|FireServiceRota Data Usage and Storage overview|
|Data attribute||Description / Meaning||Example Value||Purpose/Usage||System containing||Visible to users' colleagues|
|Id||Id of the user entity (unique)||2294336||Uniquely identify a user and a key to related data records.||Web application||Yes|
|External Identifiers||The external user ID used to login to a system external to FSR||VRT1000||Used as a foreign key to exchange data with external HR systems||Web application||No|
|First Name||First name of user||Jan||Human readable identification of the user||Web application||Yes|
|Last Name||Last name of user||De Vries||Human readable identification of the user||Web application||Yes|
|Password||A secret code only the user knows. Our company cannot read the value as it is stored in an encrypted format.||1LoveTheFireService!||Authentication||Web application||No|
|Date of Birth||The user's birthday||1950-01-01||Show notification to colleagues within same station when it's someone's birthday||Web application||Limited|
|Profile picture||Optimal picture the user can upload himself||:)||Help quick visual identification of who you are communicating with||Web application||Yes|
|Personnel Number||Personnel number of user often a reference to the contract a user has with the employer||123123||Set personnel number in user's profile||Web application||Limited|
|Membership periods||Periods detailing when a person was actively involved in a team, station, cluster or region within the customer's organisation.|
1960-02-08T11:00:00.000Z - 1960-03-08T11:00:00.000Z -
|Make the user a member of the right station and facilitate data access rights.||Web application||Yes|
|Address||The home or work addresses of the user.||Stationsweg 1|
1111 AB AMSTERDAM
|Show users on a map around the station||Web application||Yes|
|Rank||Rank a user is employed with||Crew Commander||Payroll export rules|
Internal station hierarchy information
|Skills||Primary skill||Officer in Charge, Driver||Evaluate appliance crewing level and warn for crewing deficiencies||Web application||Yes|
|Email addresses||Email address, including the primary that acts as a login to the email@example.com||Transactional email *only*, such as login, lost password recovery, service and support, and non-urgent (Prio2) message between users||Web application||Yes|
|Phone numbers||Home, work, mobile or 'in case of emergency' phone numbers||020-1234567||Shared with colleagues to serve as group phonebook|
Send priority 1 urgent messages such as backup alerts
Caller Id recognition to facilitate booking on/off by calling a phone number
|GPS data||Mobile device configured to share its location in real time.||41°24'12.2"N 2°10'26.5"E.||Only applicable if user double opted-in. Can be switched off just as easy as it is to switch on. Is auto-deleted after 24 hours.|
Allow geofencing warnings when user is on-call and too far away.
Allow showing user location when responding to an incident.
|Availability and shifts data||The moments a user is on-call available and/or has a shift. Can include reasons why the person is available (comments) or unavailable (leave, sickness)|
1960-02-08T11:00:00.000Z - 1960-02-08T15:00:00.000Z: available
1960-03-08T11:00:00.000Z - 1960-03-08T15:00:00.000Z: unavailable, comment: work
|Evaluate appliance crewing level and warn for crewing deficiencies.|
Facilitate contractual compliance and payroll integration.
|Attendance to activities||The moments a user is attending activities such as incidents or trainings.|
1960-02-08T11:00:00.000Z - 1960-02-08T15:00:00.000Z: attend incident ABC123 as commander
|Facilitate payroll integration, planning of trainings and logging of incident reports.||Web application||Yes|
|Contracts||A collection of rules that apply to a group of users, indicating working targets, leave allowance and checks/balances.|
Contracts apply to users for a certain period (can be open-ended)
|1920 hours per year||Facilitate business rules enforcement, contractual compliance reporting||Web application||Limited|
|Messages||Messages between (groups of) users, or announcements and polls|
Are you joining the team BBQ next Sunday?
|Facilitate communication internally||Web application||Limited|
|Support requests||User support questions and answers to these questions. May contain name, email and phone number.||How do I reset my password?||Help our users||Zendesk||No|
|Database backups||All data stored in the 'Web application' system|
Fully encrypted file containing a real-time copy of all data we have.
Only readable by our company technical employees.