2) Recruit Sponsors for the T-shirts, Medals (or find a committee member to support) 3) Work with volunteer coordintor to find Raffle coordinator, and set up, tear down and day of volunteers | 20-30 hours over 3 months (including day of) | End of August, September, October and day of | 1) Secure sponsors early - at least $1500 to cover t-shirts 2) Instructions for the entire event are created and amazing! 3) This is a quick, concentrated event that the entire school can enjoy! 4) Need to include communications to the teachers, so they know what to expect on the day of | Late August | Yes | This event is one of the two main fundraisers. Students look forward to this event and the focus is on having fun while exercising. Many students try to beat the number of laps they completed the year before. Students will spend half the day (lower el in the morning, upper el in the afternoon) walking or running the track around the upper el playground. Lots of fun is had by all, with a DJ spinning fun tunes, popsicle breaks, and of course time for dancing in the mid-field. Students obtain pledges prior to the event. | ||||||||||||||
4 | Communications | 1 | Provide updates to the staff and parents via back flyers, social media and weekly Haisley emails. If possible join a staff meeting | 1) Create backpack flyers, weekly news letter email and work with secretary for social media posts | 3-4 hours over 2 months | September and October | Many of the templates are created, you only have to execute! | Late august, work with fundraising and walkathon chairs | COMING SOON! | |||||||||||||||||
5 | Day-of Volunteer | 10+ | Provide support to set up, cheer and clean up. | 1) Arrive early and help set up 2) CHEER ON ALL PARTICIPANTS! 3) Help tear down | 4-8 hours | Day of event | This is easy and fun! | Sign up early; show up to help out! | Yes | |||||||||||||||||
6 | Raffle coordinator | 1+ | Create an experience to motivate, recognize and reward the kids on their hard work! | 1) Create a raffle for the students, they get tickets for each lap and can join the running for the items | 10-12 hours | October and day of event | This brings so much JOY to the kids! | October | ||||||||||||||||||
7 | AUCTION | Chair | 1 | Create and lead an event that is the premier fundraiser! Work with a team of parents to create the desired event. | 1) Secure a venue, and entertainment if desired 2) Collect donations (entire committee can support 3) Set up software for online bidding 4) Support the other roles 5) COMMUNICATE with the Haisley Staff 6) Include 50/50 here, and use the communications lead to support | 20-30 hours (from ~Jan - April) | March/April | Go with the flow! There is a lot of history and even a simple event is fun! | Nov/Dec to collect volunteers | 50/50 | This is the PTO’s largest fundraiser as well as a fun time to socialize with other Haisley parents. It is usually held at the Polo Fields Clubhouse and it is an adults-only event. Our auction committee works hard obtaining donations from the community as well as special projects made by each classroom. The Haisley community has the opportunity to place bids on these items as well as play games for gift cards and bottles of wine. There is a cash bar and appetizers are provided; dress and atmosphere is casual—there is nothing stuffy or uptight about this fun night! Bring the grandparents, too! More information will be distributed close to the event date in mid-April. | |||||||||||||||
8 | Donations Lead | 1 | With a team of others, secure multiple donations and sponsors. Use the existing spreadsheet to contact past partners and local businesses for donations | 1) Monitor progress on ongoing donations, supporting the team, and reaching out to yourself 2) Ensure each item as a write up (many are already written!) 3) Collect the donated items and prep for the onsite hand out at the event 4) Follow up after the event to ensure all items have been handed out | 15-20 | March/April | Have fun! Grab a group and walk around downtown for local venues. Use the spreadsheet to make vendue identification easy. And a mix of items helps attract diverse audiences. | Jan/Feb | ||||||||||||||||||
9 | Communications Lead | 1 | Using all media types, ensure staff, caregives and teachers know how to participate | 1) Create content for backpack flyers, PTO emails, FB and Instagram and anything else that will help communicate 2)TBD: in school communications and banners | 5-7 | Feb-April | Don't stress! Use communications from the past. And all communications can be modified for each type of communication. | Jan | ||||||||||||||||||
