T57 Volunteer Assignments 2017-2018
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Troop 57 Volunteer Roles
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#Volunteer PositionSkills / Equipment RequiredResponsibilitiesAvailablePrimaryBackup (Shadow)CommentsLink to T57 Contact Info
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1ScoutmasterSM Training (2 day-long sessions, position-specific and IOLS). Wood Badge training preferred.Train and guide youth leaders. Work with adults to bring Scouting to boys. Use methods of Scouting to achieve aims of Scouting. Maintain relnship w/ Committee Chair.NoJim McFeely / David FingerJim McFeely, David Finger
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2Assistant ScoutmasterASM Training (2 day-long sessions, position-specific and IOLS). Wood Badge training preferred.Help Scoutmaster with specific program duties to operate the troop.YesEd Justus, Gary Peterson, Walter Pease, Chris Gee, Tony GrossoWe are in good shape; more is betterEd Justus, Gary Peterson, Walter Pease, Chris Gee, Tony Grosso
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3Troop Committee ChairpersonSkills to organize and run meetings helpful, not required. Organize adult troop functions. Take admin burden from SM. Maintain relationship with SM & St. Marks' Rep. Assign parents at least one assignment or prjoect annually. Ensure BSA policies followed.NoMichael HoeffelMichael Hoeffel is taking over for Steve Tennant after 8 years. He will need your help as he transitions.Michael Hoeffel
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4Advancement CoordinatorComputer proficiency required; familarity with Scout requirements helpfulEncourage Scouts to advance in rank. Maintain advancement records, or work with Scribe to do so. Organize materials for courts of honor. Liaison with Council Service Center for advancement records. Ensure librarian has MB booksYesPatrick BeahamPatrick Beaham
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5Web Communications & Content, Troop Website (SOAR)Computer, web, writing skillsManage website and photo storage. Train youth webmaster. Post announcements. Add graphics. Route website inquiries.NoWeiru WangWeiru Wang
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6TreasurerFinancial knowledge, Quicken, bank account, balance books, produce budget/actual reportsHandle troop funds. Pay bills. Collect annual registrations & support recharter. Maintain checking and saving accounts. Prepare annual budget, reports. NoLisa DelilloWould like back-upLisa Delillo
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7Merit Badge Counselor Coordinator; Adult Membership RecordsCan organize paperwork, occassional trips to Scout office in Pleasant HillMaintain merit badge counselor list. Process adult membership forms. Ensure MB Counselors have YPTNoCorrina AthenianCorrina Athenian - has some good ideas to re-work paperwork flowCorinna Athenian
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8Membership Coordinator (recruiting)Know families in the Packs, good communication skills, responsive to inquiriesDevelop a plan for year-round membership flow into troop. Work with Packs to provide smooth transition from pack to troop. Organize 1+ open houses and invite non-scouts into the troop.NoGary PetersonGary Peterson
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9Den Chiefs LiaisonNone; pack familiarity helpful.Assist in develping and recruiting Den Chiefs, getting them into training. Assist in cross-over ceremony from Webelos to Boy Scouts.YesChris Van Loben SelsChris Van Loben Sels
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10Secretary (can be shared >1 person to have backup)Note-taking, writing skills, can summarize action itemsTakes minutes at Parent's meetings, post/share with troop. Role model for how to take notes for youth Scribe.YesIgnacia GuzmanOpen
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11Eagle AdvisorNone; must learn Eagle project requirements. Prefer those who have been through Eagle process.Counsel prospective Eagle Scouts on their Eagle projects and other requirements to attain Eagle. Arrange training for older Scouts and adults to learn process.NoGary PetersonGary Peterson
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12Eagle Court of Honor CoordinatorEvent planning or light project management skills helpfulOrganize adult meetings to plan and conduct Eagle Court of Honor for new Eagle Scouts.YesYvonne CanadaOpen
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13Medical Records Coordinator (could be 2-person job if broken into "Collect" and "Distribute" roles)Paperwork organization; computer & document scanning skills helpful. Available to get forms to outing leaders before each outing.Collect medical records from all Scouts and Adults who attend outings. Provide medical forms to outing leaders.YesChuck VoongChris GeeJeanette Ta (Voong)
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14Outdoor Activities Chair, Outing ReservationsComputer to make reservations; available at 7am every month or two or when reservation windows openSecure camping reservations. Ensure sufficient camping nights. Secure tour permits. Report @ Troop Committee.YesLaurie Van Loben SelsLaurie Van Loben Sels
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15Training CoordinatorFamiliarity with courses helpful; computer to email expired YPT adults. Can access BSA account online.Ensure troop leaders, youth, and committee members know upcoming training opportunities. Maintain training materials. Follow up with expired YPT adults.YesYvonne CanadaLaurie HallLogan's last year, will need to transitionYvonne Canada
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16Equipment ManagerWork with Youth quartermaster; organized. YPT, ASM preferredSupervise and help the troop buy camping equipment. Work with quartermaster on inventory, proper storage, maintenance of troop equipment. Safety checks on gear. Encourage safe use of gear.NoEd JustusGary PetersonEd Justus
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17Wente Summer Camp RegistrationNone. Can organize camp registration forms; computer to fill out forms as needed.Work with outing leader and Wente to register Scouts for camp and merit badge classes.YesLisa Delillo
