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TASKPerson(s) In Charge Current ProgressResponsibility DescriptionAdditional InformationCompany & ContactCostsPast PriceTestDeadlineNeedsNotesideas
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*Day of race task
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Volunteer CoordinatorJennifer D/Pam Wrsvp
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Vendors and Sponsor CoordinatorAlex GunterDesignate vendor cap, make vendor map, # of tables
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Vendor Sign Up Deadline Alex Gunter
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POST RACE- Snack Donation OrganizerRochelle - Thrive , Dana - FruitPurchase fruit
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SWAG//Raffle Prize OrganizerAlexLeadership collecting prizes
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Water ContainersPurchase 3 / 4 total
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Water on route - 2 stationsLucille / need one more stationPlace on course day of race / trash bags for cups
contact: Crystal springs, sparklets, Coca-Cola, Walmart
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PA system
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Marketing Committee (2-3 people)Morgan & TeamCreate flyerActivities for race day - Photo booth
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Social mediaMorgan & Team
Recognize sponsors/vendors/raffle proze donators, market the race
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July 15th, 2018 T-shirt Sales also Volunteer shirts
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Registration TableJessica White +2 volunteers
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Set Up the night before
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Monthly LG5k Meetings3rd Thursday of the month
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Vendor Bingo Alex
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Volunteer Additional Meeting Pre-LG5k
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Providing racers with their times (2-3)Ken and team
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Follow the last racers for entire course (1-2)
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man the raffle tablePatrick Dyer, Jennifer D's coworker
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Race InsuranceJennifer Delaney
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Payment System Reviewed
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print paper waivers
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Fact SignsPlace on course the day of race
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Day of Registration/sign ups (3-4)Jessica
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Design and order T-shirtsLauren
Social media contest for design - winner will receive 2 free race day tickets
T-shirts willl be ordered on July 15
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Make Change for race morning ($)Jennifer Delaney
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Governor's ProclamationJackieRecieved!
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Route/course markingLauren Williams
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Race Bibs
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Printing flyersLauren Williams
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National AnthemJennifer - Kelly Bevel
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Kids FairUNR - Early Head StartWe will provide all activities and play sets
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EmceeKelly Bevel and husbandNeeds Script
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Vendor, Sponsor, Volunteer Thank you NotesLaurenPhoto from race - send post race meeting, 8/6
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Volunteer thank you Notes
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Volunteer BreakfastJennifer DelaneyContacting Einsteinspotluck
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Balloon ArchLauren
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BF welcome here table (2-4 people/2 shifts 8-10, 10-12)
Sarah Metcalf, Maternal & Infant Health Coordinator adn sister
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Sort t-shirts prior to race into sizes
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Flyer- Distribution
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Kids raceLauren
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Mommy Mile
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set up Breastfeeding tent, Man breastfeeding tentVolunteers
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set up race Timer
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UNR Ambassador
College of Education Child and Family Research Center
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Vendor ApplicationsAlex
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make vendor mapAlex
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Write the Manuscriot for MC Leadership team
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mark tables day Alex
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Big latch on coordinationMeredith
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clean up course markings (post race)Volunteers
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race photograher (2)Megan Annis, Dainelle L, Morgan V
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Photography contract(s)Lauren
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race warm upRochelle Aquino
Kid's Race, Mommy Mile, and 5K - Gymboree did the Kid's Race last year and it was excellent
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check porta potties water day of
Jennifer Delaney - order and stay for pick-up but unable to check water b/c it comes with limited supply
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raffle prize hostess, walks around and sells (2)
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T shirt table next to registration
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Organize volunteer snacks and drinksJennifer DelaneyContacting Einsteins
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Facepainting (day of) 8-11amJensen and Co
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A-Frames and Pick-Up/Drop-Off (4)Lauren
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Order Porta-PottiesJennifer Delaney
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Latch-On Meredith
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Kids area snacksRochelle - Thrive / Dana - fruitFruits and Thrive Snacks
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