ARCHIVES*RECORDS 2018 Unofficial Program Suggestions and Connections
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This spreadsheet is provided as an informal tool to connect individuals who are seeking ideas and/or collaboration on session proposals for ARCHIVES*RECORDS 2018. It is not monitored by SAA or the 2018 Program Committee and is not part of the official submission process. Read the full Call for Program Proposals:
Name: Session ProposerContact InformationTopic PresentationldeaName(s) of interested partiesContact Information
Kira Dietzkadietz@vt.eduCollection development/collection development policiesIn an unconference session at the 2017 Diversity Forum, we got a bit sidetracked into a discussion about challenges with collection development policies (or, more particularly, the lack thereof). For example, if you don't have a clear, written policy, it can make it more difficult to turn down materials that don't fit into your collection area(s). I would be interested in putting togther a panel (format TBD depending on the number of interested parties, but likely a lightning session) in which speakers talk about the pros, cons, and challenges created/solved by having written collection development policies. (I'm envisioning each speaker addressing a specific pro, con, or challenge, so some collaboration/planning would be involved in organizing the panel, but I'm open to ideas!) Janet Hauck - I am interested especially in developing joint collection policies with an institutional repository and archives in the same institution. Through an error, we seem to have lost a lot of information in this cell--I don't want to mess things up futher by trying to retreive it. A conversation has started about this idea, but if you have added your name in the last 1 1/2 weeks, please make sure you have provided your email address (or contact me at I am in the process of contacting everyone who has provided an email address, which puts us at capacity. I may be contacting additional people if we have availabity and you were lost in the confustion. Thanks-Kira; Janet Hauck Whitworth University; /;;;
Samantha Abramssea2162@columbia.eduWeb archivingCollaborative and/or consortium-based approaches to web archiving. Discussion of various collaborative approaches to web archiving between (or within!) institutions / departments, academic conferences, regional organizations, etc. How has this worked for your organization? What's been easier to accomplish through a collaborative approach? Harder? (Probably okay if programs are not fully operational at this point.) Panel has reached its participant limit; thanks for expressing interest! Amy Wickner, University of Maryland College Park; Jennifer Brancato, University of Dayton; Bess Pittman, New York University; Sadie Chen; Nationwide Insurance History & Archives Center; Tricia Patterson, Harvard Library; Cliff Hight, Kansas State University (Kansas Archive-It Consortium, too); Kathryn Stine, Cobweb project (collaboration between CDL, UCLA, Harvard:
you may want to check out Archive-It's blog posts about collaborative web archiving:   Elise Chenier, Simon Fraser University, Archives of Lesbian Oral Testimony,;;;;
Kay LewandowskaKarolina.Lewandowska@navy.milPromoting Transparency when dealing with classified documents / information or restrictions due to cultural sensitivity Promoting transparency is great. We want people to use our collections but how do that when dealing with classified information? MDR comes to mind but what about records that were created last week or last month that will probably not be declassified? Prior to coming to the Navy I worked incorporate archives and have dealt with 'dark' archives with little to no concern about public use. Now working for the Navy and the requirements of FOIA, it's like how do we balance transparency with CLASSIFIED information? How does your organization deal with this? What are some solutions or barriors? EVERYONE please provide email address: Ann Abney (National Archives, College Park) Brian Wilson (Benson Ford Research Center, The Henry Ford)
Courtney Dean (UCLA)
Amanda Wick (University of Minnesota)
Liza Posas (Autry Museum of the American West)
Lauren Van Zandt (National Archives, College Park)
Natalie Johnson (LDS Church History Library) Megan Wheaton-Book (Vermont State Archives); ;;,,
Kay LewandowskaKarolina.Lewandowska@navy.milCollaborating with non-archivists who create recordsArchivist collaborating with non-archivists who create records. How we can best work with them? I've been collaborating with the Navy fleet to re-write an instruction. The archive has never before asked for direct input from the fleet even though they are the ones actually creating the record. I'm interested to see how others approach non-archivist. How has this work for your organization? Does it make the process easier or harder? Is it necessary to work with non-archival partners? How important are archival terms when describing archival submissions to non-archivists? When should non-archival partners get involved in the archive?Amanda Leinberger (United Nations Archives)Ryan Leimkuehler-; Libby Smigel (; Amanda Shelton -; Jessica Wagner Webster-; Marci Bayer -; Cat Hannua-; Ruth Slagle -,,
David Staniunasdstaniunas@history.pcusa.orgMemory-work, displaced archives, and the virtue of opacityOkay so the promotion of "transparency" as virtuous supposes an archival regime for a secular, democratic polity, which has an interest in stuff, and a government which has an interest in keeping the polity from the stuff. As more archivists bring this set of assumptions to bear on community archives, participatory archives, non-text or para-text memory work, we wind up intervening in the territory of folklore and ritual, where opacity is how a community preserves itself [There are a million variations on this theme, even within Pueblo storytelling, but How Coyote Joined the Dance of the Burrowing Owls is like a case study in the dangers, for interlopers, of interloping.] * * * * * Who wants to talk about objects, physical motions, and recipes as archives? Who wants to talk about hadith as checksums? * * * * * * *Aaisha Haykal, College of Charleston; Cheylon Woods, LSU-Lafeyette; Darra Hofman, University of British Columbia; Christiana Dobrzynski, Bryn Mawr College
Rosemary Carroll, Artist Trust - Seattle;;;;;
Elizabeth Englandeengland@jhu.eduTransparent Digital PreservationIn lieu of widely utilized best practices, how is provenance and processing information of born-digital records being captured, managed, and made available internally and/or externally? What is your ideal level of transparency, what may be more confusing than useful to users? It’d be great to hear from a variety of perspectives such as corporate, academic, government, etc., and/or content types such as congressional records, web archives, etc.Jessica Tieman -Government Publishing Office; Amy Wickner (University of Maryland); Erin Baucom (University of Montana); Kyna Herzinger (University of Louisville); Leslie Matthaei (Architect of the Capitol);;;;
