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Agency abbreviationAgency NameTitleDescriptionFile FormatAvailable online?Location or URLDisclosure TypeOriginal Info OwnerInfo Maintainerdate_released (or coverage)frequency_of_update
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Agency abbreviationName of agency (spelled out)Title of the information (record/document)Description of the informationCSV, XLS, SHP, KML, TXT, PDF, DOC, Standard (hard copy) etc.Posted in the website (Yes/No)Location of published information or URL for direct downloadWhether the information is either of the following:
- public: info can be disclosed for public consumption regardless of identity
- exception: info is under the Exceptions List
- internal: info only for agency consumption
- with fee: info can be disclosed but with corresponding charges based on the agency's mandate/policies/business model
- limited: info, upon verification of the requesting party's identity, can only be disclosed to specific person/s and/or entity/ies		Agency or office who originally owns/create the informationUnit responsible in storing the information (can be the same as the Data Owner)The date when the information was initially released (YYYY-MM-DD) or year onlyDaily, Annually, Biannually, Quarterly, Monthly (optional)
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 USTPUniversity of Science and Technology of Southern PhilippinesAgency’s Mandate, Vision, Mission and List of OfficialsUSTP’s Mandate and FunctionsJPEGYeshttps://www.ustp.edu.ph/about-ustp/vision-2030/Public USTPStratCom2017-
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 USTPUniversity of Science and Technology of Southern PhilippinesAgency’s Mandate, Vision, Mission and List of OfficialsNames of Officials, Position and Designation, and Contact InformationHTMLYeshttps://www.ustp.edu.ph/administration-directory/ustp-officials/Public USTPStratCom2024-
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 USTPUniversity of Science and Technology of Southern PhilippinesAnnual Financial ReportsFAR No. 1: SAAOBDB (Statement of Appropriations, Allotments, Obligations, Disbursements and Balances)PDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicFinancial Management ServicesFinancial Management Services2015-03-31Quarterly
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 USTPUniversity of Science and Technology of Southern PhilippinesAnnual Financial ReportsFAR No. 4: Summary Report on Disbursement / Monthly Report of DisbursementPDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicFinancial Management ServicesFinancial Management ServicesJanuary 2015Monthly
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 USTPUniversity of Science and Technology of Southern PhilippinesAnnual Financial ReportsBAR No. 1: Quarterly Physical Report of Operations/Physical PlanPDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicFinancial Management ServicesFinancial Management Services2015-03-31Quarterly
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 USTPUniversity of Science and Technology of Southern PhilippinesAnnual Financial ReportsFAR No. 5: Quarterly Report on Revenue and Other ReceiptsPDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicFinancial Management ServicesFinancial Management Services2015-03-31Quarterly
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 USTPUniversity of Science and Technology of Southern PhilippinesAnnual Financial ReportsFinancial PlanPDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicFinancial Management ServicesFinancial Management Services2015Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesDBM Approved Budget and Corresponding TargetsUniversity BudgetPDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicFinancial Management ServicesFinancial Management Services2015-12-29Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesDBM Approved Budget and Corresponding TargetsUniversity GAA Performance TargetsPDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicFinancial Management ServicesFinancial Management Services2016Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesAnnual procurement plan, name of Suppliers/Contractors/ConsultantsAPP 2017-2026PDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicProcurement SectionProcurement Section2017Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesQMS Certification by International Certifying Body (ICB)ISO 9001:2015 Certification / Attestation Certification from Certifying Body / Letter of postponement of audit (QMS Certification Requirement)PDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/Public USTPQuality Management System/Records and Archiving Unit2019-12-13Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesSystem of Ranking Delivery UnitsSystem of Ranking of Delivery Units 2018-2020PDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicOffice of the University System President - USTPRecords and Archiving Unit2018Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesAgency Review and Compliance Procedure of Statements and Financial DisclosuresSALN Review and Compliance Procedure / SALN Review and Compliance Committee / Policy on the Establishment and conduct of the Agency Review and Compliance of SALN / SALN Certification / SALN Submission / SALN Summary ReportPDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicHuman Resource Management OfficeHuman Resource Management Office2018Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesFreedom of Information (FOI)FOI Reports / FOI Client Customer Satisfaction Report / FOI Manual / FOI One-Page ManualPDF/XLS/PNG/JPEGYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicLegal ServicesLegal Services2018Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesPBB ScorecardsManagement Accountability Report Card / MFO Accountability Report Card / PBB ScorecardPDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicPlanning, Monitoring and Evaluation OfficePlanning, Monitoring and Evaluation Office2018Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesCertification of Undertaking of Early Procurement Activity (EPA)Certification of Undertaking of Early Procurement Activity (EPA) - 2022PDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicProcurementProcurement2022-
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 USTPUniversity of Science and Technology of Southern PhilippinesAnti Red Tape Authority (ARTA)Certificate of Compliance / Approved Anti Red Tape Authority (ARTA) CommitteePDFYeshttps://www.ustp.edu.ph/cdeo/transparency-seal/PublicLegal ServicesLegal Services2021Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesIssuances ISSUANCES: MEMORANDOM AND SPECIAL ORDER - PDFNoRAUInternalOffice of the University System President - Chancellor, Cagayan de Oro Campus
- Office of the Human Resource Management 		Records and Archiving Unit1995Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesDocumented Informations (ISO 9001:2015)Manual System Policy, System Control Procedure, Document Procedure Manual
Issuance 4		PDF e-copyNohttps://drive.google.com/drive/folders/1kffUJePx8OL7eo_SOwn7q9BHyR2yFUHm?usp=drive_link
InternalQuality Management SystemRecords and Archiving UnitMarch 17, 2025Maintained and updated
as required
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 USTPUniversity of Science and Technology of Southern PhilippinesConsolidated Masterlist of RecordsMasterlist of Records of all offices system-wideHard copy
PDF		NoRAUInternalUSTP system-wide offices Records and Archiving UnitMay 1, 2019Permanent
Updated
as needed
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 USTPUniversity of Science and Technology of Southern PhilippinesConsolidated Masterlist of External DocumentsMasterlist of External Documents of all offices system-wideHard copy
PDF		NoRAUInternalUSTP system-wide offices Records and Archiving UnitMay 1, 2020Permanent
Updated
as needed
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 USTPUniversity of Science and Technology of Southern PhilippinesExternal DocumentsDocuments originating outside the university that are required for the planning, operation, and control of processes within the Quality Management System (QMS).Hard copy
PDF		YesGovernment websitePublicNAPRecords and Archiving UnitMarch 23, 2009Maintained
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 USTPUniversity of Science and Technology of Southern PhilippinesBlue PrintsBlue prints of the DMPSC (LRC Bldg.), MUST and USTP buildingsHard copyNoRAUInternalIPFDORecords and Archiving UnitJuly 14, 1998Permanent
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 USTPUniversity of Science and Technology of Southern PhilippinesOPCROffice Performance Commitment Review of all offices system-wideHard copyNoPMT
HRMU		InternalDirectors of Delivery UnitsPerformance Management Team2024Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesIPCRIndividual Performance Commitment Review of all regular employees system-wideHard copyNoPMT
HRMU		Internal All USTP regular employees system-widePerformance Management Team2025Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesProposalsIt outlines the purpose, scope, and justification of the proposed activity, program, or project, and provides a clear explanation of how the objectives will be achieved.Hard copyNoResearch OfficeInternal ResearchersResearch Office2024Depend upon the project duration
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 USTPUniversity of Science and Technology of Southern PhilippinesRisk and Opportunity RegisterControlled document used to systematically identify, assess, monitor, and manage risks and opportunities that may affect the achievement of the organization’s objectives and the effectiveness of the Quality Management System (QMS).E-CopyNoRAUInternal All USTP offices system-wideQuality Management System/Records and Archiving Unit2022Quarterly
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 USTPUniversity of Science and Technology of Southern PhilippinesHazardous waste Management Plan
The plan is designed to ensure compliance with applicable environmental laws and regulations, including relevant DENR guidelines, and to protect human health, workplace safety, and the environment.Hard copyNoPolution Control SectionLimitedPolution Control SectionPolution Control Section2024Maintained and updated
as required
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 USTPUniversity of Science and Technology of Southern PhilippinesClientele Satisfaction Survey resulta systematic tool used to collect, measure, and analyze feedback from clients or service recipients to determine their level of satisfaction with the organization’s services, processes, and overall performance.E-CopyNoPMTPublicAll Offices system-widePerformance Management Team2025monthly
