Student Information System Implementation Timeline
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Student Information System Implementation Timeline
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Quick Nav:Goto August 2016Goto January 2017Goto Summer 2017
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DateActivity TitleDescriptionTime & LocationMeeting Type
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Feb 1, 2016SIS Search InitiatedVarious focus groups met to generate a list of features and desired functionality. All district staff were invited to participate in any and/or all focus groups. All ideas generated were collected and later categorized for further feedback.
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Feb 26, 2016District Wide FeedbackAll district staff had an opportunity to provide additional feedback electronically if they were unable to make a focus group.
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Mar 7, 2016Evaulation Group MeetingThe District Wide Selection Committee met to review the results of the district survey and focus group meetings. Discussed how this information would be used to inform the next steps of the process.
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Mar 16, 2016Evaulation Group MeetingThe District Wide Selection Committee met to review further refine and establish next steps. It was determined to invite Illuminate Education and Infinite Campuss to come and give brief demonstrations of their products to our evauation committee.
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Apr 12, 2016SIS Vender PresentationInfinite Campus presented their product to the District Wide Selection Committee at Maria Carrillo High School
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Apr 14, 2016SIS Vender PresentationIlluminate Education presented their product to the District Wide Selection Committee at Maria Carrillo High School
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Apr 14, 2016Review of SIS Vender PresentationsAfter reviewing the products from Illuminate Education, and Infinite Campus, the District Wide Selection Committee determined to see the product from Aeries before proceeding.
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Apr 28, 2016SIS Vender PresentationAeries presented their product to the District Wide Selection Committee at Piner High School
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Apr 28, 2016Review of SIS Vender PresentationsAfter the Aeries presentation, the District Wide Selection Committee discussed our next steps. It was decided to invite all three venders to return for a more in-depth presentation in May.
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May 16, 2016All Staff SurveyA follow-up survey was done regarding SIS features. This information was available to the committee and will be used further during implementation.
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May 17, 2016In Depth Review: Illuminate Education and Infinite CampusDuring a daylong presentation, Illuminate Education and Infinite Campus presented to various focus groups their respective SIS products. (Aeries was not able to make a presentation.) At the conclusion of the presentations, the District Selection Committee discussed the pros and cons of each system. Ultimately recommending Illuminate Education’s DnA and iSi.
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May 17, 2016Review of SIS Vender PresentationsAt the conclusion of the day long vender presentations, the District Wide Selection Committee debated which, if either system, to move forward with. The committee overwelmingly selected Illuminate Education's product.
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May 25, 2016Board MeetingAt it's regular Board Meeting, the Board heard information related to next steps needed to move forward with Illuminate Education as the district's next SIS.
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Jun 22, 2016Board ApprovalBoard approval of Illuminate Education DnA and iSi contract
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Jun 16, 2016District IT Team, exploratory meetingThe District IT Team had its first meeting related to the implementation of Illuminate Education DnA and iSi.
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Jun 29, 2016District IT Team, first data migration meetingPhone conference with SRCS IT Team and Illuminate Education's migration team.
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Jun 30, 2016District Leadership Team, First MeetingDuring an implementation, Illuminate Education recomends districts have a Leadership Team. This is typically comprised of district leadership staff from the Superintendant down to district managers. The purpose of the team is to probvide high level leadership, support for the implementation, and policy support as needed. This was the first meeting of that team.
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Jul 19, 2016IT Data Team, DnA trainingFirst IT Data Team training. Including admin of DnA and iSi.
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Jul 20, 2016IT Data Team, DnA trainingTraining for data migration and analysis of data errors. This marks the beginning of data being migrated into Illuminate Education's systems.
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Jul 28, 2016District Leadership Team TrainingBasic training on the system. Additionally, decisions as to what staff will be seeing at the IAT training in August were made
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Jul 28, 2016District Leadership, Nuts and Bolts for IAT 2016At this portion of the meeting, logistics were nailed down related to IAT 2016
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Aug 1, 2016DnA Overview for all District AdministratorsIlluminate Education trainers presented to all district administrators an overview during district administrative training.
