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I. Accounting and Financial Management
(2 CFR 200.302) (FFATA reporting – 2 CFR Part 170)		Y/NComments (Please use this section to crosscheck where we can find your answers in your manual)
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1. Who in your organization is responsible for reviewing, approving and signing EPA assistance agreement applications, awards and amendments?
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2. Who in your organization is responsible for monitoring, administering and overseeing assistance agreements once received from EPA? Please list names and titles.
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3. Does your organization have a written accounting manual or written policies and procedures for managing finances?
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4. Does your organization’s accounting and financial management system(s) follow Generally Accepted Accounting Principles (GAAP)?
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5.Does your organization’s financial management system track revenues and expenditures and provide financial results separately for each EPA assistance agreement project or program?
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6.Does your financial management system identify the source and application of funds with records that show obligations, unobligated balances, assets, outlays, income and interest?
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7.Does your financial management system report and allow a comparison of outlays to budgeted amounts for each assistance agreement award?
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8.Does your organization maintain source documentation to support entries into your financial or accounting system?
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9.Does your organization have written procedures for drawing funds and issuing payments including:
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Who is authorized to request payment from the Federal government and EPA?
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What procedures are used to verify that the requests and payments are accurate?
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What support documents are required for the draw of funds or for making payments?
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When drawdown of funds will occur?
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Minimizing the time elapsed between receiving federal funds and disbursing them?
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If Yes, please provide a copy of the procedures for review.
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10.Does your organization have written procedures to ensure that costs charged to EPA grants are reasonable, allocable, allowable and that financial reports are issued as required?
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11.Does your organization have procedures for receiving and depositing advanced payments orother EPA funds into an interest bearing account and for minimizing the time elapsing between receiving the advanced funds and disbursing them (usually within 5 business days) for the intended expenditures?
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12.Does your organization have requirements for adequate separation of duties or internal controls so that funds are safeguarded and used only for allowable costs?
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13.Does your organization monitor and provide project, program and financial performance reports to EPA?
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14.Does your organization have procedures for preparing and submitting Interim/Final Financial Status Reports (SF-425) as required at least annually by EPA?
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15.Does your organization have a policy for retaining financial and supporting records for a minimum of 3 years after the award is closed?
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16.Did your organization expend more than $750,000 of Federal funds in the most recent fiscalyear? If No, skip to question 18.
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17.Did your organization obtain an audit in accordance with 2 CFR 200 Subpart F?
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18.Does your organization currently receive Federal funds for indirect costs under its active EPA assistance agreements? If No, skip to question 21.
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19.What is your current approved indirect cost rate, time period covered by the agreement, and which Federal agency is your cognizant agency for approving the rate?
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20.Does your organization have a procedure to record, track, evaluate and update your indirect cost rates for approval by your cognizant agency?
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21.Does your organization have procedures for registering and updating information (including executive compensation and ) in the System for Award Management on an annual basis? (/ (DUNS - https://www.dnb.com/)
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22.Does your organization have procedures for reporting and updating information for sub-recipients (including executive compensation) receiving $25,000 or more in assistance in the Federal Funding Accountability & Transparency Act Subaward Reporting System (FSRS)? (http://www.fsrs.gov)
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