10 | Venue Lead | 1 (plus extra volunteers) | (If desired) Design, procure, Set up and clean up the event space and serve as the liaison between the venue and the team. | 1) If necessary, find the venue, and serve as the main point of contact 2) Brainstorm with team ideal decore 3) Purchase and/or gather décor and other ncessary items 4) Work with volunteer chair to recruit volunteers for night of (or overall chair) set up and clean up | 10+? | March/April | Do what works best for the team, and the venue. | Feb for brainstorming | ||||||||||||||||||
11 | 50/50 Raffle Lead | 1+ | RAISE LOTS OF MONEY!!! | 1) Communicate, communicate, communiate 2) Make fun games and ideas to get more people to purchase tickets 3) If doing the drawing at the ice cream social, be prepared with cash and onhand tickets to fill out to enter the drawing | 5-7? | Feb- April | Using the webside made this VERY easy. If | Feb | ||||||||||||||||||
12 | Website Lead | 1 | Sign up with website to set up raffle | 1) Sign up 2) Provide access to others 3) Help with write ups and getting things loaded 4) Monitor progress 5) Be on hand for auction night to ensure everything works smoothly | 5 | Feb-April | ||||||||||||||||||||
13 | Additional Games | 1 | Work with the committee to identify and execute additional games to raise money! Ex: Wine pull, gift cards, concentrated focus and more! | 1) Identify games 2) Create instructions of how they work 3) work with venue lead to figure out the layout and how to execute 4) Document how many people you will need run the games on the night of | 7-10? | March/April | Have fun with this one! No idea is a bad idea! The goal is to raise money! There are many good ideas from years past. | March | ||||||||||||||||||
14 | Class Projects | 1+ | Work with the teachers to create class projects that will get auctioned off. | 1) create teacher communication to educate them on this item 2) Some teachers will want help, others will run on their own. Partner with the room parents to make this easy on the teachers 3) If necessary, create a list of ideas that teachers can select from 4) Ensure the items will make it to the event | 5 | Nov - April | START EARLY! The teachers can start thinking in November of what to do. | Fall (at least start communicating with teachers) | ||||||||||||||||||
15 | Specials - (Yoga, principal for a day, pizza party) | 1 | Work with the amazing Haisley staff to create a list of ideas that cost almost nothing! But kids will will love! | 1) Communicate with teachers and find out what they have to offer. 1:1 lunch, Lunch time yoga, art projects, Principal for a day, etc and get their committement 2) Help write up the exciting options for parents to bid on 3) ?Create a sign up genius for auction winners? Ensure the teacher and winner connect | 5 | Jan-April | The staff loves to help! Use ideas for the past to build off of! | Jan | ||||||||||||||||||
16 | Volunteers | 10+ | Support the leads | 1) Donations 2) Donation write ups 3) Set up 4) Night of - Host a game 5) Clean up 6) Delivery | ||||||||||||||||||||||
17 | ADHOC Fundraising | Monthly Local fundrasier | 1 | Partner with local businesses to help with simple, 1 and done fundraisers | 1) Brainstorm with team and friends at other schools to identify local venues that support the schools! 2) Coordinate the event 3) Work with secretary to craft communications to share with the school 4) Get everyone EXCITED! | 3-5 | Sprinkled throughout | Identified business: Taco King, Produce Station, Nicolas?, Elmos? | Fall | |||||||||||||||||
18 | Other fun and exciting opportunities to raise funds! | NO idea is a bad idea! Raise more money@ | ||||||||||||||||||||||||
19 | ENRICHMENT COMMITTEE | FIELD TRIPS | Class Field Trips-Co Coordinator | 1 | Engage with teachers (who coordinate the field trips) to ensure all classes are taking field trips; ensure staying in budget and flag for PTO if off kilter | Check in with teachers at the beginning/throughout the year on what's planned/booked (+ timing) and gauge what help is needed from PTO; Assist if needed with the planning and purchasing; Work with Treasurer to secure deposits paid | 40 | Mostly Sept thru Jan -- everything booked by then | Teachers typically negotiate the contracts (with a cc to coordinator and Ms. Sims) Coordinator works with PTO Treasurer to purchase bus tokens, track costs and ensure deposits are paid Help with booking things as appropriate. Ms. Sims helps coordinate the buses. | August | In Process | The PTO sponsors several field trips per classroom/grade level. Teachers or room parents will request volunteers to chaperone these field trips. The Haisley enrichment committee works with classroom teachers to make sure every student has a variety of field trips, which focus on the environment, the arts, a local trip and a big trip. | ||||||||||||||
