ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
FY24 Budget Detail Instructions & Checklist
2
3
You MUST download this Google spreadsheet or make a copy in order to make changes. Below are detailed instructions for completion of your FY24 Budget Detail. For a full description of each tab and fiscal guidance, please reference your FY24 Fiscal Manual.
4
5
FY24 Budget Detail HHS Submission Checklist
6
Complete this checklist after each Collaborative Planning Meeting (CPM) and submit via HHS.
7
8
FY24 Budget Detail (i.e. this workbook)
9
Budget Accelerator Printout with Principal Signature
10
Collaborative Partnership Agreement
11
Collaborative Planning Meeting Notes
12
Mental Health Work Plan
13
14
15
Note: Your PM will reject your budget if any of the above documents are missing, or the information therein is incorrect (i.e. totals do not match across tabs or budget thresholds are not adhered to).
16
17
18
Instructions
19
Contact Information (tab 2)
Budget Summary (tab 3)
20
Complete the contact infomation (GREEN CELLS) for staff who can answer fiscal and programmatic questions related to this budget. If you work on a campus with shared budget/resources please list the contact information for each location.Edit the GREEN CELLS only. The ORANGE CELLS will autopopulate from the other tabs in this worksheet. Use the other tabs of this worksheet to provide your justification. If a budget line exceeds the budget threshold outlined in the OCS Fiscal & Operations Manual (Column H reads "Yes"), you must rebudget or seek a special exception from your Program Manager.

Once approved by your OCS Program Manager, this template must be uploaded into HHS as an attachment for final approval. Please check your fiscal manual for further guidance on all spending categories.
21
22
Salaried Positions (tab 4)
Hourly and Seasonal Employees - tab (5)
23
Edit the GREEN CELLS. List all salaried positions covered by OCS funds and listed in your OCS fiscal manual. This includes Community School Director (CSD). CSD salaries should range from $70,000 to $85,000. Make sure to list staff type (Administrative or School-Facing) in column B for all positions listed. Refer to the OCS Fiscal & Operations Manual for guidelines regarding administrative vs. school-facing staff. Note that administrative staff salaries are not to exceed 2% of the total budget.Edit the GREEN CELLS. List all hourly and seasonal positions covered by OCS funds and listed in your OCS fiscal manual. If you are unsure whether a position is covered, contact your program manager.
24
25
26
Operations & Support (tab 6)Contract Services (tab 7)
27
Use the tables below to itemize expenses in OTPS budget lines. Be sure to identify any budget items related to your Wellness Council in the "description/ justification" cell & to select recipeint type (column B) in all tables. See the OCS Fiscal & Operations Manual and the Budget Summary tab in this workbook for details regarding reporting requirements. Edit the GREEN CELLS.Edit the GREEN CELLS. For the Subcontractor table, make sure to select the community school component each subcontractor fulfills from the dropdown menu (column B). Make sure to select whether a subcontract agreement has been completed (column D) and a consultant agreement has been completed (column E, second table). Send a copy of your subcontract agreement to the OCSCBOSubcontractor@schools.nyc.gov inbox / cc your program manager.

Subcontractors are independent, not-for-profit entities retained to perform specific programmatic services. Consultants are individuals with specific skills, retained to perform limited program tasks or complete projects within the contract that connot be accomplished by regular staff. Vendors are businesses retained to provide non-programmatic services, such as cleaning supplies, software, security, accounting, etc. Be sure to identify any contract services related to your Wellness Council in the "Service Description" cell. See Fiscal Manual Contracted Services.
28
29
CSD Justification (tab 8)
Community School Work Plan (tab 9)
30
The Office of Community Schools recommends that CSD salaries range from $65,000 to $80,000. If the CSD salary falls outside of this range, the CBO must provide a justification below. Edit the GREEN CELLS.Use this work plan to capture the Community School programs and services that will be provided at your school during the 2023-2024 school year. This should be updated as programming changes throughout the year. Your OCS Program Manager will use this work plan to inform the budget approval process. Denote Community School core feature in column A. Be sure to identify any services/ programs related to your Wellness Council on this work plan. Edit the GREEN CELLS only.
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100