Eva Grizzardegrizzard@mos.orgBuilding a New Archives Program in a Historic Institution I'm looking for co-presenters who might share a similar situation to mine: I'm developing the first archives program for a prominent institution with a long history and significant collection, which somehow never had an archivist before. I'd like to build a presentation around new program development, outreach and education to institutional partners, identifying collection priorities, finding our research audience, etc. This could be a panel discussion, I’m open to ideas!;;;;;,,;;;,,
Megan Burdiburdim@si.eduLinked Open Data To provide a learning opportunity to address the need for a better understanding of the theory and practical applications of Linked Open Data, seeking presenters to share how Linked Open Data has been implemented in their institution. A cross section of issues including conceptual reference models, collaborations with other archives, libraries, museums, techniques and tools, interfaces, users and uses of LOD could be presented in a Lightning Round or Special Topic format. Toby Reiter, Web Developer, Archives of American Art; Samantha Norling, Digital Collections Manager, Indianapolis Museum of Art at Newfields; Ethan Gruber, American Numismatic Society; Seth Shaw, Application Developer, University of Nevada, Las Vegas, University Libraries; Margaret Huang, Digital Archivist, Philadelphia Museum of Art; Katherine Barbera, Assistant Archivist, Carnegie Mellon University; Matthew R. Miguez, Metadata Librarian, Florida State University; Liz Ehrnst, Digital Initiatives Librarian, Georgia O'Keeffe Museum; Mark A. Matienzo, Collaboration & Interoperability Architect, Stanford University;;; (;;;;;
Carol Streetcarolstreet@uky.eduEmbedded archivists (academic)Looking to discuss partnerships where archivists become "embedded" in significant class projects or the entire semester. These experiences allow archivists to integrate archival concepts over extended periods of time and give students a much broader understanding and appreciation of primary source resarch than our typical "one shot" instruction sessions that are often all students get. While the one shot session continues to be popular with faculty, hopefully embedded archivists will become more common as faculty realize the immersive learning potential of primary sources. What have embedded archivists learned from the experience? What have faculty learned from the experience? And, most importantly, what do students take away from having an archivist on their team? What do the experiences look like? And how can they function better? How can we also prepare archivists who might be embarking on an embedded project? The faculty member I worked with would like to participate, so it would be great to have other faculty-archivists teams participate, if possible. I'm completely open to presentation styles
Janet Hauck, University Archivist, Whitworth University, Spokane, WA; Caitlin Christian-Lamb, PhD student, UMD (although I was on a panel on this topic at SAA 2016:; Marta Crilly (Boston City Archives); Alexandra Mills, Special Collections Archivist, Concordia University, Montreal; Jessica Ritchie, Head of Special Collections and University Archives Old Dominion University; Derek Webb, Archivist and Special Collections Librarian, Mississippi University for Women;,;;
Kate Neptunekate_neptune@harvard.eduTensions between archives and records managementMy repository collects the records of capital-level projects at Harvard (mostly architectural/technical drawings), and they are used in the short- and medium-term as active records that are accessed by facilities and building managers, as well as architects. This means that the records need to accurately reflect built conditions, and the creators' intent is less important, at least for now. I end up modifying the digital files fairly often (e.g., binding external references in CAD files), because we need to have a working copy. This is what works for us, but it raises some questions about the different approaches that other institutions have to similar records. I'm thinking of a session where other archivists and records managers join me in a discussion of how we balance our short-term information needs with our long-term preservation needs. Doesn't necessarily have to be only focused on design records. Ryan Leimkuehler - Kansas Government Records Archives and Kansas State University Archives; Andi Altenbach, Studio Gang Architects;
Adria Seccareccia - Canadian Centre for Architecture, Archivist and Institutional Archivist;;

Kristina Shaarda; Tracy;"It's Mine...and You can't have it" Panel DiscussionHow offices deal with people that refuse to let you (records managers) file, shred, and/or ship records and case files. Best practices, finding what works for you. Not everyone knows how to handle these situations, or how to diffuse the situation when tempers rise. How do you convince your co-workers to do what's right?  PROPOSAL SUBMITTEDRyan Leimkuehler - Kansas Government Records Archives and Kansas State University Archives; Hillary Gatlin-Michigan State University;  Mandy Jennings - Nationwide Insurance; Joanna Rios - Columbia University Archives; Julie Payne - U.S. Geological;;;;
Bess Pittmanepittman10@gmail.comCapturing Web ContentMany types of content (streaming media, flash, database driven visuals, etc) found on the web are difficult or prohibitively time-consuming to capture and render using currently available technologies, despite the value that this content has for researchers. What tools and tricks have you utilized to get the best possible capture of web content with the least amount of effort? Has anyone built their own web crawler or access portal for captured web content? What are the limitations of the tools you use? What should archivists think about when embarking on a web archiving program?Samantha Abrams, Ivy Plus Libraries; Anna Perricci, Rhizome; Coral Salomón, NDSR Art/University of;;
Meg Hixonhixonmeg@umich.eduNavigating the Toxic WorkplaceNavigating toxic workplace situations is difficult, and the act of discussing previous experiences can be somewhat intimidating in a relatively small profession; yet, sharing these experiences and coping mechanisms can be a crucial way to move forward. I am interested in organizing a session that will confront these issues and am seeking a method for allowing participants to share their experiences anonymously (if desired). Hopefully we can learn from one another how to prevent these situations from occurring and how to deal with them when they do arise. This panel is open to and affirming of participants of all identities and at all stages of their careers.Caitlin Wells - University of Michigan ; Linda Reynolds-Stephen F. Austin State ;
