Kubernetes Community Days Conference Action Items and Assignments
 Share
The version of the browser you are using is no longer supported. Please upgrade to a supported browser.Dismiss

View only
 
 
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
Kubernetes Community Days Conference Action Items and Assignments
2
Last Updated:
3
4
Basic Information
5
Kubernetes Community DaysDate and house of the eventTarget attendees: 100
6
Speakers
7
Venue for User ConferenceVenue NameVenue AddressMove in and move out dates
8
9
10
Initial PlanningAssignmentDue DateComments
11
Tweet that you’d be interested in running one in your region. (Use #KubernetesCommunityDays.)
ASAP
12
Email the global core organizers and we'll try to connect you to other people in your region.ASAP
13
Team assembled (3 - 5 companies with 5 - 7 people - sponsorship not required to be part of the team)
16 weeks out
14
Teams roles and responsibilities assigned (need 2 marketing people and 1 finance) 16 weeks out
15
Conference Theme16 weeks out
16
Hotel RFP & Contract or Sponsored Venue - must be complete before you can publicly announce
14 weeks out
17
Determine how you will handle money.14 weeks out
18
The Kubernetes Community Days code of conduct or link on site14 weeks out
19
Approval and kick off meeting with Kubernetes Team14 weeks out
20
Save the Date on Kubernetes Community Days SiteASAP
21
Evening Activity Booking (optional)
16 - 12 weeks out
22
Event website created
14 - 13 weeks out
23
Outbound communication plan - emails for sponsors, attendees, social outreach, etc 14 weeks out
24
Registration setup
14 - 12 weeks out
25
Create call for papers and start outreach
14 - 12 weeks out
26
Preliminary Conf Agenda to be published on website
14 - 12 weeks out
27
Kubernetes Community Days email alias14 weeks out
28
Diversity Scholarship setup14 weeks out
29
Registration opens for ealy bird tickets12 weeks out
30
Call for papers opne
31
Call for Volunteers tweets/sign-up
32
33
Agenda & Speakers TrainingAssignmentDue DateComments
34
Detailed agenda for publication on website10 weeks out
35
Track assignments10 weeks out
36
Select emcee for the track
37
Networking needs (wired/wireless)10 weeks out
38
AV Needs (monitors, video, laptops, sound, mics, wi-fi, etc)10 weeks out
39
Videographer booked
6 - 10 weeks out
40
Final Materials4 weeks out
41
Handout Materials/Copying/etc2 weeks out
42
43
44
Agenda & Speakers - ConferenceAssignmentDue DateComments
45
Agenda rough draft10 weeks out
46
Speaker assignments8 weeks out
47
Revised Agenda8 weeks outbio, abstract, twitter handle
48
Abstracts for publication6 weeks out
49
Keynote Speakers6 weeks out
50
Template for presentations6 weeks out
51
Presentations submitted for review4 weeks out
52
Final presentations due3 weeks out
53
Post presentations to hidden URL2 weeks out
54
Program guide/ map/ etc -2 weeks out
55
Remote practice presentations
56
57
Outbound CommunicationsComments
58
Invite and tweets to be send out by hosts
12 - 14 weeks out
59
Call for speakers
12 - 14 weeks out
60
Call for speakers closing10 weeks out
61
Reminder: Early Bird Reg ending 8 weeks
62
Confirmation of speakers 8 weeks out
63
Early Bird Reg to Endenter date here
64
Email speaker information including close by hotel, connection information A/V, speaker dinner confirmation, speaker dinner details, whether +1 allowed for the event, speaker discount codes.
65
Last chance for hotel room rate2 weeks out
66
Don't Miss 1 week out
67
Looking forward to seeing you 1 week out
68
Last chance to attend2 days out
69
See you soon2 days out
70
Post conference survey1 week post
71
72
73
Registration & LogisticsAssignmentDue DateComments
74
Evening event contracts
16 - 14 weeks out
75
Catering
16 - 12 weeks out
76
Order swag for conference attendees12 weeks out
77
Conference Survey8 weeks out
78
Overnight hotel rooms host attendees / speakers if needed12 weeks out
79
Final timetable/rooms/meals for hotel12 weeks out
80
Payment of full estimate charges to hotel / venue When due
81
Signage for the event 8 weeks out
82
Staffing Assignments8 weeks out
83
Payment of full estimate charges to hotelWhen due
84
Registration closes1 week out
85
Badges1 week out
86
Monitoring Registration Process - ReportingOngoing
87
Pre show meeting with all staff along with staff guide with all the details of the event1 week out
88
Hotel managementongoing
89
90
91
92
ExhibitsAssignmentDue DateComments
93
Tables ordered for exhibit area4 weeks out
94
Electrical and wifi ordered for exhibitors4 weeks out
95
96
97
Analysts / Press / OutreachAssignmentDue DateComments
98
Press Plan
16 - 12 weeks out
media alert/press release
99
100
Loading...