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Updated 04.01.2026
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Date
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Employee Name
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Position
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Manager
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Company
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REFER TO:TRAVEL POLICY
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Business TravelProfessional DevelopmentOffice SuppliesMISC
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Date of Expense
Business Purpose
DescriptionDepartment (select from drop down)Program (select from drop down - if applicable)6181100 Airfare6181200 Lodging6181300 Meals - Employee6181400 Car Service, Limousine, Train6181500 Parking, Tolls, Mileage (.725)6181600 Other -
Travel & Entertainment
(Please Describe)		6185200 Conferences & Training6185400 Licensing / Memberships6185900 Other - Employee Development6161000 Telephone - Employee6141000 General Office Supplies 6142000 Printing6143000 Postage6149000 Other - Office SuppliesOther
(Please describe)		Total
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INSTRUCTIONS:
Please be sure to attach/snip actual receipts (not Excel versions) to support any expenses you need reimbursed. Paste images into the respective "Receipts" tab.
Mileage rate .725 1/1/2026 - 12/31/2026 include Google Maps or Mapquest with miles to be reimbursed.
Route to your manager for approval. Your manager should route to AP with written approval for the amount to be reimbursed.
- For AGI or AU employees - Route to your manager for review/approval. Managers route approved forms to ap@aspen.edu
- For USU employees - Route to your manager for review/approval. Managers route approved forms ap@usuniversity.edu
- For Board Members - Route to the President of the University or AGI for review/approval.
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