Rosemary K. J. Davis; Meaghan O'; meaghan.oriordan@emory.eduMaking the Invisible Accessible: The Complex Labor of Archival AccessioningAccessioning is a vital archival practice, but it is complex and often hidden work, out of the public eye and undefined for other archivists. This session offers personal perspectives and practical workflows that explore how accessioning procedures vary across the spectrum of archival work, tackling issues that range from consoling bereaved donors to managing incoming invoices to efficiently stacking boxes on pallets. By examining the emotional, physical, and intellectual labor involved with accessioning, we hope to actively cultivate transparency around the complicated processes that help shepherd collections from donors and dealers and into the hands of researchers. Following panelist presentations, attendees are encouraged to share their own experiences and workflows.Joshua Minor (College of Charleston)
Jennifer Coggins (University of North Carolina at Chapel Hill)
Dana Bronson (Whitman College)
Katrina Windon (University of Arkansas)
Sam Winn (Virginia Tech)
Meg Ryan Guthorn (National Archives, College Park)
Nathan Saunders (University of North Carolina at Wilmington
Julie May (Brooklyn Historical Society)
Tammi Kim (University of Nevada, Las Vegas)                       Brittan Nannenga (Northwestern University)                   Julia Welby (Rockefeller Archive Center)   Lonna McKinley (National Musuem of the USAF)        ;;;;;;;;;;;
Natalie Big to Fail: Processing Large Archival CollectionsHave you been charged with processing a collection so large that it seems like an impossible task? Faced a loading dock stacked high with boxes, knowing that you’re the one who has to make sense of it all? I’d like to propose a session which addresses the nuances of processing large (very large) archival collections, both manuscript and mixed-media. The session would reach beyond the same-old discussions of MPLP applications, examining the unique nature of these collections and the distinct obstacles which they present. How does one wrap their head around the sheer magnitude? Make space for it all? Keep track of all necessary details over a long period of time? Wrangle very, very long container lists? Avoid burn-out? I’m open to session formats/comments/suggestions!Christina Fitzpatrick (JFK Presidential Library)
Megan McShea (Archives of American Art)
Erin Passehl-Stoddart (University of Idaho)
Jonathan Lill (Museum of Modern Art) Louis Sherwood (Texas Wesleyan University, Rachel Grove Rohrbaugh (Elizabethtown College) Katie Shull (University of Northern Colorado)
Pamela Casey (Avery Library, Columbia) ; ; ; ; ; ; ; ; ; ; ; ;; ; ; ; ; ; ;
Dani Stucheldanis@email.arizona.eduArchiving with the NonhumanArchives can be spaces of meaning making and unmaking for nonhuman entities. Within archival records, plant and animal life is documented, described, and made subject to regimes of intellectual and physical control. Yet most archives prioritize human histories and experiences by neglecting nonhuman presence. How might we shift our perception of these records to de-center human narratives and more carefully attend to the nonhuman lives to which our archives attest? This proposed panel would consider animal and plant presence, influence, and agency within archival collections, practices, and theories. Presentations might include: reports on plant and animal collections (herbaria, zoos, laboratories, seed banks, wildlife preserves, etc.); studies of collection management and curatorial thought in nonhuman-centered collections; close readings of the nonhuman in archival materials; analyses of nonhuman presence in the 'big data' of present-day science; plans for incorporation of the nonhuman into archive programming and outreach. Other approaches to the topic of nonhuman life in the archival world are welcome as well. Leslie S. Edwards (Cranbrook Archives)
Jason Clingermanjason.clingerman@nara.govConnecting archivists with developers (panel discussion)Developers have so much to offer the archival community, but making that connection is not always easy. How can archives establish robust and productive relationships with the developer community? What perspectives and skills can developers offer archivists, and vice versa? Examples of possible areas of intersection include, but are not limited to, development of dynamic finding aids based on APIs, development of tools to improve the work of archivists, and development of apps and web pages that present archival collections to 21st century users.Sami Norling, Digital Collections Manager, Indianapolis Museum of Art at Newfields (Newfields Lab); Deirdre Joyce, Syracuse University; Sadie Chen, Nationwide Insurance; Toby Reiter, Archives of American Art; Jessica Chapel, Simmons College; Hillel Arnold, Rockefeller Archive Center; Emily Vigor, Environmental Design Archives (UC Berkeley); Mary Haberle (Internet Archive); Sylvia Kollar, NYC Department of Records & Information Services, Municipal Archives; Anna Naruta-Moya, Indigenous Digital,,,,,,,,,
Kimberly Peachkpeach@winthropgroup.comArchives of politicians of colorI'd like to put together a panel to share ideas concerning the value of archives of politicians of color for use by journalists, scholars, students of political science and social justice, etc. I'm archiving the papers of Congressman Charles B. Rangel, representative of diverse communities in Upper Manhattan and the Bronx for 46 years and the first African-American chair of the House Ways and Means Committee. I'd like to hear from others who have worked with collections of politicians of color, or of other minority groups, to discuss their importance and potential uses.Holly Croft, Digital Archivist, Georgia College
Jennifer Johnsonjennifer_i_johnson@cargill.comDon’t talk about the Archives: Addressing the tension between transparency, access, outreach and relevancy in closed archivesClosed is defined within this session as restricted access or unavailable to public researchers. What is the expectation for transparency from our users? How do we inculcate transparency in our policies, procedures, and decision-making? What is our role in inspiring confidence in the archival record and profession at our institution? Discussion may include how institutional and professional responsibilities blur, the effect of those policies on internal and external users, approaches to institutional memory and outreach, and the challenges of providing internal value and relevancy in a restricted access environment.Olga Virakhovskaya (U of Michigan); Gabrielle Spiers (Naval History and Heritage Command); Jennifer Head (Sisters of Charity of the Blessed Virgin Mary);;
Meredith Stewartmeredith.stewart@nara.govBlockchain: Is it our future (or not)? (panel discussion)I'm looking for co-presenters who are exploring the possibilities of blockchain or distributed ledger technology. Does blockchain technology make sense for our institutions? How can blockchain affect authenticity, traceability, and provenance? How could these technologies increase transparency and impact records management and archives? Blockchain has the potential to be transformative, but what will be the impact on the archival community? Looking for a healthy mix of futurists and skeptics for a lively conversation on the topic.
