MoFo Onboarding Checklist
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Mozilla Foundation Onboarding Checklist
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Before your first day:
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To Do…How To & Additional InformationQuestions? Contact:
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Return the following signed documents:
1) your offer letter
2) Confidential Information and Inventions Agreement
Email to: hr@mozillafoundation.org HR
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Complete the following Workday onboarding tasks:
1) personal information
2) national identifiers
3) emergency contacts
4) applicable tax forms and payroll docs (differs per country)
5) equipment request form
You will receive an email to your personal email account with your Workday login information and prompts to complete the applicable formsHR
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On your first day:
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To Do...How To & Additional InformationQuestions? Contact:
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Review your first week schedule and logisticsYour Manager
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Office tour (If applicable)Your Manager
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Reset your temporary LDAP password at https://passwordreset.mozilla.org/The keys to the kingdom! You will recieve an email prompting you to complete thisIT Service Desk Team
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Set up your DuoSecurity DuoSecurity SetupIT Service Desk Team
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Change local system password. Change your Apple or Windows passwordApple How To: https://mana.mozilla.org/wiki/display/SD/Reset+Local+Password+-+Apple?moved=true
Windows How To: https://mana.mozilla.org/wiki/display/SD/Reset+Local+Password+-+Windows+8
IT Service Desk Team
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Connect to the Mozilla WiFi network in the office using your LDAP credentials (if applicable)
Don’t forget that your user name is your full email address
IT Service Desk Team
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Log into https://sso.mozilla.com/gmail and familiarize yourself with the Google web portalIT Service Desk Team
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Check your Mozilla email for an invitation to your Google Drive. Log into https://sso.mozilla.com/gdrive and change your passwordTake care to never share any Personable Identifiable Information over Google Drive for your or your colleagues at MozillaIT Service Desk Team
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For your info only: Your machine should be set up with Whole Disk Encryption already. This will help secure your data on your machine if it is ever lost or stolenWhole Disk Encryption InfoIT Service Desk Team
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Configure your system for back up using Crashplan. Options for employees working in office spaces and remote employees offeredCrashplan SetupIT Service Desk Team
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Launch the Vidyo Desktop portal and set up the configuration to log in with your LDAP credentials. Join your Vidyo room and familiarize yourself with all of the buttons on the toolbarVidyo SetupIT Service Desk Team
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Create a Mozilla Slack account and be added to the Mozilla staff channels https://mozilla.slack.com IT Service Desk Team
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Set yourself up on our IRC server and register your nickname. Installing Adium is recommended for MacIRC SetupIT Service Desk Team
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Go to your Phonebook entry and update all of the dataPhonebookIT Service Desk Team
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Create a profile on https://mozillians.org/ so that you can be counted amongst the community and interact with not only paid staff but also the volunteersMozillians.orgIT Service Desk Team
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Submit your first ServiceNow Request via The Hub for an Egencia Travel AccountServiceNowWPR Team
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Create a GitHub account using your @mozillafoundation.org email address. You will automatically be added to the main Mozilla Foundation repository (repo). Check in with your manager to ensure you are added to the correct team and introduced to other repos necessary to your role.GitHubHR
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Create an account on https://bugzilla.mozilla.org/ and ask your team how you will be using Bugzilla (if applicable)And check out the Bugzilla For Humans video onlineIT Service Desk Team
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Completed Form I-9 (US employees only)You will recieve an email prompting you to login to Workday and complete the formHR
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Check out the Foundation Mana - where you can find everything you need to know about working at Mozilla Foundation. Don't forget to bookmark the Employee Quick-Links page.Foundation ManaHR
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Start reading through the Mozilla Foundation (MoFo) Onboarding Handbook - where you can find tons of information about our mission, strategy, current project and programs, and much much more. mzl.la/onboardHR
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Within your first two weeks:
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To Do...How To & Additional InformationQuestions? Contact:
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Complete the following TriNet onboarding tasks: (US/Canada employees only)
1) direct deposit setup
2) applicable tax forms (differs per country)
3) benefits enrollment forms (if applicable)
4) 401(k) or RRSP forms (if applicable)
Within your first 2 weeks of employment, you will receive an email from TriNet with your TriNet Passport (online portal) login information and prompts to complete the applicable tasks and forms
hr@mozillafoundation.org

employees@trinet.com
1-800-638-0461 (Monday-Friday 5am-6pm PT)
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Bookmark useful links in FirefoxRecommendations can be found in the MoFo Onboarding HandbookHR
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Calendar important company-wide and team weekly / monthly meetings and eventsRecommendations can be found in the MoFo Onboarding HandbookHR
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Subscribe to applicable mailing listsYou were automatically added to all-mofo@mozilla.com; your manager will advise what (if any) additional mailing lists you should be added to or subscribe to (e.g. mofo-design@mozillafoundation.org, brooklyn@mozillafoundation.org, etc.) HR
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Set up your Expensify account. Review the travel and expense information on the Foundation Mana. You will recieve an email inviting you to join Expensify. Please accept the invite and complete your account setupJosh in Accounting
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