FireServiceRota Data Usage Overview
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FireServiceRota Data Usage and Storage overview
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Data attributeDescription / MeaningExample ValuePurpose/UsageSystem containingVisible to users' colleagues
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IdId of the user entity (unique)2294336Uniquely identify a user and a key to related data records.Web applicationYes
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External IdentifiersThe external user ID used to login to a system external to FSRVRT1000Used as a foreign key to exchange data with external HR systemsWeb applicationNo
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First NameFirst name of userJanHuman readable identification of the userWeb applicationYes
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Last NameLast name of userDe VriesHuman readable identification of the userWeb applicationYes
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PasswordA secret code only the user knows. Our company cannot read the value as it is stored in an encrypted format.1LoveTheFireService!AuthenticationWeb applicationNo
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Date of BirthThe user's birthday1950-01-01Show notification to colleagues within same station when it's someone's birthday Web applicationLimited
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Profile pictureOptimal picture the user can upload himself:)Help quick visual identification of who you are communicating withWeb applicationYes
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Personnel NumberPersonnel number of user often a reference to the contract a user has with the employer123123Set personnel number in user's profileWeb applicationLimited
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Membership periodsPeriods detailing when a person was actively involved in a team, station, cluster or region within the customer's organisation.
1960-02-08T11:00:00.000Z - 1960-03-08T11:00:00.000Z -
Make the user a member of the right station and facilitate data access rights.Web applicationYes
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AddressThe home or work addresses of the user.Stationsweg 1
1111 AB AMSTERDAM
Show users on a map around the stationWeb applicationYes
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RankRank a user is employed withCrew CommanderPayroll export rules
Internal station hierarchy information
Web applicationYes
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SkillsPrimary skillOfficer in Charge, DriverEvaluate appliance crewing level and warn for crewing deficienciesWeb applicationYes
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Email addressesEmail address, including the primary that acts as a login to the systemjan@devries.nlTransactional email *only*, such as login, lost password recovery, service and support, and non-urgent (Prio2) message between usersWeb applicationYes
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Phone numbersHome, work, mobile or 'in case of emergency' phone numbers020-1234567Shared with colleagues to serve as group phonebook
Send priority 1 urgent messages such as backup alerts
Caller Id recognition to facilitate booking on/off by calling a phone number
Web applicationYes
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GPS dataMobile device configured to share its location in real time. 41°24'12.2"N 2°10'26.5"E. Only applicable if user double opted-in. Can be switched off just as easy as it is to switch on. Is auto-deleted after 24 hours.
Allow geofencing warnings when user is on-call and too far away.
Allow showing user location when responding to an incident.
Web applicationNo
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Availability and shifts dataThe moments a user is on-call available and/or has a shift. Can include reasons why the person is available (comments) or unavailable (leave, sickness)
1960-02-08T11:00:00.000Z - 1960-02-08T15:00:00.000Z: available
1960-03-08T11:00:00.000Z - 1960-03-08T15:00:00.000Z: unavailable, comment: work
Evaluate appliance crewing level and warn for crewing deficiencies.
Facilitate contractual compliance and payroll integration.
Web applicationYes
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Attendance to activitiesThe moments a user is attending activities such as incidents or trainings.
1960-02-08T11:00:00.000Z - 1960-02-08T15:00:00.000Z: attend incident ABC123 as commander
Facilitate payroll integration, planning of trainings and logging of incident reports.Web applicationYes
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ContractsA collection of rules that apply to a group of users, indicating working targets, leave allowance and checks/balances.
Contracts apply to users for a certain period (can be open-ended)
1920 hours per yearFacilitate business rules enforcement, contractual compliance reportingWeb applicationLimited
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MessagesMessages between (groups of) users, or announcements and polls
Are you joining the team BBQ next Sunday?
Facilitate communication internallyWeb applicationLimited
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Support requestsUser support questions and answers to these questions. May contain name, email and phone number. How do I reset my password?Help our usersZendeskNo
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Database backupsAll data stored in the 'Web application' system
111010111000101010111010101110000
Fully encrypted file containing a real-time copy of all data we have.
Only readable by our company technical employees.
Amazon S3No
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