20 | Music Field Trips-Co Coordinator | 1 | Engage with Mr. Sutton, Haisley Music Teacher (who selects and coordinates the field trips) to ensure all classes are taking music/drama field trips; ensure staying in budget and warn PTO if off kilter | Work with Mr Sutton to book trips to shows (UMS, AASO), etc.); work with treasurer to secure deposits paid | 20 | August/Sept | Field Trips book far in advance, and should be done within the first two weeks of school. No refunds for cancellations | August | In Process | |||||||||||||||||
21 | CLASSROOM RESOURCES | News Publication Coordinator (Scholastic News/Time for Kids/Science Spin, News 2 You) | 1 | Manage classroom orders for publication subscriptions | Send email (or Google Form) to classroom teachers (including multi-age) for publication requests. Send Orders to Time For Kids contact and Scholastic contact. Order News 2 You online. | 5 | September | This is only done once in Fall; Can update in Spring to hold rate/order | August | Yes - Form to to be updated and Scholastic Contact | ||||||||||||||||
22 | BOOK BOWL | Co-Chairs | 1 | Lead Book Quiz Bowl for 4th/5th Graders | Work with Ms. Rentz to select new book titles, recruit parents to serve as coaches; Get Book Updates, set schedule, develop quiz, coordinate assembly | 25 | Can be determined at Start of Year | 4th Graders sign up and compete against each other; Prizes for and a Pizza Party for all. | September | TBD | Fun event for fourth/fifth graders. They are divided into teams, read books given to them by their coaches and in the end try to answer as many questions as possible to be the winners. | |||||||||||||||
23 | Parent Leaders | 10? 1 per Team | Coach Teams of 4 to 6 students | Meet with Kids Once Per Week to discuss Books they will be quizzed on | 15 (plus reading books) | The 8 weeks of Prep Time | Have teachers send out Form | September | Must find instructions or the format online | |||||||||||||||||
24 | LEGO LEAGUE | Coordinator | 1 | Engage 4th/5th grade students and parent coaches in establishing a FIRST Lego League team; arm with robot kit and model set, instructions from the organization | Apply for grant, recruit teams, book after hours space for practices | 10 | September | Since it has been a few years, LEGO League can give Haisley the FIRST in Michigan Rookie grant to start a team. That covers the registration, robot kit, and this year's mat and LEGO models set. Team members and coaches may move through the program but the team number and kit of parts stay with the affiliated school/501c3 organization and must be reused year to year. | September | Each year, teams build a LEGO robot to compete missions on a mat with LEGO models, and complete an innovation project to solve an engineering problem, both related to the year's theme. In Michigan, FLLC is an upper elementary school program with teams comprised solely of students in grades 4-6. The maximum FLLC team size is 10 team members. Students will start working on their challenge from the beginning of the school year and the Challenge competition season is November-mid December. FIRST LEGO League is for fourth and fifth graders. | ||||||||||||||||
25 | Coach(s) | 2+ | Mentor team(s) as they work on a scientific and real-world challenge and design robots to complete different tasks | Meet with Kids Once Per Week to prepare for competition | 30 | September - November | For FIRST LEGO League Challenge, you can have up to 10 students on a team, though 6-8 is much more effective. | September | ||||||||||||||||||
26 | HAISLEY PLAYERS | Director(s) | 1-2 | Lead creative direction for production; the "boss" of the play in terms of creative decisions, casting and working with the actors to create the finished product | Works with producer to decide which play to produce, and seeks out the script. Sets rehearsal schedules, auditions and trains cast. Directs the actors as they rehearse. Guides aesthetic vision, including props and set design. | 40 | January - March | November | Yes | Since 2012, a team of dedicated parents and volunteers called the Haisley Players has made musical theater experiences available to our students, putting on a full scale, broadway-style production. Past Haisley Players performances have included: Annie Kids, The Jungle Book Kids, James and the Giant Peach Jr., Willy Wonka Kids, Alice in Wonderland Jr., Schoolhouse Rock LIVE! Jr., and The Wizard of Oz. Information regarding tryouts, rehearsals, and volunteer opportunities typically starts coming home in November or December. Rehearsals are after school, January-March. March is showtime! The students typically do a daytime performance and two evening performances on a Thursday and Friday night for friends and family. | ||||||||||||||||
