ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
VesselFlag
2
NameRankDep Date
3
"All essential documents completed and given to the Seafarer with instructions to bring all original copies onboard."
4
DOC NOTRAVEL DOCUMENTSValidityCheck by Manning AgentChecked by WSPChecked by MasterRemarks
5
1Resume / Sea Service Records / background security checkevery joining
6
2CES Test [For New Hires]
7
3HRM 503 Declaration of Company Policies and Proceduresevery joining
8
4Officer Matrixevery joining
9
5Seafarer Employment Agreement (SEA) (to include expiry date in Remarks Column)every joining
10
6Contract of Employment (POEA COE)every joiningFilipino Only
11
7Allotment Requestevery joiningFilipino Only
12
8Pre-Joining Medical Examination Reports [(ILO / MLC + WSP Medical Form + Flag State (Liberia or Singapore)]Contract Duration +3months
13
9Drug & Alcohol Test Reportevery joining
14
10Yellow Fever VaccinationValid for Life
15
11WSP Webpage and SMS manuals dowloaded onto mobile phone including SMS Familiarisation Test [Specify Date Last Done in Remarks Column]Valid for 2 Years
16
12Travel Doc / Flight Tickets / Visa / Agent Detailsevery joining
17
13Passport (to include expiry date in Remarks Column)Contract duration + 6 months
18
14National Seaman's Book (to include expiry date in Remarks Column)Contract duration + 6 months
19
15USA C1D VISA (to include expiry date in Remarks Column)Contract duration + 3 months
20
16Australian Maritime Crew Visa (MCV) - (to include expiry date in Remarks Column)Contract duration + 3 months
21
DOC NONATIONAL LICENSEValidityCheck by Manning AgentChecked by WSPChecked by MasterRemarks
22
17Certificate of Competency -Reg II/2, IV/2Contract duration + 3 monthsCheck Certificate Number same as COE
23
18Certificate of Endorsement- Reg II/2, IV/2Contract duration + 3 monthsCheck Certificate Number same as COC
24
19GMDSS/General Operator Certificate- Reg IV/2Contract duration + 3 months
25
20GMDSS/General Operator Certificate EndorsementContract duration + 3 months
26
DOC NOFLAG DOCUMENTSValidityCheck by Manning AgentChecked by WSPChecked by MasterRemarks
27
21Liberian LicenseContract duration + 3 months
28
22Liberian BookContract duration + 3 months
29
23SQC Basic Training - VI/1Contract duration + 3 months
30
24SQC SSO - VI/5 Contract duration + 3 months
31
25SQC ATOT- A- V/1-1-2 Contract duration + 3 months
32
26SQC ATCT - A-V/1-1-3Contract duration + 3 months
33
27Liberian CRADOJ + 3 months
34
28SQC GMDSSContract duration + 3 months
35
29Singapore MPA COE / COCContract duration + 3 months
36
30Singapore MPA COE / GMDSSContract duration + 3 months
37
31Singapore MPA Tanker Endorsement (Oil/Chem/Gas)Contract duration + 3 months
38
32Singapore MPA ROA - Tanker Endorsement (Oil/Chem/Gas)DOJ + 3 months
39
33Singapore MPA ROA - GMDSS DOJ + 3 months
40
34Singapore MPA ROA - CoCDOJ + 3 months
41
DOC NOSTCW TRAINING CERTIFICATEValidityCheck by Manning AgentChecked by WSPChecked by MasterRemarks
42
35Basic Training -Reg VI/1 with COP (includes PST / FPFF / EFA / PSSR) - To verify and state in Remarks column if PSSR is new basis amendments in STCW for Violence and Harassment effective from 01Jan2026. Contract duration + 3 months
43
36Proficiency in Survival Craft & Rescue Boat - Reg VI/2 with COPContract duration + 3 months
44
37Advanced Training in Fire Fighting- Reg VI/3 with COPContract duration + 3 months
45
38Medical Care- Reg VI/4-2 with COP Contract duration + 3 months
46
39Ship Security Officers - Reg VI/5 with COP Unlimited
47
40Advanced Training for Oil Tanker Cargo Operations- Reg V/1-1 with COP Contract duration + 3 months
48
41Advanced Training for Chemical Tanker Cargo Operations- Reg V/1-1 with COP Contract duration + 3 months
49
42Advanced Training for LPG Tanker Cargo Operations- Reg V/1-2 with COP Contract duration + 3 months
50
43ECDIS Generic (IMO Model 1.27)Unlimited
51
44ECDIS Specific (JRC, FURUNO)Unlimited
52
45ARPA / RNRPAUnlimited
53
46Radar Observation and Plotting/Radar NavigationUnlimited
54
DOC NOValue Added In-House Courses (Complete prior joining) **ValidityCheck by Manning AgentChecked by WSPChecked by MasterRemarks
55
47Environmental Management System
56
48MARPOL
57
49Ship Handling Simulator and Manuevering [IMO Model 1.22] (to include expiry date in Remarks Column)5 YearsMandatory for Master and C/Off plus Mandatory for C/O prior promotion
58
50Enhanced Collision Regulation
59
51Incident Investigation and Risk Management (to include expiry date in Remarks Column)5 Years
60
52Ship Safety Officer (IMO Model 3.11)Mandatory for CO
61
53Bridge Resource Management / Bridge Team Management- IMO Model course 1.22(to include expiry date in Remarks Column)5 Years
62
54Liquid Cargo Handling Simulator (to include expiry date in Remarks Column)5 Years
63
55Cyber Security
64
56ABS NS [As Applicable]
65
57IMO Model course 1.35 - LPG Tanker cargo handling simulator (to include expiry date in Remarks Column)5 YearsOnly for LPG
66
58MTI Media Training
67
59Behaviour Based Safety Programme (BBS)
68
60Enclosed Space Entry Training
69
DOC NOValue Added In-House Courses (Preferred prior joining)ValidityCheck by Manning AgentChecked by WSPChecked by MasterRemarks
70
61OCIMF SIRE 2.0
71
62Anti Piracy
72
63ISM / ISPS / MLC
73
64Master Pilot Information Exchange
74
65Oil Record Book
75
66Rest Hours
76
67Prevention of Alcohol & Drug Abuse with HIV in the Maritime Sector (PADAMS)
77
68FRAMO [For MR Tankers]
78
69Ballast Water Management / Treatment Systems
79
** Deviations will be considered on a case by case basis
80
81
No.NameSignatureDateRank/ PositionCompany/ Vessel
82
1Docs OfficerWestern Shipping SEA Inc
83
2Docs SupervisorWestern Shipping SEA Inc
84
3Crewing Department Western Crew Management Services (India) Private Limited
85
4Crewing Department Western Shipping Pte. Ltd.
86
5Crewing Department Hanza Marine Management
87
6Master
88
89
90
91
92
93
94
95
96
97
98
99
100