Anthony Wright de Hernandez (Virginia Tech); Sharmila Bhatia (NARA); Rachel Cohen (Mount Ida College),,
Deirdre Joycedfjoyce@syr.eduTrue Confessions: Paying Off the Technical Debt of Early Digital ProjectsTechnical debt is a metaphor in software development that explains the decision to do something not quite right in the short term so that it just gets done, with the intention of going back and paying it off later.. Archivists and librarians call this reality (minimal processing to deal with a backlog) when we are dealing with compressed budgets and limited resources of staffing and time. I'm envisioning a session that, in the name of transparency, takes a frank look at some of our earliest work and discusses how we've talked about it, worked to repair it, or (in some cases) ignored it. I'd like to do an introductory slide deck on the concept and then explore some examples.Valerie A (Johns Hopkins); Rita Johnston (UNC Charlotte); Erin Kinhart (Archives of American Art); Laurel McPhee (UC San Diego); Julia Corrin (Carnegie Mellon); Rebecca Hirsch (Beinecke/Yale);;;;; [end]
Undergraduate Student Success:
Archives in Action
I am lead author on a book chapter (press pending, 2018) entitled “High-Impact Practices and Archives.”
Student success, transformative student learning and high-impact practices are buzz words in higher education
right now but their meaning and application have, for the most part, not trickled down to archives. There is a
communication gap between archivists, library directors/deans and provosts about the value and perception
of archives because archivists are not familiar with the terminology and pedagogy of high-impact practices.

In this "Lightning Session", I'm looking for 7-8 archivists to discuss their experiences implementing high-impact
practices at their individual archives. What are some things that work? What are some of the hurdles others
might have in implementing these transformative student learning practices at their own archives?

Alyse Minter (Towson University)
Cinda Nofziger (Bentley Historical Library, University of Michigan)
Janet Hauck (Whitworth University)
Adriana Flores (University of Puget Sound)
Derek Webb (Mississippi University for Women)
Helice Koffler (The Shubert Archive) *for project(s) at the University of Washington; Celia Walker (Vanderbilt University);;;;;;
Rachel Sealermseale@iastate.eduTitle to TBD but topic is: Outreach collaborations with non-archivists (lightning talks or panel discussion, depending on participants & their content)Administrators and grant projects encourage collaborations across disciplines. In 5 minutes describe collaborative outreach you've done with those outside of your dept. and/or institution. Can focus on how you developed relationship, positive/negative outcomes of outreach instance, future plans for collaborations. Amia Wheatley, Metadata Archivist, Cleveland Public Library; Laura Blair Romans, Manuscripts Archivist, University of Tennessee; Michelle Sweetser, Bowling Green State University; Janet Hauck Whitworth University; Carrie Schwier, Indiana University; Julia Corrin (Carnegie Mellon). Proposal is full. Thank you for your interest!;;;;;
Mariessa Dobrickmariessa.dobrick@sec.state.vt.usAnother Country: Records from States that Were Once Their Own CountrySeveral States in the Union were once independent countries. I'm looking for co-presenters from those states. How do you present the records from that unique period in your state's history? Mariessa Dobrick (Vermont State Archives and Records Administration)
Eric Stoykovichestoyko@umd.eduReverse Uses: Civil Rights' History in a Conservative's PapersMany times archives have unintended research uses. In the case of the Vice-Presidential Spiro T. Agnew papers, telling the history of the 1960s and 1970s requires reading documentation in ways other than its original purposes, which were often quite political and partisan. This paper will address the challenges and opportunities of presenting and preserving the records of conservatives as a window onto their political opponents.Jessica Perkins Smith (Manuscript Archivist, Mississippi State University)
Nathan Saunders (UNC Wilmington); Mary Jo Fairchild (College of Charleston);
Monica Howellmhowell@nwhealth.eduArchives Surveys and Backlog Reduction Case StudiesMy archives got a grant this past summer to survey the archives, develop policies and procedures to eliminate the current backlog and prevent future backlogs, better identify/label archives collections and objects, and do some minimal processing to eliminate the current backlog. I'd like to present on how that process goes for us. I'm looking for either: one or two other presenters who have done similar survey / backlog reduction / policy and procedure redevelopment for a traditional session (requires full papers to present at conference, paper titles only required for application), OR two to four other presenters for a panel discussion (does not require papers).Proposal is full. Thank you for your interest!
Joshua Minor
Jordan Jancosek, Survey Librarian for Special Collections, Brown University
Linda Reynoldslreynolds@sfasu.eduArchival internships for studentsI am a co-author on a book chapter (press pending, 2018) entitled “High-Impact Practices and Archives.”
Student success, transformative student learning and high-impact practices are buzz words in higher education right now but their meaning and application have, for the most part, not trickled down to archives. There is a communication gap between archivists, library directors/deans and provosts about the value and perception of archives because archivists are not familiar with the terminology and pedagogy of high-impact practices. It can be difficult to implement a rigorous, high-impact archival internship. The issues are finding the right balance of academic learning and labor, student reflection, supervision and feedback, and professional experience to make the internship a substantial and worthwhile experience for the participant. Internships can go sideways for students when their educational and mentoring components devolve to the task labor of volunteers and student workers.