27 | Producers(s) | 2-3 | Lead all financial, managerial, and logistical duties of the production | Schedules auditions, manages recruitment of volunteers to serve as the crew/support staff, collaborates with the director to create a rehearsal and performance schedule, arranges for the creation of sets, costumes, and props (delegating to volunteer leads). Oversees fundraising. Promotes the play, getting the word out via flyers, social media, school communications. Oversees the play throughout its run. | 40 | January - March | Need to book the Forsythe theater in August when school reservations open back up. Used to perform at Haisley Multipurpose Room. Has all grades in It. Once secure producer and director, and host auditions, send note to parents asking for volunteers for production jobs. | November | Yes | |||||||||||||||||
28 | Production Volunteers (lead and committee members) | Many! | Support performance | Music Director/accompanist Choreographer(s) Child watch/wranglers Volunteer Coordinator Props Lead + Assistants Sets Design Lead + assistants Costumes Lead + Assistants Sound / Lights Cast Party Videographer Publicity House Manager Ushers Programs/sponsorships Ride coordination Greenroom/Backstage Manager Photographer Tickets Vending clean-up | Varied | January - March | January | Yes | ||||||||||||||||||
29 | Green Team/ Garden Club | Green Team - Garden Coordinator | 1+ | Maintain The Garden | Get volunteers to help with weeding, planting, upkeep; manage summer Garden schedule 1) Breakdown activities for each month or week of the year 2) Work with volunteer coordinator to create a sign up genius 3) Work with teacher liason to help with earth day seedlings planting 4) Document easy instructions so people know what to do 5) Jump in and have fun! | 5 hours/week during Spring, Summer and Fall | January Thru October | Is happening now! | Yes | Grow the community garden to help kids learn about planting, maintaining and growing a thriving garden! Garden Cart: The Haisley Garden Cart is a mobile cart stocked with kitchen gadgets and utensils available to be used for cooking in the classroom. This was a PTO funded project and is available to any teacher in the school to use. At its inception, it was intended to encourage the use of vegetables from the Haisley garden for students to try. Green Team: Officially organized in 2012, the Haisley Green Team is a teacher-parent collaboration with an aim of fostering environmental awareness and promoting environmentally sustainable practices within the Haisley Community. Haisley Garden: Located between the parking lot and the playground, the Haisley Garden is full of vegetables and flowers due to the hard work of our Green Team. Students are encouraged to stop by the garden during recess hours in the warm months to help with and learn about gardening. During the summer months when school is out, there is an opportunity for families to sign up for a week to maintain the garden, which is a great family and community-building project. | ||||||||||||||||
30 | Green Team - Class Coordinator | 1+ | Get Classes INTO the Garden | Engage teachers to identify opportunities to incorporate the garden into classroom curriculum; bring back various engagement opportunities as time allows (Garden Club/Recess Gardening, Taste It Tuesdays; Earth Day Projects (Chip The Woods, Chip the Garden); Class Planting; maintain Garden bulletin board) | 5 - 10 hours per week in Spring; flex in fall | Spring and Fall Primarily | Garden Club is 4 hours per week with planning, set-up | August | Guidelines | |||||||||||||||||
31 | Garden Helpers | |||||||||||||||||||||||||
32 | SCIENCE NIGHT | Chair(s) | 2 | Organize and quarterback event | Work with Teacher Advocate to go through Science Night examples (current events) for rules/take-home packet, update the Student Info Packet; serve as the point person for the Evaluators/Volunteers; get ribbons and certificates printed | 10+ | December and February | We may need a new Science Night Banner | Late Oct for First Meeting | Yes | All Students, K thru 5th Grade, are invited to participate in Haisley's Science Night. Students submit a registration forms (comes home via backpack mail or digitally) and are armed with an information packet to help them as they get curious and tackle a science project over 4-6 weeks. On Science Night, children are able to begin set up at 5:30 pm in the Haisley Multi Purpose Room after checking in at the front table, being marked as present, and directed to their station. Set up should be finished by 6pm when the fair opens to the public. Student scientists then stand by their Project and tell the parents and friends that visit their station what they did (using provided questions). An evaluator (parent volunteer) comes by to ask questions and hear students explain their projects. They are finished by 6:45, at which point they can walk around the fair and see what other kids have done. All students get a certificate. | |||||||||||||||
