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Instructions
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1)Please read and refer to this Instructions to facilitate the data entry
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2)Click on the Data Entry tab to enter information
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3)Please fill in the information for your cluster/sector and send it to: im.ton.hthh@gmail.com
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Remember:
· Enter information by District and Village. Each village will have a separate row
· Data from all the clusters will be collated/analysed and shared by 4pm, Friday 13th May 2022
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Field/ColumnDescriptionExample
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WHOImplementing partnerThe name of the implementing / on the ground Agency or Organisation. It should be just one."TRCS", "MOH"
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Donor partnerDonor agency name if available."UNICEF", "CARE"
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Cluster/SectorThe Tonga Clusters and Sub-Sectors."WASH"
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WHEREDivisionTonga Divisions(Admin 1). Select from dropdown.
(controlled vocabulary)		"Vava'u"
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DistrictTonga Districts (Admin 2). Select from dropdown. You have to select Division first.
(controlled vocabulary)		"Motu"
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VillageTonga Villages (Admin 3). Select from dropdown. You have to select District first. (controlled vocabulary)"Kapa"
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LocationIf the location is not provided in the Division, District and Village columns."3 km south of NW border"
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WHATResponse ModalityModality refers to the form of assistance.
(controlled vocabulary) see definitions below		"In-kind","Cash","Hybrid (Cash & In-kind)","Service Delivery","Voucher"
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WASH activitySelect the WASH area of the activity you are conducting in field.
(controlled vocabulary)		"Water Supply" - When tanks, containers, buckets, water, etc. are delivered.
"Sanitation" - When Squatting plates, Latrines, etc. are delivered.
"Hygiene" - When hygiene kits, digniti kits, PPE, etc. are delivered
"Waste management" - Actions related with the handling and disposal of solid waste
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Activity descriptionDescribe briefly the activities delivered or the relief Items you are distributing. Please describe if the action took place in a Hospital, School or other public facility."WASH kits: buckets, soap, laundry soap, menstrual hygiene pads, diapers, adult incontinence pads and masks", "Rehabilitation/maintenance of schools WASH assets", "Water tanks, 1000 liters with distribution network"
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UnitDescribe the unit of measurement for Relief Items or activities.
(controlled vocabulary)		"Liter", "Unit"
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Unit valueEnter the number of the units of Relief_Item_Unit selected."34", "167"
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Cash ConditionalityIf Response Modality involves cash, select from dropdown.
(controlled vocabulary) see definitions below 		"Conditional Cash Grant", "Unconditional Cash Grant", "Multipurpose Cash Grant"
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Cash delivery mechanismCash and Voucher delivery mechanism, select from dropdown.
(controlled vocabulary) see definitions below 		"Direct Cash", "Electronic Cash Transfer", "Paper Voucher", "Electronic Voucher"
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Payment_FrequencyCash payment Frequency, select from dropdown.
(controlled vocabulary) see definitions below 		"Weekly", "Fortnightly", "Monthly", "One-off", "other", "N/A"
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Cash Transfer/Voucher value per HHTransfer Value in Tongan Pa'anga (TOP)"45", "39"
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WHOMPrimary BeneficiarySelect Beneficiary type.
(controlled vocabulary)		"General Population", "Households", "People with Disabilities", "Children"
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Total beneficiariesTotal number of Beneficiaries."566"
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GirlsNumber of Girls, try your best to give disaggregated data."78"
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BoysNumber of Boys, try your best to give disaggregated data."77"
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MenNumber of Men, try your best to give disaggregated data."198"
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WomenNumber of Women, try your best to give disaggregated data."213"
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WHENStart DateDate the activity started on field. DD-MM-YYYY."04-10-2021", "30-03-2022"
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End DateDate the activity finished on the field DD-MM-YYYY."14-10-2021", "31-03-2022"
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StatusCurrent status of the activity.
(controlled vocabulary)		"Planned", "On-going", "Completed"
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NotesAny additional notes, especially if special needs beneficiary."Distributed to families isolated with COVID-19", "Pressurised system required, potentially for use in schools, health clinics or evacuation centres"
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Definitions: for Cash and Voucher Assistance
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Response ModalityModality refers to the form of assistance – e.g. cash transfer, vouchers, in-kind, service delivery, or a combination (modalities).
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CashThe provision of assistance in the form of money - either physical currency or e-cash - to recipients
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VoucherA paper, token or e-voucher that can be exchanged for a set quantity or value of goods or services, denominated either as a cash value (e.g. $15) or predetermined commodities (e.g. 5 kg maize) or specific services (e.g. milling of 5 kg of maize), or a combination of value and commodities.
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HybridCombination of different modalities such as in-kind, services, cash or voucher etc.
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Cash ConditionalityConditionality refers to prerequisite activities or obligations that a recipient must fulfil in order to receive assistance.
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Conditional Cash GrantSome interventions might require recipients to achieve agreed outputs as a condition of receiving subsequent tranches. Note that conditionality is distinct from restriction (how assistance is used) and targeting (criteria for selecting recipients).
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Unconditional Cash GrantUnconditional cash grants are provided without the recipient having to do anything in order to receive the assistance, other than meet the intervention’s targeting criteria (targeting being separate from conditionality).
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Multipurpose Cash GrantMultipurpose Cash Transfers (MPC) are transfers (either periodic or one-off) corresponding to the amount of money required to cover, fully or partially, a household’s basic and/or recovery needs.
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Cash delivery mechanismMeans of delivering a cash or voucher transfer (e.g. smart card, mobile money transfer, cash in hand, cheque, ATM card, etc.).
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Direct cashwhere beneficiary gets physical cash i.e. Cash in envelope (direct cash delivery to beneficiaries), cash through money transfer agents, cash through cheque or cash through Implementing partner
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Electronic cash transferCash transfer to beneficiary through an electronic payment i.e. prepaid ATM card or mobile money/mobile wallet (i.e. Digicel, Vodafone MPesa)
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Paper voucherA paper voucher that is exchanged for set quantity or value of goods at participating retail outlet/vendor
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Electronic voucherCard or electronic code that is redeemed by a participating retail outlet/vendor/supplier for a set quantity or value of goods
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Payment FrequencyThe Payment frequency shows frequency of grants given to the beneficiaries either they are given as one off grant, or they have been given on weekly or monthly basis
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Cash Transfer/Voucher Value per household (TOP)The Transfer Value is monetary value
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