Proposal is full. Thank you for your interest!
Fletcher Durant; Ashley Todd-Diaz; Laurel McPhee (UC San Diego); Libby Smigel (Library of Congress); Derek Webb (Mississippi University for Women);;;
Ryan P. Semmesrsemmes@library.msstate.eduArchivists conducting museum workI am the archivist for the Ulysses S. Grant Presidential Library at Mississippi State University. We will soon open up our new facility which includes nearly 1,500 sq. ft. of Museum space. Though we were able to work with a museum deisgn firm on the Grant Museum project, the process laregly fell on myself and a fellow librarian to come up with themes, choose and interpret objects, and provide graphic and textual content. Does any other archivist have a simialr expwerience that you would like to share on a panel? Did you have successes or failures due to your experience or lack of museum training? Many archivists find themselves creating exhibits but few have to take on curatorial responsibilities for full mueums. I was wondering if others have a similar experience as mine.Lonna McKinley (National Museum of the USAF),
Fletcher Durantfdurant@ufl.eduDisasters and Recovery 20172017 has been a high-profile year for disasters, natural and man-made. I am interested in organizing a panel or lightning talks focused on disaster planning, preparedness, and recovery (not necessarily tied to 2017 disasters). At the University of Texas and the University of Florida, we are participating in a pilot outreach program for cultural institutions in our respective states for the Heritage Emergency National Task Force (a FEMA and Smithsonian Institution collaboration) and the National Heritage Responders (American Institute for Conservation) to collect data on damage to cultural organizations and connect those orgs to resources and assistance. Other institution specific or collaborative activities would be welcome.
Shaun Hayeshayes29@uwm.eduActivations of ArchivesEric Ketelaar describes the activation of a record as “Every interaction, interventions…and interpretation by creator, user, and archivist.” Documenting these activations can facilitate archival transparency by alerting our patrons of the interventionist role archives have in providing access to records. It can also improve appraisal, arrangement and description, reference services, and inclusivity in archives by providing researchers with information about how records have been perceived and used in ways beyond those of the creator and archive. I am interested in discussing practical ways in which these activations can be both documented and presented to archival researchers. I would be open to presenting this topic as a traditional panel if there is enough interest, or perhaps as an incubator to promote discussion of it. Shaun
Rebecca Pattillo
Mass Exodus: Migrating Digital Collections and Institutional Repositories (working title)With new hosting requirements and unmet demands from CONTENTdm, as well as the Elsevier buy-out of Bepress, many institutions are planning to migrate to new systems, of which many are open source. My proposal is a panel discussion or lightening round (determined by number of interested parties) on plans to migrate from CONTENTdm, Bepress, or another system into something that suits their needs more fully. This could be at any stages, for those who are just now beginning the process, in the middle of the process, or have fully completed the process. Questions to consider: How did you determine what new system to migrate into? What steps did you take to prepare your metadata and digital objects for migration? What workflows did you set up to complete migration? What were some unforeseen problems to arise from migration? I am open to making this very content specific by focusing only on CONTENTdm and Bepress, or if there is demand, opening it to other systems in use. Please contact me if interested.Jessica Wagner Webster ; Midge Coates (Digital Projects Librarian, Auburn University Libraries); Julia Corrin (Carnegie Mellon); Susan McElrath (American University) ;;
Sarah Bostsjbost@ualr.eduModernizing the deed of gift and promoting transparency among donorsWhile in graduate school, I conducted research on the accessioning process and on how archivists interact with donors during the donation process. I asked for sample deeds of gift and the variance was astounding. At UA Little Rock, we used my research and our own experience to update our deed of gift to include language on digitization and clarify the copyright section. While virtually every collecting archives uses some version of a deed of gift, we never seem to talk about it as a profession. In this session, I would like to hear about others' experiences with deeds of gift. When was the last time yours was updated? Who decides what language to use? Do potential donors find them confusing? How do you make the archival process transparent and manage donor expectations? Annemarie van Roessel ( Olga Virakhovskaya (;
Liz Scottemarzuoliscott@gmail.comAre you an archivist who must obtain tenure to keep your job? Are you expected to publish in peer-reviewed journals, propose sessions at conferences, apply and receive grants, and serve as elected or nominated officers in professional development organizations in order to move forward at your institution? If so, then we are looking for one more person to present with us. So far speaking we have Liz Scott who is in her first-year of a tenure-track position at East Stroudsburg University. Liz will discuss the steps she has taken to organize her work activities which she needs to present yearly for tenure. Heidi Abbey Moyer will be speaking as a tenured archivist, who is going up for her post-tenure five year review. Heidi will be speaking about the successful things that helped her achieve tenure and what she has been doing the past five years post-tenure. We are looking for someone who either did not achieve tenure (understand this could be difficult for someone to discuss) or someone who is about to go up for tenure to discuss the positives and negatives of this experience. Preferably someone who is not in the Mid-Atlantic region as we are both from PA schools. Liz Scott (Archivist and Special Collections Librarian, East Stroudsburg University); Heidi Abbey Moyer (Archivist and Humanities Reference Librarian,Coordinator of Archives and Special Collections, Penn State Harrisburg); Rachel Walton (Archivist and Records Manager, Rollins College) - I'm facing my mid-course review this year, Liz Skene Special and Digital Collections Librarian, Western Carolina University (going up for tenure in 2019)*Have enough speakers*;,
Alison Reynoldsareynolds@library.rochester.eduIntersections between special collections and digital scholarshipI’m interested in putting a session together that explores intersections between special collections/archives and digital humanities/digital scholarship. Large, collaborative digital projects have been trending in the profession for several years, and now that we have these projects, what do we do with them? I’d like to explore how institutions are using these digital projects to increase access to their collections through finding aids, online exhibits, digital repositories, experiential learning, or similar activities that support the transparency of archival work and advocate for a centralized role for the archives in student learning or community engagement. I’m looking for people who could speak about 1) ideas for using existing digital projects to increase discoverability and accessibility of their collections, 2) project-based collaborations with IT departments that increase discoverability or usability of archival collections, or 3) usage of digital projects in outreach or instruction. Through these projects, how do we promote the transparency of the archival process to students, faculty, other library departments, and the community? How can we collaborate with these groups to increase awareness and education about archival records, improve access to collections, and connect archival materials to the communities we serve?Jessica Ballard University of Illinois Visiting Faculty Archives Resident