33 | Communications | 1 | Work with chair to send out announcements, reminders, volunteer requests | Follow communications schedule | 5 | Dec (announcement) / January (Volunteer Recruitment and Reminders) | Late Oct for First Meeting | Yes | ||||||||||||||||||
34 | Day of Volunteer | 15+ | Be on hand the night of | Set Up Tables, Banner, Microphone/Speakers; Evaluate Projects; Take Down; Check In | 3-5 hrs | Feb 16th | n/a | Yes | ||||||||||||||||||
35 | MULTICULTURAL NIGHT | Parent Co-Chair(s) | 2 | Organize and facilitate event | Invite Haisley families to participate; share details and examples of previous hosts' activities; promote via various Haisley channels of communication (flyers, backpack mail, social media); serve as the point person for volunteers; get passports printed; work with janitor and volunteers to have multipurpose room cleaned/tables set up accordingly | 15 | September | August | Yes | Usually our first family event of the year; special evening of sharing and celebrating our different cultures, learning about the cultures from all over the world that make up our beautifully diverse school. This event is not to be missed, and has truly become a Haisley cherished tradition. Food, dancing, presentations, and crafts all contributed by the families of our community | ||||||||||||||||
36 | Day of Volunteers | 12+ | Set Up, Tear Down, Check In | Set Up, Tear Down, Check In (Chair to send out Sign Up Genius) | 2 hours | Sept 28 | Night-of | Yes | ||||||||||||||||||
37 | Cultural Table Host Families | 20+ | Share in the diverse cultures and traditions that make up our Haisley community | Contribute by hosting a food table or activity table on the night of September 28th! | 2 hours (preparation and hosting); via Sign-Up Genius link | Sept 28 | Activities should be easy to learn and take less than 10 minutes; Please avoid food that contains nuts or are cooked in nut oils. Ingredients should be listed for any food brought into the school. | September | Yes | |||||||||||||||||
38 | FIELD DAY | Chair | 1 | Assist Haisley's PE teacher in coordinating Field Day | Meet with Mr. Irvine, map out needs (parent volunteers, supplies, theme, event flow), promote via Haisley communication channels; send out Sign Up Genius for day-of volunteers | 15 plus 8 the day of | May | Give parents one month lead time | Pre-Spring Break with Mr Irvine | YES | ||||||||||||||||
39 | Day of Volunteers | Many | Ensure the event flows well and monitor event stations for directions, safety, timing (for upper el) | Set up; watch kids; facilitate event stations | 4 | June 6 | Yes | |||||||||||||||||||
40 | SCIENCE OLYMPIAD | Co-Chairs | 2 | Quarterback Haisley's involvement inScience Olympiad, a district enrichment activity by where students at each school compete in a variety of events/challenges. | Register Haisley school, secure, train and provide support to coaches for different events and be present day of competition | 20 | Nov - May | November | Ann Arbor has a rich tradition of Science Olympiad or WESO. The program was started at an elementary school in Ann Arbor and it is a robust program for the Ann Arbor Community. Science Olympiad encourages learning about science through active, hands-on, group participation. Students are able to participate starting in second grade. | |||||||||||||||||
41 | Coaches | 5+ | Coach teams of two students | Familiarize self with event coaching, meet weekly with students to prepare for the Washtenaw Elementary Science Olympiad tournament occurring in May of each year. | 10+ | January - May | January | |||||||||||||||||||
42 | NAAPID/Parent Involvement Day | Coordinator | 1 or 2 | Work with Haisley Administration to coordinate an inviting event, catered toward involving parents in students' learning | Coordinate appropriate Guest Speaker/Assembly (make contact, gather info and fees, assist in contract negotiations) for students and any parents that want to attend. Organize coffee/pancakes with Principal Watson (weeks leading up to event); write-up for school email Inclusion; provide on-site management (set up coffee/day of point person), coordinate details with school staff, facilitate payment and get post Assembly feedback. | 10 | October (booking), day-of | Book speaker in October/November for February 13 event | Book in October; Announce to parents in January | Not Yet | A day for all parents to come to school and see what their child’s day is like. Parents can come for part or all of the day to experience and spend time in the classroom with their child(ren). There is usually coffee and snacks in the lobby throughout the day for parents to enjoy. It includes an all-school, all-family assembly in the multipurpose room with a speaker. | |||||||||||||||