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18Other Camp Registration (CCV, Log Cabin, etc.)None. Can organize camp registration forms; computer to fill out forms as needed.Work with outing leader and camp to register Scouts for camp and merit badge classes.YesSusanti MartinSusanti Martin
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19Hikemaster (can have >1)Enjoy hiking! Knows great hikes or willing to get a guidebook.Work with PLC to commit to hike series (e.g., Rim of the Bay, Historic Hikes, etc.), identify leaders for hikes, go on many hikes.YesSean McCarthySean McCarthy
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20ChaplainFamiliar with variety of religious traditions and faiths, working with youthProvide spirtual tone to meetings & outings. Teach Scouts to give thanks before meals. Give guidance to chaplain's aide. Help Scouts with Duty to God requirements.NoIgnacia GuzmanIgnacia Guzman
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21Fundraising CoordinatorAvailable to work with boys to choose fundraising approach & conduct fundraisingConduct fundraising campaign through Scouts. Teach sales and marketing skills to scouts, MB if desired.YesOpen
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22Friends of Scouting Annual Fundraising ChairNone. Get 2-hr training from District. Make presentation, send emails to troop.Conduct annual BSA Friends of Scouting campaign. Attend training, distribute brochures, give speech at COH, report progress at Troop CommitteeYesOpenDavid Kornguth
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23Leave No Trace & Outdoor Ethics (training Oct 1&2)Backpacking skills desired; willing to teach Scout leaders LNT principles. Passion for conservation helpful.Learn and teach Leave No Trace principles to LNT Youth and PLC. Encourage applying LNT priciples into outing planning.YesOpenOPEN
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24Pizza drinks for Annual softball gameNone. Can get 20ish pizzas from Walnut CreekBring refreshments to softball game last week of May/first week of June.Yes
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25Annual Picnic/BBQ (can have >1)Picnic planning, event planning skills requiredConduct Annual Picnic BBQ for TroopNoSuzanne TomSuzanne Tom
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26Parent SocialLike entertainingConduct Parent Social at beginning of year YesNew - did years agoNorla Turney, Emily Marley
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27Fall & Spring Court of Honor Refreshments (can have >1)None; Google spreadsheet skills handy.Organize refreshments or potluck dinner for Court of Honor.NoJeanette McCarthyJeanette McCarthy
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28Recruiting Night Donut ChefNone. Make the donuts! Will need to shop in advance and set up early to get oil hot the day of the meeting. Recipes and instructions available.Yes
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29Community Service Outings Leader Passion for community service.Encourage PLC to engage in community service (part of their troop vision). Make reservations at Glide, Orinda Creeks, Food Bank, others. Enter hours on JTE website.NoIgnacia GuzmanIgnacia Guzman
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30Scouting for Food LeaderDesire to help community.Promote event in troop and community. Work with PLC to distribute hangers. Distribute maps (on Website) to drivers. Drive the neighborhood at end of day for missed/late food.YesGreat role for new parentsRuth Haines
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31Chef for Troop Challenge Weekend (can be > 1 person)Can plan and cook breakfast for 50-60 peoplePlan and cook one meal (typically Sun Breakfast) for 50-60 people at camp for adults and youth leaders as a treat.YesChuck VoongRod Welch - can use >1Rod Welch
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32Chef for Intro to Leadership Skills - Jan 27-29 (Can be >1 person)Can plan and cook meals for 20-30 peoplePlan and cook meals for 20-30 people in commercial kitchen at Camp Herms Lodge (kitchen is new this year) as a treat for Scouts.YesRod WelchRod Welch, Jeanette McCarthy
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33Pioneering Equipment Coordinator for Intro to Leadership Skills Access to poles, rope helpful but not requiredFind poles and ropes for pioneering projects.YesBen Rush
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34Training Coordinator / Faculty for Intro to Leadership Skills -None.Work with Team to find space and organize training planning sessions with Scouts who will teach before January. Help produce training materials.YesNew this time around - was adult led last time.Eric Thompson
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35Philmont Registration Coordinator for 2017Access to computer, email.Work with Team to conduct registration process with Scouts, maintain roster and payment status, collect payments, submit deposits to Philmont YesOPEN
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36Philmont Transportation Coordinator for 2017Access to computer, email.Book air, bus/train to Philmont for all registered Scouts. YesOPEN
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37Philmont Shakedown Hike CoordinatorAccess to computer, email.Make reservations and communicate plans for local backpacking outings prior to Philmont expedition. Collect any payments, submit to Troop.YesOPEN
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38Outing/Campout PlanningAccess to Outing Planning Checklist (on Troop Website)Make reservations and ensure outing planning 90/60/30 day checklist is performed for a specific upcoming outing. YesUse Outing Checklist (on Troop Website and Kickoff Handout)OPEN
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39- Advance CampNoneRegister Troop & Scouts for MBs - visit http://www.advancecamp.com, follow leader's guideYesLaurie Tennant - registration
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40Troop Challenge CoordinatorOversees troop involvement in Briones District evenOversees troop involvement in Briones District evenNoEd JustusEd, MikeNeeds backup
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