Jonathan Lill (Museum of Modern Art)
Mary Haberle (Internet Archive); Julia Larson (UC Santa Barbara) Session is full;;
Bethany Fair bethany.fair@sec.state.vt.usOutreach for Transparency on a ShoestringAs a government archives with a tight budget, expanding our outreach activities with literally zero budget has often been a challege. However, by being creative and connecting with local researchers and highlighting their research at Vermont State Archives, we have been seeing huge gains in outreach and are interested in hearing how other government or non-government archives have been able to reach a wider audience with little to no budget. From social media to pop-exhibits to behind-the-scenes tours, we are interested in discussing any and all ways you weave outreach into your daily activities without breaking the bank. Our recent outreach topics have focused on race relations in Vermont, the eugenics survey, and the history of opiod addiction - all issues that deserve greater transparency. On little to no budget, we have tried to tailor our outreach to fostering greater understanding of often tough issues that communities often feel have been hiding in the darkness. Hannah Abelbeck (Palace of the Governors Photo Archives/New Mexico History Museum); Marta Crilly (Boston City Archives); Sara Sterkenburg (Vanderbilt University);
David Krahdavid.krah@ucsf.eduThe AIDS Epidemic in Diverse CommunitiesI'm looking for collaborators that would like to present collections or projects that document the diversity of experiences, contexts and resposed to the AIDS Epidemic. I'm working on a grant-funded large-scale multi-institution digitization project in San Francisco. We would like to juxtopose this with other projects from different communities and documenting different populations as well as different archival approaches to collecting and engaging the public with materials and stories. Michele Hiltzik Beckerman (Rockefeller Archive Center); Alexis Peregoy (Center for Creative Photography);
Susan McElrathmcelrath@american.eduRenovation and moving archives and special collectionsI would like to bring together a diverse panel of archivists and special collections curators who renovating or designing a new space as well as others who have moved. The panelists could discuss the design phase (i.e. working with architects), the construction phase (i.e. the all important punch list), moving collections, and settling in to a new space. Depending on the interest, we could have different speakers discuss one of the above or all. I would love to get participation from a variety of types and sizes of projects.Carole Prietto (Georgetown University Law Center), Marissa C. Hiller (Jewish Theological Seminary of America), Colleen Hoelscher (Trinity University), Sharad J. Shah (Smithsonian Institution);,
Taylor de Klerk and Jessica, jlserrao@ncsu.eduDocumenting Processing Decisions: Strategies and Workflows for Consistent and Transparent ProcessingHave you ever asked yourself, what was that archivist thinking?!? This especially rings true for legacy collections processed long ago following now-outdated theories, but it may also apply to recently processed collections. If we want to avoid becoming that archivist whose decisions our successors question, we must create and uphold more transparent processing practices. This, in turn, supports the integrity of each collection’s arrangement and description. We are two processing archivists/graduate students who process collections together, and we wish to share the strategies we’ve created to facilitate transparency during team processing. We document our decisions in Google Sheets as we arrange materials, create series, keep track of containers and processing progress, and manage our terminological choices to ensure our arranging and describing is consistent. This works very well for us, and we believe this style of documentation is a good first step towards internal transparency between colleagues, but could also support public transparency down the line. We would like to present our documentation strategies and workflow alongside other archivists who strive to maintain a complete and detailed record of processing decisions.Proposal is full. Thank you for your interest! Carole Prietto (Georgetown University Law Center). Olga Virakhovskaya (University of Michigan) . Stefanie Caloia (Reuther Library, Wayne State University), Danielle Nista (Tamiment Library, New York University), Jill Waycie (Northwestern University),,,
Kate Palmkpalm@aclu.orgPromoting transparency by preserving, stewarding, and providing access to legal recordsTo some degree legal records are present in many of our collections – whether it is a contract for services appearing in a manuscript collection or the large variety of legal records regularly generated by institutions (corporate, government, courts, non-profit, educational, cultural etc.). In some instances, collections even contain legal case files. Providing long-term access to legal records benefits the public in many ways, by helping to improve accountability, enhance transparency regarding the legal process, and contribute to the cultural record. I recently learned of a project in the UK called the “Legal Records at Risk Project,” which has as its primary goal “to change the culture surrounding the perception of what legal records actually are and to facilitate their use in academic research . . . [and] “[in] doing so we hope to enhance the relationship between legal practitioners, researchers and archivists” (see
This project inspired me to think about legal records and their special challenges and value to the public record and preservation of our heritage. (See also and I would be interested in proposing a session – perhaps panel or lightning in format – that takes on some aspects of such challenges and values. It would be great to discuss some “challenges” (and solutions) from different perspectives (e.g., creator/records manager/transferor of such records, archivists stewarding collections of legal records, etc.). For example, it can be a significantly challenging to provide access to legal records in light of confidentiality, privacy, and legal ethics considerations. How do institutions or people donating legal records to archival repositories manage this issue? (e.g., access restrictions) How do archivists translate these restrictions for their patrons? How do archivists implement such restrictions, on a practical level, and make them visible/understood by researchers? How do records managers or archivists at institutions make their decisions in applying access restrictions or making processing decisions transparent for the eventual researcher? How do archivists and donors of legal records navigate the challenges/complexities of transferring such collections both in terms of practical logistics and interpersonal skills? Alternatively, we could create a session based around the work of the UK Legal Records at Risk Project and any similar efforts her in the U.S. – do we need to do more to proactively seek to “rescue private sector legal records” or preserve public legal records? I am open to suggestions and recognize this is a very last-minute proposal and there is only about a week to finalize a formal proposal. Feel free to email me if you are interested in this or a related spin-off topic.