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Aug 11, 2016DnA LiveDnA is live for the district with intial data. Current year (2016/2017) and last year students and schedules. Additional testing data will be added as recieved. Student demographic and other data will be refined as the year progresses.
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August 11 and 12, 2016
IAT 2016Along with over 130 Google Apps trainings, district staff were offered 35 sessions on the use of Illuminate Education's DnA product. The interface for iSi is the same as for DnA. This is the first round of training district staff had on the use of Illuminate Education DnA and iSi.
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Aug 24, 2016Board UpdateAt it's regular Board Meeting, the Board heard an update related to the implementation of Illuminate Education as the district's next SIS.
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Aug 25, 2016DnA Testing ModulesFirst of several meetings related to getting SRCS specific data into DnA. Seperate collectors needed to be created for a variety of district administered tests. for example, High Frequency Words, DRA, DIBELS, Writing Benchmarks, and Math Benchmarks. Many additional meetings have occured around this topic and more to come.
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Aug 25, 2016IE Admin Mini BootcampIT Data Team members attend an Illuminate Education Admin Bootcamp for DnA. The first of many higher level trainings.
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Aug 30, 2016Exploring Scheduling in Illuminate Education for 2017-18A meeting to begin exploring the possibility of doing master scheduling in iSi.
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Sep 2, 2016Exploring Scheduling in Illuminate Education for 2017-18, Part 2The District Data Team met online with Illuminate Education's Data Managers to lay out what needed to be in place to schedule in Illuminate Education for 2017-18 school year. After the meeting and intial data work, it was determined that SRCS could not meet the vastly accelerated pace of data migration.
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Sep 9, 2016DnA/iSi Data Migration Planning MeetingThe beginning regular internal IT meeting for data migration. This meeting evolves into a weekly meeting to sunshine issues, problem solve large issues, etc.
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Sep 19, 2016iIlluminate Education Assessment DiscussionC & I K-6 discussion around DnA and assessments. Help guide in the roll out and use of DnA for elementary district assessments. Several more of these meetings occured.
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Oct 3, 2016Exploring Scheduling in Illuminate Education for 2017-18, Part 3Final determination date that SRCS will be following a traditional implementation timeline.
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Oct 5, 2016iSi Implementation meeting with Illuminate Education's Implementation ManagerIntial meeting for the standard iSi implementation process. This involved district IT staff and Illuminate Education's Implementation manager Kendall Bakas.
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Oct 13, 2016Data and Admin iSi Bootcamp strategy meetingIT Staff discusses who will be attending the required Data and Admin iSi Bootcamps, data migration, and needed tools.
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Oct 27, 2016iSi Implementation Committee Kick-off MeetingFirst meeting of the former SIS Selection Committee. This committee was invited to become the District Wide Implementation Committee. Subcommittees were suggested, and timelines offered.
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Nov 10, 2016District iSi Leadership Kick-off MeetingThis is the District Leadership meeting kicking off Illuminate Education iSi implementation. This meeting will be lead by Rick and Rand along with Illuminate Education staff. We will focus on what is necessary to have a successful implementation.
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Nov 10, 2016District iSi Leadership Kick-off Meeting, IT Specific MeetingContinueation of the meeting related to work the IT department will be doing.
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Nov 14, 2016iSi Implementation Webpage MeetingDiscussion on what the implementation will look like. Information to be contained. What will staff be looking for. What information the general public. This marks the beginning of the creation of the page.
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Nov 17, 2016iSi Data Phone MeetingPre Data Bootcamp meeting. Discuss what need to be in place prior to our IT team's attending the Bootcamp. Held online with Illuminate Education staff.
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Nov 29, 2016Data Bootcamp 1IT Data Team to Illuminate Education's headquarters in Irvine for a two day Data Bootcamp.
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Dec 13, 2016Data Bootcamp 2IT Data Team to Illuminate Education's headquarters in Irvine the second two day Data Bootcamp.
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Dec 21, 2016IIlluminate Education Training ObservationData Director attendes Berkeley Unified Illuminate Education training to observe process and build connections.
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Jan 25, 2017Elementary Report Card Standard MeetingFirst in a series of meetings to review past standards work and establish the new form and content for elementary report cards. The committee is targeted for 3 staff per grade level with every site represented.
