ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
Agency AbbrevAgency NameTitleDescriptionFile FormatOnline PublicationLocation or URLDisclosureOriginal Data OwnerData MaintainerDate ReleasedFrequency of Update
2
Agency abbreviationName of agency (spelled out)Title of the information (record/document)Description of the informationCSV, XLS, SHP, KML, TXT, PDF, DOC, Standard (hard copy) etc.Posted in the website (Yes/No)Location of published information or URL for direct downloadWhether the information is either of the following:
- public: info can be disclosed for public consumption regardless of identity
- exception: info is under the Exceptions List
- internal: info only for agency consumption
- with fee: info can be disclosed but with corresponding charges based on the agency's mandate/policies/business model
- limited: info, upon verification of the requesting party's identity, can only be disclosed to specific person/s and/or entity/ies		Agency or office who originally owns/create the informationUnit responsible in storing the information (can be the same as the Data Owner)The date when the information was initially released (YYYY-MM-DD) or year onlyDaily, Annually, Biannually, Quarterly, Monthly (optional)
3
CvSUCavite State University201 Files of CvSU EmployeesFiles of Permanent, temporary, contractual, job-order, Outsource, and Consultants of CvSU containing appointments, training attended, performance evaluation, etc. Hard copyNoFile folderLimitedCvSUCvSU-Human Recource Development OfficevariousAs the need arises
4
CvSUCavite State UniversityAcademic CalendarSchedule of all of the events that occur in the current academic yearJPGYEShttps://cvsu.edu.ph/university-calendar/InternalCvSUCvSU-OVPAA/ RegistrarvariousAnnually
5
CvSUCavite State UniversityAccounting and Budget FormsDuly accomplished accountable forms as proof of payment of salaries to all CvSU personnel, purchase and other claimsDOCNoData FolderInternalCvSUCvSU-Accounting Office/Budget officevariousAs the need arises
6
CvSUCavite State UniversityAdministrative CasesAdministrative cases involving CvSU personnelPDFNoFile folderLimitedCvSUCvSU-OP / Fact-finding CommitteevariousAs the need arises
7
CvSUCavite State UniversityAgenda, Minutes of Board Actions, Committee, Staff MeetingsDetailed discussion of what transpired in various meetingsDOCNoFile folderInternalCvSUCvSU - OBSvariousAs the need arises
8
CvSUCavite State UniversityAgreementsVarious agreements with different international partner institutions DOCNoFile folderLimitedCvSUCvSU - ILCLOvariousAs the need arises
9
CvSUCavite State UniversityAnnual ReportReport of Targets and Accomplishments of CvSU including branch campusesDOCYesFilePublicCvSUCvSU - Records OfficevariousAnnually
10
CvSUCavite State UniversityAudit Observation MemorandumAudit findings issued by COA to CvSUPDFNoData FolderInternalCvSUCvSU-OP/Financial Management Services/ concerned units variousAnnually
11
CvSUCavite State UniversityBidding DocumentsRequirements before purchase of any items in governmentPDFYeshttps://cvsu.edu.ph/invitation-to-bid/PublicCvSUCvSU-Bids and Awards Committee / Supply and Property OfficevariousAs the need arises
12
CvSUCavite State UniversityCertificates Issued by the National Library of the PhilippinesCertificates of Copyright Registration and Deposit of Faculty and StaffHard copyNoITSOLimitedCvSUITSOvariousN/A
13
CvSUCavite State UniversityCertification of no pending Administrative CaseRequirements for securing office clearance, travels, loans, etc.DOCNoFile folderInternalCvSUCvSU-HRDOvariousAs the need arises
14
CvSUCavite State UniversityCollective Negotiation Agreement (CNA)Contract negotiated between Faculty Association as the negotiating unit and the CvSU on the terms and conditions of employment and its improvements that are not fixed by lawPDFYEShttps://cvsu.edu.ph/wp-content/uploads/2023/10/cvsu-signed_cna-2023.pdfPublicCvSUCvSU10/10/2023As the need arises
15
CvSUCavite State UniversityCommencement Exercises Program/ Invitation Includes the program of activities and the list of graduates by course of every college and campus Hard copyNoRegistrar's OfficePublicCvSURegistrar's OfficevariousSemestral
16
CvSUCavite State UniversityCommunication DocumentsIncludes the photocopies of approved/ disapproved letters of recommendation and request with respective attachments PDF/ Hard copyNoRecord's OfficeInternalCvSURecords Office variousN/A
17
DOFDepartment of FinanceConsolidated statement of financial operations of the Main and branch campusesInclude the consolidated actual statement of financial operations , consolidated projected statement of financial operations, consolidated actual cash operations, consolidated projected cash operations, etc. DOCNoFile folderLimitedCvSUCvSU-FMSOVariousAs the need arises
18
CvSUCavite State UniversityContractsFormal and legal binding entered by and between CvSU and concerned person or entitiesPDFNoFile folderLimitedCvSU/Binding PartiesCvSU-OP / OBS / BACVariousAs the need arises
19
CvSUCavite State UniversityCvSU Citizen's CharterIdentifies the offices in the CvSU rendering frontline services which includes the procedures on how to obtain a particular service; the person/s responsible for each step; the maximum time to conclude the process; the document/s to be presented by the customer, if necessary; the amount of fees, if necessary; and the procedure for filing complaints.
