ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
NPSE RFI CHECKLIST
2
School:
3
Claim Year:Issue/Concern
4
5
APPLICANT ELIGIBILITY REQUIREMENTS
6
Expenditures related to certain school safety and health expenses are reimbursable per the eligibility lists below.
7
NPSE Eligible Purchases Item/Service
8
NPSE Ineligible List Item/Service
9
NPSE Building Repair & Remediation (BR&R) Eligible Y10, Beginning 4/1/2022
10
NPSE Building Repair & Remediation (BR&R) Ineligibility List
11
12
APPLICATION FINDINGS- Missing/Insufficient - Generic Information
13
Institutional Data (Non-portal only)
14
 School information matches SEDREF data
15
 School was active during 2021-22 SY
16
17
Certification
18
 Identified Certifier is Authorized School Representative
19
 Completed all Certification Items by checking corresponding boxes
20
21
Pooling (delete if N/A)
22
 Schools are eligible to Pool and share Payee Information in SEDREF
23
 Each Pooling School submitted a NPSE Pooling Application
24
25
APPLICATION FINDINGS- Missing/Insufficient - Items/Services & Building Repair & Remediation (Section 3)
26
Proof of Purchase (Invoice)
27
 Submitted detailed invoices (Proposals/Quotes not accepted)
28
 All invoice information was filled in the appropriate application fields
29
 Invoice(s) are for eligible items and/ services
30
 No sales tax claim on any invoice(s)
31
 Correct Invoice Categories were completed
32
 The eligible item/service purchased by the school.
33
 The eligible item/service received by the school
34
 The eligible item/service aligning with timelines outlined in the guidance (Any contract or service agreement that does not end by the end of the purchase window is ineligible):
35
 Information on the invoice/proof of purchase conforms to the information logged in SEDREF:
36
 - School Name
37
 - Contact Name
38
 - Mailing Address
39
 - Delivery/Worksite Address
40
 - Invoice Amount
41
 - Invoice Number
42
 - Invoice Date
43
44
Proof of Payment: Canceled Check
45
 Submission is legible
46
 Submission of BOTH sides of a canceled check
47
 Payment to the vendor was made by the school
48
 The school used authorized school funds for payment
49
 The payment was received by the vendor
50
 The date and amount of the transaction aligns with the proof of purchase/invoice
51
52
Proof of Payment: Detailed Credit Card/Bank Statement or Electronic Transfer
53
 Includes the first page and any page listing the qualifying purchase
54
 Includes name of the school
55
 Includes transaction to be reimbursed (date, vendor name, and amount)
56
 Payment to the vendor was made by the school
57
 The school used authorized school funds for payment
58
 The payment was received by the vendor
59
 The date and amount of the transaction aligns with the proof of purchase/invoice
60
61
Proof of Payment: Personal Expense Reimbursement, School Employee
62
 Max one personal expense reimbursement
63
 Includes employee’s detailed bank/credit card statement
64
 Includes documentation showing the school reimbursed the employee
65
 Personal expense request is not for a security guard
66
67
APPLICATION FINDINGS- Missing/Insufficient - Security Personal (Section 4 & 5)
68
69
Proof of Purchase (Contracted Personnel)
70
 Submitted detailed invoices (Proposals/Quotes not accepted)
71
 All invoice information was filled in the appropriate application fields
72
 Invoice(s) are for eligible items and/ services
73
 The eligible item/service purchased by the school.
74
 The eligible item/service received by the school
75
 The eligible item/service aligning with timelines outlined in the guidance
76
 Information on the invoice/proof of purchase conforms to the information logged in SEDREF:
77
 - School Name
78
 - Contact Name
79
 - Mailing Address
80
 - Delivery/Worksite Address
81
 - Invoice Amount
82
 - Invoice Number
83
 - Invoice Date
84
 Workdays/hours that align with the educational school day (Ineligible hours include: Weekends, Overtime, Holiday, Sick Time, Snow days or anytime the school is not academically in session)
85
 The submitted hours begin 30min/.5hrs in advance of the school day and concludes 30min/.5hrs after the end of the school day
86
87
Proof of Payment: Canceled Check (Contracted Personnel)
88
 Submission is legible
89
 Submission of BOTH sides of a canceled check
90
 Payment to the vendor was made by the school
91
 The school used authorized school funds for payment
92
 The payment was received by the vendor
93
 The date and amount of the transaction aligns with the proof of purchase/invoice
94
95
Proof of Payment: Detailed Credit Card/Bank Statement or Electronic Transfer (Contracted Personnel)
96
 Includes name of the school
97
 Includes the first page and any page listing the qualifying purchase
98
 Includes transaction to be reimbursed (date, vendor name, and amount)
99
 Payment to the vendor was made by the school
100
 The school used authorized school funds for payment