Grading FAQs - CalCentral/CS
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QAillustrations
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1What is the process for changing grade(s) after they've posted?After grades are posted, there will be a change grade link in the grade roster page. However, the exact way it will work is not 100% finalized (as of 12/7/16).
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2Why can't I see all the import warnings?Displays max of 5 at a time; one must use the scroll buttons to the right, in the dark blue header bar, to see 6 or more.2
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3Should I use the Display Unassigned Roster Grade Only check-box?Yes, but it's best to then add grades for those students individually. Line by line. Checking that box limits the number of students showing, but if you use "Select All" with that box checked, the grade you add will nonetheless apply to the entire roster, not just to those visible.
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4Why do I see a "W" in the "Official Grade" column for a student?W is for withdrawn. It means the student dropped after the census date. The W is only recorded for federal financial aid requirements and will not display on transcripts.

UCB is not used to assigning W grades to students in their legacy system.
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5When I upload grades and comments from a spreadsheet, how does this affect data that had previously been saved in the Grade Roster?If a grade or comment is populated on the spreadsheet, it should always overwrite what is in the roster.

If a grade or comment is not populated on the spreadsheet, but it is populated on the roster, it will not overwrite the roster with a blank. It will give the user a warning message in the log.

If a failing reason was entered for a failing grade, and the failing grade is loaded again in a spreadsheet for the student, it does not remove the failing reason. However, if a passing grade is then loaded, it does remove the failing grade reason.
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6Some classes at the Law school are graded on a curve. How is their process different?On the Grade Roster page for those classes, an additional info box appears at the top. No data entry happens in this box. Instructors enter their grades in the usual way. When they Save, the curve number is updated in the left side of the info box. When they finalize grade entry for the class and hit Save and Approve, Law Registrar's office is alerted to add their final approval. Instructors will see the Law Final Approval status change on the right side of the info box when Law's Registrar has signed off.

Important: grades, for these Curve classes only, do not post to students until the end of the grading period.
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7I just hit Save and Approve and my grading status changed to "Ready to Post". But when I returned to My Academics, the status still says "Grades not yet approved." Have I lost my work?You haven't lost your work. It just takes about 15 minutes sometimes, for the status to update.
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8Can I enter all my grades using a spreadsheet?You can import all your grades from a spreadsheet into the Grade Roster page. Then, one would use the Grade Roster page itself to a) add a reason for non-passing grades, if any; and b) hit Save and Approve.3, 4
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