PDFYeshttps://cvsu.edu.ph/wp-content/uploads/2023/03/CITIZENS-CHARTER-2023-EDITION.pdfPublicCvSUCvSU - OVPPD2023Annually
20
CvSUCavite State UniversityCvSU Quality ManualIncludes Quality Manuals that describe the interrelation of the different processes and offices in the CvSU and contains general information, operational policies and procedures of the CvSU to fulfill its mandate, vision-mission and provides quality services (from admission to granting of degree)DOCNoRecords OfficeInternalCvSUCvSU - Records Office2019/9/17As the need arises
21
CvSUCavite State UniversityEquipment and Supplies Inventorylists of CvSU supplies and equipmentDOCNoFile folderInternalCvSUCvSU-Bids and Awards Committee / Supply and Property Office / Finance Management ServicesvariousAnnually
22
DOFDepartment of FinanceFinancial StatementsFinancial Statements which include Statement of Financial Position, Statement of Financial Performance, Statement of Cash Flows and Statement of EquityXLSon file/can be generated in e-NGAs systeme-NGAS systemLimitedCvSUCvSU-Financial Management Services variousAnnually
23
CvSUCavite State UniversityFinancial PlanAgency's financial state and forecasts.PDFYEShttps://cvsu.edu.ph/wp-content/uploads/2024/03/financial-plan-fy-2024.pdfPublicCvSUCvSU-Financial Management Services variousAnnually
24
CvSUCavite State UniversityFOI ManualPromulgates to prescribe guidelines and procedures to access information in the CvSU pursuant to EO No. 2, s. 2016.DOC/PDFYeshttps://cvsu.edu.ph/wp-content/uploads/2024/01/FREEDOM-OF-INFORMATION-MANUAL-2024.pdfPublicCvSUCvSU - Records Office2024/1/30As the need arises
25
CvSUCavite State UniversityISO 9001:2015 CertificateCertificate issued by the International standard for Quality Management SystemPDFYeshttps://cvsu.edu.ph/wp-content/uploads/2021/12/SCP000389Q-Cavite-State-University-2021-2024.pdfPublicCvSUCvSU-OVPPD2021/12/10As the need arises
26
CvSUCavite State UniversityLegal Comments/ OpinionsOpinions rendered on request for clarification on rulings and regulations PDFNoData FolderLimitedCvSUCvSU-OPvariousAs the need arises
27
CvSUCavite State UniversityLocal and Foreign Travel AuthoritiesIssued to all CvSU personnel who have requested to travel, both local and foreign, and official and personal in naturePDFNoFile folderPublicCvSUCvSU-Human Recource Development Office / OBS / Concerned UnitsvariousAs the need arises
28
CvSUCavite State UniversityMOAs/MOUs with other government and partner agenciesVarious agreements with different countries which include but educational collaboration, extension and research services, etc.DOCNoFile folderLimitedCvSUCvSU - ILCLOvariousAs the need arises
29
CvSUCavite State UniversityNotice of suspensions / disallowancesAudit findings issued by COA to CvSUPDFNoData FolderLimitedCvSUCvSU-OP/Financial Management Services/ concerned units variousAnnually
30
CvSUCavite State UniversityOffice Memoranda Orders issued to CvSU personnel in the performance of official functions as well as directives and policies within CvSU mandates PDFNoFile folderPublicCvSUCvSU-OPvariousAs the need arises
31
CvSUCavite State UniversityOperational PlanDocument that outlines the key area, target, stragegy and responsible unitPDFYEShttps://cvsu.edu.ph/wp-content/uploads/2024/04/CvSU-Operational-Plan-FY-2024.pdfPublicCvSUCvSU-OVPPD2023Annually
32
CvSUCavite State UniversityOrganizational ChartThe internal structure of the agencyPDFNoData FolderInternalCvSUCvSU-OPvariousAnnually, As the need arises
33
CvSUCavite State UniversityPhysical Exam ResultsResults of laboratory tests, x-ray, etc.Hard copyNoCvSU-Health Services UnitLimitedCvSUCvSU-Health Services UnitvariousAnnually
34
CvSUCavite State UniversityRegistrar's ManualDescribes the academic policies and grading system of the Univesity and grade requirements as well as the admission and retention policies to particular program. It also includes the requirements for graduation and qualification to Latin Honors.DOCNoRegistrar's OfficeInternalCvSURegistrar's Office2009/01/01As the need arises
35
CvSUCavite State UniversityReport on Check Issued and Cancelled (RCI), Disbursement, Regular and Petty Cash Advances, Accountable Forms, CollectionVarious reports required in cash managementDOCNoFile folderInternalCvSUCvSU-Cashier's Office/ Finance Management ServicesvariousMonthly/ Quarterly/ Annually
36
CvSUCavite State UniversityResearchesIncludes researches conducted by Students, Faculty and StaffHard copyYesUniversity LibraryLimitedCvSUUniversity LibraryvariousN/A
37
CvSUCavite State UniversityResults of fact-finding investigations investigations conducted by the fact-finding committee for administrative casesDOCNoFile folderLimitedCvSUCvSU-OP / Fact-finding CommitteevariousAs the need arises
38
CvSUCavite State UniversityStatement of Assets Liabilities and Networth Compilation of SALN submitted by all CvSU personnelPDFYEShttps://cvsu.edu.ph/wp-content/uploads/2023/05/Certificate-of-Compliance-%E2%80%93-SALN-Submission.pdfLimitedCvSUCvSU-HRDO2023/05/04Annually
39
CvSUCavite State UniversityStudent RecordInformation directly related to a student that is maintained by the UniversityHard copyNOData FolderLimitedCvSUCvSU-RegistrarvariousAs the need arises
40
41
Prepared by:
42
43
44
ANALYN A. MOJICA
45
FOI Receiving Officer (FRO)
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100