Ruth Slagle (The Baptist College of Florida); Jennifer McGillan (Mississippi State University); Linda Reynolds (Stephen F. Austin State University); Rachel Van Unen (Princeton University)Ruth Slagle -;
Courtney Beyond Alt Text: Accessibility in Digital CollectionsI just gave a 15 minute presentation about this topic at MARAC in Buffalo and it was met with great interest. It's about discoverability versus accessibility, and strategies for moving beyond alt text to make our digital content truly accessible to the millions of people worldwide with visual or hearing impairments. I talk about tools to provide better access to text based, photographic, graphic, and audiovisual materials. I would be happy to lengthen my talk to 20-25 minutes and would like to work with others interested in this topic.Courtney Tkacz (Virginia Museum of Fine Arts); Lydia Tang (Michigan State University); Noah Huffman (Duke University);;
Shannon Lauschsmlausch@ualr.eduCreating works of art out of archivesIn 2014 and 2017, the UA Little Rock Center for Arkansas History and Culture partnered with our university’s Department of Art to create larger-than-life wall exhibits in our city’s historic buildings. One such exhibit inspired a local public radio episode featuring our work while touring the Little Rock downtown area. In what ways have your archives partnered with different departments or institutions to create a work of art out of primary resources? How did you establish the relationship to collaborate with these creative entities? What would your advice be to those wanting to pursue such creative projects?Shannon Lausch (UA Little Rock Center for Arkansas History and Culture); Mariessa Dobrick (Vermont State Archives and Records Administration);
Erica Boudreauerica.boudreau@nara.govPython in the Archives: Practical Uses for Non-ProgrammersNARA’s Office of Innovation has begun to use Python scripts to accomplish a number of tasks associated with transforming and importing data received from our external digitization partners into our Catalog. While the scripts were originally written by a staff member with some technical expertise, they are regularly used and modified by staff who are learning on the job. If you use Python in your archival work, what kinds of tasks are you using it for? Did you receive formal training, or are you just figuring it out as you go? It would be great to get a number of real world examples of archivists who aren’t trained as programmers using Python in their work.
Tara Belltbell@usgs.govData management and data release in the governmentEfforts to increase the transparency and accountability of the government have fueled policies that require agencies to make data freely and openly accessible to the public. In early 2017 the uncertain federal budget increased public interest in how data is being managed and led to citizen data rescue events. This resulted in discussions between information professionals and the public centered around the questions “When is data considered ‘at risk?’” and “What are government employees doing to ensure that their data will be preserved and made available for future generations?” Right now there are a couple people from USGS in this session and I'd like to connect with people from other government agencies (federal, state, or city) or people who work with government data who would like to talk about the unique challenges the face and solutions they have come up with in managing and sharing data. My presentation will be about data rescue in USGS and there will be another presentation about the data release process in USGS.
Elise Chenierechenier@sfu.caCommunity Contributions to Online ArchivesUsing platforms like Omeka, more and more scholars are building online, open access archives that invite, encourage, and even solicit community contributions to the collection. In this proposed session I will present the results of a resaerch project at the Archives of Lesbian Oral Testimony to bridge the gap between the archives and the communities it serves by allowing users to upload content and tag existing content. I would welcome other papers that explore either/both theoretical/conceptual as well as practical considerations of similar community-archives collaborations, including issues regarding technology, team work across diverse skill sets, promotion and outreach for, and maintenance of such projects.
Rebecca Katz, Kate Bowerskate_bowers@harvard.eduMy Favorite Mistake: confessions of an imperfect archivistLessons learned from error can be the most valuable lessons of all and are the least likely to be shared openly. With radical transparency, the bravest archivists at ARCHIVES*RECORDS 2018 will share their 5-minute stories of error and explain
how dumb luck, desperate exertion, or helpful colleagues played a role in fixing their mistake or enduring its consequences. For anyone who has ever misadvised a records creator, mislaid an accession, mislabeled a box, mislead a researcher, mislit an exhibit, misordered preservation supplies, miscoded a finding aid, misunderstood a context, or otherwise miscellaneously erred, writing materials will be available for anonymous audience-submitted confessions which session organizers will read at the end of the session.