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 USTPUniversity of Science and Technology of Southern PhilippinesIssuancesIssued by the President of the University documenting the policies, function and activities of the universityHard copy
PDF		YesRAUInternalOffice of the University System President - USTPConcerned Offices/Records and Archiving Unit2020Permanent
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 USTPUniversity of Science and Technology of Southern PhilippinesOfficial Gazettesauthoritative university publication through which the university disseminates laws, executive issuances, rules and regulations, proclamations, appointments, and other official notices to the agency.Hard copy
PDF		YesUniversity websitePublicOffice of the University System President - USTPRecords and Archiving Unit/Strategic Communication
2023Permanent
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 USTPUniversity of Science and Technology of Southern PhilippinesTerminal Reportsformal, comprehensive document prepared at the completion or termination of a project, program, activity, or assignment, summarizing its objectives, implementation, outcomes, accomplishments, challenges, lessons learned, and final status.Hard copy
PDF		NoPMTInternalUSTPPerformance Management Team2020Annually
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 USTPUniversity of Science and Technology of Southern PhilippinesJob order contract with supporting documentsRefers to a written agreement between an organization and an individual or service provider engaged under a job order or contract of service arrangement, which defines the scope of work, duration, compensation, and terms and conditions of the engagement.Hard copy
PDF		NoHRMUInternalHuman Resource Management OfficeHuman Resource Management Office2019Quarterly
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 USTPUniversity of Science and Technology of Southern PhilippinesLeave Credit CardsOfficial personnel records used to record, monitor, and maintain an employee’s leave entitlements and usage, including vacation leave, sick leave, and other authorized leave types.Hard copy
NoHRMUInternalHuman Resource Management OfficeHuman Resource Management Office2017Monthly
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 USTPUniversity of Science and Technology of Southern PhilippinesPersonnel files
201 files		Official and confidential employment record of an employee that contains complete, accurate, and updated documents relating to the individual’s appointment, employment history, performance, compensation, and separation from the organization.Hard copy
NoHRMUInternalHuman Resource Management OfficeHuman Resource Management Office201615 years after settled
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 USTPUniversity of Science and Technology of Southern PhilippinesLogbooksofficial records maintained to chronologically document activities, events, transactions, observations, or operational data related to a specific process, equipment, personnel, or event.Hard copy
NoAll Offices system-wideInternalAll USTP Offices system-wideAll Offices system-wide20232 years after the dateof last entry
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 USTPUniversity of Science and Technology of Southern PhilippinesDeed of DonationsFormal, written legal document whereby a donor voluntarily transfers ownership of a property, asset, or funds to a donee without expectation of payment or compensation.Hard copy
NoSPMSInternalSupply and Property Management SectionSupply and Property Management Section/Records and Archiving Unit2024Permanent
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 USTPUniversity of Science and Technology of Southern PhilippinesCash file registersThe documents includes the disbursements, in bank register and receipts.Hard copy
NoFinance OfficeInternalFinancial Management ServicesFinancial Management Services2025Permanent
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 USTPUniversity of Science and Technology of Southern PhilippinesMemoranda of Agrrement/
Understanding		Formal written document that defines the mutual understanding, roles, responsibilities, and commitments between two or more parties. It outlines the scope of cooperation, objectives, terms and conditions, and expected outcomes of a collaborative activity or partnership. Hard copy
NoResearch Office, OVPALA, HRMU, RAUInternalConcerned Offices with in the USTP Research Office, OVPALA, HRMO, RAU2023Permanent
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 USTPUniversity of Science and Technology of Southern PhilippinesBoard Secretary CertificateAn official document issued and signed by the Corporate or Board Secretary certifying the accuracy and authenticity of resolutions, decisions, or actions approved by the Board of Directors or governing body during a duly convened meeting.Hard copy
NoOffice of the University Board SecretaryInternalOffice of the University Board SecretaryOffice of the University Board Secretary2020Permanent
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