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Sr #Task / roleDescriptionResponsiblePre ContestIn ContestPost contestAccountableConsultedWhenDurationWhereHowStatusComments
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1Have a good internet enabled venueSince your contest would need live streaming of video hence a good bandwidth internet connection is good- it is recommended you keep dedicated bandwidth for the Contest officials etc.VPE / DCJ/ AD/ DIVDHave a dry run done with the hybrid set upCheck the connection before he contests startsClub ExcomDistrictNANAVenue & ZoomNA
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2Hybrid apparatus- A good mic connected to the zoom / meeting session. With a good cameraVPE / DCJ/ AD/ DivDNeed to invest on good apparatus & Zoom accountEnsure the equipments areworking fineDO a proper inventory and keep it / return itClub ExcomDistrict
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3Chief SAA + a TechMaster There should be a Chief SAA in the physical room; The Zoom Master or the TechMaster is virtual Chief SAA ; while the Chief SAA opens the meeting when checking on the room and meeting logistics CJ should be asking both ; example during TTC when contestants need to be sent to different room or breakout room.CJBriefing both Chief SAA and TechMaster by CJCo ordinating with both throughout Felicitating the role playersVPE/ DCJ/ AD/ DivDDistrictNADuring contest
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4Timers in the contestsHave 2 timers offline and 2 timers online too for TTC at least; Both timer cards and timer backgrounds should be available for use respectivelyCJHave to have multiple timers in both mode offline and OnlineCC should confirm that the conetstant can see either or both primary Timer (s)Felicitating the role playersVPE/ DCJ/ AD/ DivDDistrictNADuring contestVenue & ZoomTimers card and timer VBG
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5Judges in contestsMinimum number of Judges should be available across both mediumsCJEnsure enough Judges are there Online; in case some judges lose connections speciallyEnsure enough Judges are there Online; in case some judges lose connections speciallyVPE/ DCJ/ AD/ DivDDistrictDuring contestNAboth mediums
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6Tally counters We need to have Tally counters in both mediums; we should also arrange for a Breakout room online for Tally counters in virtual and physical set up to confer and tally votes; CJEnsure that both platforms are connected with each other- may be ina whatsApp group; each Tally counter duo should have a separate connect/ WA group craeted with their assigned VJAvailable in both mediumsFelicitating the role playersVPE/ DCJ/ AD/ DivDDistrictDuring contestNAboth mediums
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7Zoom meeting enabled devicesWe would need multilple macines zoom enabled in the physical set up- 1 where the Contestants are contesting; another meeting view where Ballot counters can connect during Tallying ; Zoom enabling in the room where other Table Topic contestants are takenVPE / DCJ/ AD/ DIVDAvailable
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8Contests dry runs Suggested that we do 2 dry runs of a contest; where we do various disruptions and see how we manage the situations - CJ and CC should ensure this is done CJThis is done pre contest onlyNANAVPE/ DCJ/ AD/ DivDDistrictbefore the contestas per the drill scenariosboth mediums
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9Contestants briefingDuring briefing both aspects of physical and online guidelines should be shared by CC; We can also ascertain the contestant wise medium prefernce to be better prepared; along with the speaking orderCJThis is done pre contest onlyNANAVPE/ DCJ/ AD/ DivDDistrictbefore the contest
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