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Feb 8, 2017District Implementation Committee/Sub-CommitteeThe first in a series of sub-committee meetings. This meeting will focus on process, needs, and setting schedules for remaining meetings. Sub-committees will assist in guiding the roll-out as it relates to their focus area. IT will have established structure in place and will be looking to the sub-committee to fill in the "gaps".
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Feb 14, 2017iSi System Admin BootcamnpIT Data Team to Illuminate Education's headquarters in Irvine for a four day System Admin Bootcamp.
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Feb 23, 2017Cohort Google HangoutThis is the first in the bi-weekly Google Hangouts with our cohort. This is to further the training of the System Admins as we continue the tranisition work.
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March/April of 2017Trainer of Trainers TrainingTraining over four days for various trainers of trainers. Details for this training will be determined by the iSi Implementation Committee and Sub Committees.
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Mar 28, 2017Trainer of Trainers, Day 1The first module is a detailed overview of Illuminate Education's systems. Remaining modules for Day 1 are Enrollment and Contacts.8:00-5:00
Staff Training Center
Trainings for Trainers
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Mar 29, 2017Trainer of Trainers, Day 2Modules covered will be Period Attendance with a secondary focus, Daily Attendance with an elementary focus, and Behavior8:00-5:00
Board Room
Trainings for Trainers
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Mar 30, 2017Trainer of Trainers, Day 3Modules covered will be Custom Report Basics, Health, and Transcripts and GPA for Secondary.8:00-5:00
Board Room
Trainings for Trainers
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April 7, 2017Custom Reports PracticeAn open session for interested subcommittee members to practice and get help on Custom Reports7:30-9:30
Board Room
Trainings for Trainers
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Apr 13, 2017Trainer of Trainers, Day 4Modules to be covered will be Advanced Custom Reports and Live Schedule Management. Due to technical difficultires, this day was rescheduled. 8:00-5:00
PHS RmJ211
Trainings for Trainers
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April 25, 2017Counselors MeetingCounselor Meeting (iSi Training System Overview)8:00-11:00
C&I 7-12 Conference
Counselor Meeting Training
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April 26, 2017ESOM Meeting-ISIiSi System Overview and Registering a New Student9-10:30
C&I Conference Rm
Training
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April 26, 2017Elementary Tech MeetingiSi System Overview and Registering a New Student11:00-12:30
C&I Conference
Training
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April 26, 2017Library Techs II Book Room Techs, IMTiSi System Overview Training2:00-3:30
C&I Conference Room
Training
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May 2, 2017Trainer of Trainers, Day 5ISI Traditional-Teacher Readiness with Gradebook, Secondary Standards Based-Teacher Readiness with Gradebook, Elementary Standards Based-Teacher Readiness with Gradeabook7:30-4:30
PHS Rm J211
Trainings for Trainers
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May 3, 2017Trainer of Trainers, Day 4Modules to be covered will be Advanced Custom Reports and Live Schedule Management.8:00-5:00
SAFE Conference Room
Trainings for Trainers
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May 9, 2017Health TechiSi System Overview Training and Introduction to Imputting Health Data7:30-12:30
C&I Conference Room
Training
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May 19, 2017Counselors MeetingCounselor Meeting with iSi Live Schedule Management and Note training1:00-3:00
C&I 7-12
Training
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Summer 2017Classroom Certificated TrainingsDue to the high number of classroom certificated training slots, a seperate document has been created. At the present time, these are proposed times as adjustments will be made. Use the link to the left to access these trainings. This link will only work for SRCS employeesTeacher Trainings
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April thru August, 2017
TrainingVarious training options for all staff. Topics established by Implementation Sub committees.Training
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Jul 27, 2017ESOMS, RegistrarsISI Enrollment, Contacts, SchedulingTraining
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Jul 28, 2017ESOMS, RegistrarsISI Enrollment, Contacts, SchedulingTraining
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Aug 1, 2017Go LiveThis is the day that Illuminate Education's iSi becomes the authoratative system for all student records
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Aug 15, 2017First Day of SchoolFirst day of school!
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