Kate Fair (Vanguard)
Camila Tesslercamila.tessler@yale.eduWait, what does an archivist do, exactly?This session would discuss how we as archivists are percieved by the outside, non-academic community. I would like to present on the proliferation of archives in pop culture, particularly in podcasts, and how the popular culture of podcasts are uniquely suited to discussing archives. I'd like two other presenters for similar topics, to discuss the perception (or, as it were, the invisibility) of archivists, and the question that every archivist gets when introducing themselves "so, wait, what is it that an archivist does?" and how to answer that question. (YCBA), Chloé Pascual, Amanda Leinberger (United Nations Archives),
Mary Jo Fairchildfairchildmj@cofc.eduAssessing the Reading Room Experience of Researchers in a Special Collections/Archives settingThis proposed panel will explore strategies, workflows, and methodologies deployed by public services archivists to gauge levels of patron/researcher satisfaction in reading room spaces. The contributions of this panel will augment domain three, the Reading Room, of the Standardized Statistical Measures and Metrics for Public Services in Archival Repositories and Special Collections Libraries and begin to fill an area of public services assessment that is not addressed in any standard form. In addition to deploying patron satisfaction surveys, we are also looking for any colleagues who have conducted usability studies on different interfaces or aspects of the reading room experience, which would also fit nicely into the conversation. Malgosia Myc (Bentley Historical Library), Amanda Leinberger (United Nations Archives),
Kathryn Stinekathryn.stine@ucop.eduCollaborative collection development (possible incubator or panel session)Seeking another project, research, or collaboration initiative to partner on a session (ideally an incubator) with Cobweb (, an open source platform supporting collaborative collection development of web archives. We're planning to do a brief walkthrough of the Cobweb functionality, which includes: 1) establishing collecting projects, 2) facilitating nominations of resources to collecting projects, 3) claiming intentions to archive nominated resources, and 4) sharing descriptions of archived holdings in an aggregated catalog, searchable by anyone (other curators, archivists, researchers, etc.). If you've also been working on a project to support, or research about, collaborative collection development (for web archives or otherwise), I'd love to connect to put a proposal together!
Joshua Youngbloodjcyoungb@uark.eduNo Monuments in the Archives: Historical Records and Contested Public Space (Panel or traditional)I am seeking research and outreach archivists to provide their perspective on the recent controversies related to memorials in public spaces. I am interested in working with others offering outreach and research guidance who have had to get media or interested members of the public to vital archives related to the origin of public monuments now being contested. My example as a participant will be the Confederate soldier in the town square in Bentonville, Arkansas, a growing and increasingly diverse southern city that also happens to be home to the world's largest retailer. Are there others who have mounted pop up exhibits, written blogs, tailored instruction sessions since the public debate has taken over media and resulted in violent physical clashes? Is this a moment for archivists to help ground or inform public discourse (and advocate for the profession)? Joshua Youngblood (University of Arkansas)
Brian Thomasbthomas@tsl.texas.govLeveraging Creator Metadata for Access (traditional?)The core idea is how archives are re-using creator generated metadata to facilitate access or management of the electronic records received. A working description might be "Records creators, be it government agencies or university offices or businesses, often create metadata about their electronic records as part of normal business processes. Application tracking sheets, added subject terms to photographs, Sharepoint tracking data are some examples. The session will explore how archives can or do repurpose records creator-generated metadata to facilitate access or management of electronic records." Not sure what kind of format this would be, sounds like a panel or traditional session type.Brian Thomas (Texas State Library and Archives Commission)
Alex J. Toner
Karen Wahl
Fake News and the Role of ArchivesIn a "post-truth" era, what is the archivist's role? How does the truthfulness of an item or piece of information affect its appraisal? How do we as archivists maintain our neutrality, if possible? How do we describe material that may fall under the realm of "fake news"? How do we serve both the needs of the researcher in 2017, as well as future researchers who may have greater or lesser ability to judge the facts from the fictions?*Interested in perspective from outside the archival sphere as well as within* Carla Everstijn (Kent State University)
Chris Burnschris.burns@uvm.eduArchivists Telling StoriesThe Committee on Public Awareness is looking to pull together a Moth-like storytelling session to test-drive the idea in the hopes of pulling together a bigger event at the 2019 meeting. We are looking to put together a session with individuals sharing five minute stories on the ups and downs of being an archivist in the 21st century. The Moth Storytelling Tips and Tricks 0) is a good place to start in terms of thinking about the storytelling
Cecilia L. Salvatorecsalvatore@dom.eduA Profession of Volunteers?As coordinator of an archives program at a graduate school, I have a long list of community sites, institutions, and organizations, who want students to come in and help them with their records and collections (for free, of course). Professional archivists have told students that they need to volunteer in order to expand their knowledge of archival work and to gain entry into the paid profession. Are we overdoing it in encouraging prospective archivists to put in so much volunteer work? I want to gather a panel to discuss this question as well as to describe strategies for moving easily and quickly from volunteer work to a paid position. I am open to suggestions for expanding this.Christina Luers, Jane Zhang (Since it is in DC, I might be able to invite some of my students to come and share their experience of moving from volunteer work to a paid position);
Christina R. Luerscrluers@wm.eduDatabase Migration from Archon to Archives Space (come up with catchy title later)Our institution has recently faced a hard deadline to migrate our existing metadata from our Archon database to Archives Space. Within the year, we have trained, planned, corrdinated, and executed a plan to migrate some 3800 collections. In the messy tasks of cleaning up data, making our finding aids DACS compliant, and creating programming work arounds we want to share the hurdles we faced and the solutions that worked for our sucessful migration. We seek 2-4 other speakers for a panel discussion who can talk about similar endeavors, issues they faced, and solutions they devised for data migration.
Larry Kinsellarry.m.kinsel@gm.comBuilding partnerships and breaking down the barriers between Corporate Archives and Institutional ArchivesA panel discussion with real world examples of the benefits and roadblocks of Corporate and Institutional Archive collaboration.  


Josh Schneiderjschne@stanford.eduePADD User ForumAnnouncing the 2018 SAA ePADD User Forum! Are you using ePADD to appraise, process, or provide access to email archives at your institution? Or are you considering doing so? Come learn how colleagues are integrating ePADD into their processing and preservation workflows, and hear about opportunities to collaborate around ePADD's future development. The session will be split between presentations and break-out discussion. Presentations will include the latest updates from the developers, an introduction to new community working groups, as well as an update from Nick Krabbenhoeft on scripts he’s written to ensure interoperability with Archivematica via the automation tools framework.Nick Krabbenhoeft (NYPL)
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