43 | Career Day | Coordinator | 1 | Work with classroom teachers to invite students' parents in to talk to classes about their jobs | Coordinate with Mr Watson / Teachers the First Hour of the morning for this activity; Send out Sign Up Genius with Secretary and to Room Parents. Goal of 3 per Classroom; Be on hand day of at School; Have Coffee for parents that show up | 5 plus 2 hours Jan 20th | Dec/January leading up to Career Day | Is usually scheduled for the first hour of the morning for all 3 classroom volunteer speakers. Younger Classes do Stations, Older Classes can do stations or presentation style | December Sign Up Genius | Yes | A day for parents to come in and share with students about their career | |||||||||||||||
44 | Classroom volunteer | 30+ | Come share with your child’s class about your job | Prepare a short presentation/activity to expose your child's class to what you do as part of your career; visit the classroom on Career Day | 1-2 | January 20 | ||||||||||||||||||||
45 | Disability Awareness 4th Graders | Coordinator | 1 | Work with 4th grade teachers to coordinate an enrichment activity where students learn about a variety of disabilities and what it might feel like to have one. This fosters empathy and inclusivity when working with others. | Tasks include: secure date with AACIL and volunteers to come onsite to educate students on a variety of disabilities and set up stations where they can learn and experience some of the challenges that children with disabilities face every day. | 10 | April | Has been coordinated on the morning of early release days | Book in October | The Ann Arbor Center for Independent Living visits 4th Graders to teach an empathetic understanding of physical, developmental, and learning disabilities. The half-day hands-on-activity based program is designed to help Students understand how difficult and complex daily living can be for individuals with “Diverse Abilities." | ||||||||||||||||
46 | TEACHER & STAFF APPRECIATION COMMITTEE | STAFF APPRECIATION | Appreciation Week Lead | 1-2 | Partner with Ms Sims and Mr Watson to create an amazing week of recognition and fun! | 1) Create a fun theme 2) Define the activity/food/gift for each day of the week 3) Work with Volunteer coordinator / Create Sign Up Genius for each day of activities 4) Request specific Donations, Money or items for the week | 5-7 | Early - Mid May | Get organized with everything you need, and where you need people | Early May - see Mr Watson | This typically occurs the first week of May. Events will be planned for this week to show our appreciation for our wonderful staff. Last year, we provided food and snacks daily in our teacher lounge. | |||||||||||||||
47 | BUILDING COMMUNITY COMMITTEE | CLASSROOM HELP | Room Parent | Tasks may include: assist classroom teachers by planning 4 parties (Halloween, December holiday, Valentine’s Day, end of year), collect donations for holiday and end of year teacher gifts and other assistance as identified by the classroom teacher (e.g., read to children, listen to children read, help with projects, making copies, help with recess, chaperoning field trips and classroom parties, etc.)l serve as grade level volunteer recruiter for PTO | Please ask your child’s teacher if they are in need of a room parent (more information to be shared on Curriculum Night) and/or what they need from volunteers. | Entire school year | ||||||||||||||||||||
48 | COMMUNICATIONS | Communications Lead | 1 | Ensure caregivers and staff know what's up! | 1) Collect and create the weekly PTO email 2) Partner with committee leads and volunteers to post on FB and Instagram 3) Be creative! Make graphics! | |||||||||||||||||||||
49 | BOOK FAIR AND READING NIGHT | Day-of Volunteer | Help Ms. Rentz set up oversee the Book Fair | Help students find books, work the cash register, help with clean-up, set-up | 2 hours | March | The book fair is typically held the first or second week of March, with Reading night on that Thursday. Reading night is another fun community event. It is an entertaining evening spent encouraging the fun of books through activities, crafts, and of course the opportunity to purchase items from our Book Fair. | |||||||||||||||||||
50 | ICE CREAM SOCIAL | Co-Chairs | 2 | Help plan and facilitate the event | 40 | A long-standing tradition of Ann Arbor schools, a year is not complete without the ice cream social. This event is held on one of the last Friday evenings of the school year in the evening on the Haisley playground. There will be pizza, drinks, ice cream and other treats available for purchase. There are also bounce houses and plenty of games available to play. Food and games are purchased with tickets that can be ordered prior to, or purchased at the event. | ||||||||||||||||||||
51 | Event Helpers | 50 | Pitch in to ensure the event runs smoothly, running a specific station or taking on a specific task | Coordinate raffle basket donation, set-up, work game tables, sell concessions, clean-up [1-2 hours; via Sign-Up Genius link] | ||||||||||||||||||||||
52 | LOCAL BUSINESS ENGAGEMENT | Haisley's Resident DJ | 1-Many! | Create a kick-butt environment in many of our events! | 1) Walk-a-thon 2) Ice Cream Social 3) Auction - TBD 4) Other? | 3-5 | ||||||||||||||||||||
53 | Restaurants / venues | Food donations or possible venue for fundraising | ||||||||||||||||||||||||
54 | T-Shirts | |||||||||||||||||||||||||
55 | Magicians | |||||||||||||||||||||||||
56 | Signs/Banners | |||||||||||||||||||||||||
57 | Website Gurus | |||||||||||||||||||||||||
58 | Graphic Artists | |||||||||||||||||||||||||
59 | Other special talents? | |||||||||||||||||||||||||
60 | HELPING HANDS CLOSET | Coordinator | 1 | Engage Haisley community in supporting students in need of basic items (food, clothing, toiletries) | Work with staff on needs, monthly maintenance, secure/collect donations via Sign Up Genius | 2 hours/month | The Haisley Helping Hands Closet was started years ago to provide clothing and other personal care items for in-need kids in our Haisley community. Each year, as needs arise and seasons change, we collect new and gently used items to stock the closet and share with those that may need them. We’ve found many of our Haisley families have items they have outgrown or no longer need, which is how we collect most things. | |||||||||||||||||||
61 | MOVIE NIGHT | Coordinator | 1 | Plan and execute a movie night for the Haisley community | Facilitate choosing and obtaining a movie and projector/speaker (consider contracting with a local business), coordinate concession sales with 5th grade life committee as 5th grade camp fundraiser, coordinate volunteers to help with decorations and supervision | 5 hours total | Winter or Spring | There are pros and cons of outdoor movie vs. indoor. If indoor is chosen, choose 2 movies-1 for gym and 1 for multipurpose room | Winter | Yes | Provide a fun social event for Haisley families to gather and enjoy a movie. Concession sales are often a fundraiser for 5th grade camp. | |||||||||||||||
62 | Y5/ Kindergarten Playdates | Coordinator | 1 | Plan and execute play summer play dates to welcome new Haisley families, especially Y5/K students | Choose dates for play dates, publicize these via email and social media and attend them to create connections with new families | Usually around 3 1-hr play dates during the summer | Summer | Choosing different days and times allows families with different schedules to attend; obtain email list of new families from Ms. Sims before school ends in June | June | The PTO historically hosts play dates on the Haisley playground to give new students, especially Y5 and K students, the chance to meet and spend time on the playground during the summer to meet friends and get familiar with the playground before school starts | ||||||||||||||||
63 | SOCIAL Meet N Greets | Coordinators | 1-2 | Create opportunities for parents/caregivers to meet and socialize | Plan periodic PTO Social - Meet and Greets | |||||||||||||||||||||
64 | 5TH GRADE LIFE COMMITTEE | CAMP | Committee Coordinators | 2 | Plans and executes special fifth grade events like camp, graduation, and end of the year clap out, and facilitates fundraisers to help pay for 5th grade camps -- in collaboration with 5th grade teachers | Work with 5th grade teachers to set camp date and determine fundraising goal to ensure all Haisley 5th graders can go to camp; coordinate volunteers to serve as chaperones | 10 hours | The Haisley Community has a proud history of sending our 5th graders to a three or four-day sleep-away educational camp, hosted at the YMCA Camp Storer in Jackson, MI. Parent volunteers are essential for fundraising and serving as chaperones during camp. There will be various fund-raising activities specific to 5th grade camp throughout the school year. | ||||||||||||||||||
65 | GRADUATION + CLAP OUT | 3-4 | Works with 5th grade teachers on event format (e.g., PPT with student photos), logistics (food, chairs set up) and volunteer needs | 5 hours | Consider breakfast by the 4th graders parents to pass the baton for the next year |