| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z | AA | AB | AC | AD | AE | AF | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | Total Budget Amount | Note: to only sum the subtotal cells | 117,311.44 | 127,606.69 | 0.00 | 0.00 | Mid-term report (Please report the funds received and spending in the currency of your fund.) | Final report (Please report the funds received and spending in the currency of your fund.) | ||||||||||||||||||||||||
2 | Program or Strategy number | Program or strategy | Expense category | Expense Item number | Expense item | Description (of how this value is calculated or any other descriptions that are useful) | Unit | Unit Cost | Number of Units (Quantity) | Currency [ select local currency] | Total Cost in Local currency | Total Cost in US dollars | Amount received in Local Currency | Amount received in US dollars | Expense to date in Local currency | Expense to date in US Dollars | Difference in Local Currency | Difference in US Dollars | Explanation of variance and other comments | Final expense in Local Currency | Final expense in US dollars | Difference in Local Currency | Difference in US Dollars | Explanation of variance and other comments | ||||||||
3 | Place an item number as reference | Please state below the activity / strategy or program title that includes the different costs / expenses The activity / startegy or program should align with the program proposal in the application form | Please choose one of the following categories. Please refer to the Guide (first tab/ Sheet) for definitions of each category and associated items. If there is anything that does not fit your proposal, please state other and describe this expense in detail. | Place an Expense item number as reference | Please select an expense item from the reference. If there is an expense item that does not fit into the following list, please describe the item. | Describe any details regarding this expense and how it is calculated. If you are referring to staff costs please explain each role and responsibility and how their costs are calculating. For instance full-time, part-time based on national salary scales or hourly costs. Please state if you are using any market rate references. | Please state the unit value, for instance a time unit (days, months), number of people, number of materials, etc. | If possible please state the cost of each Unit | State the number of units or requested quantity | Please indicate the currency that aligns with the proposal currency (local currency where the proposal will be developed) | The calculations are generated automatically by multiplying columns H & I In case the formula is missing, Please state the total amount, by multipliying Unit Cots by Number of Units. - Column H & Column I) | Please convert the total costs istated in column K per local currency to the US Dollars currency using OANDA Rate in this link https://www.oanda.com/currency-converter/en/?from=EUR&to=USD&amount=1 and state the conversion date here: In case the local currency is US Dollars, plase copy paste column K in Column L | Please report here the received funds | Please convert the total received amount stated in column M per local currency to the US Dollars currency using OANDA Rate in this link https://www.oanda.com/currency-converter/en/?from=EUR&to=USD&amount=1 and state the conversion date here: | Please report here the expense to date for the Mid term report | Please convert column O per local currency to the US Dollars currency using OANDA Rate in this link https://www.oanda.com/currency-converter/en/?from=EUR&to=USD&amount=1 and state the conversion date here: | The cell calculation is automatically generated. In case not please make sure to do deduct Expense to date from the amount received | The cell calculation is automatically generated. In case not please make sure to do deduct Expense to date from the amount received | Describe any details regarding this expense difference / variance | Please report here the final expense for the final report | Please convert column T per local currency to the US Dollars currency using OANDA Rate in this link https://www.oanda.com/currency-converter/en/?from=EUR&to=USD&amount=1 and state the conversion date here: | The cell calculation is automatically generated. In case not please make sure deduct Final Expense in local currency from the amount received in column M | The cell calculation is automatically generated. In case not please make sure to do deduct Final Expense in USD from the amount received in column N | Describe any details regarding this expense difference / variance | ||||||||
4 | General | Staff | 1 | Project coordinator (lead) | salary | Months | 1580.2452 | 12 | EUR | 18,962.94 | 20627.13023 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
5 | GLAM and Partnerships | Staff | 2 | Program-specific Staff | salary | Months | 1473.5952 | 12 | EUR | 17,683.14 | 19235.01498 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
6 | General | Personnel related expenses | 3 | Benefits and social costs | Personnel related expenses | Months | 1321.6834 | 12 | EUR | 15,860.20 | 17252.09202 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
7 | General | Personnel related expenses | 4 | Personnel related taxes | Personnel related expenses | Months | 742.7592 | 12 | EUR | 8,913.11 | 9695.324969 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
8 | General | Personnel related expenses | 5 | Insurance | Personnel related expenses | Insurance policy | 540 | 1 | EUR | 540.00 | 587.3904 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
9 | Sub Total | 61,959.40 | 0.00 | 0.00 | 0.00 | 0.00 | ||||||||||||||||||||||||||
10 | General | Services | 6 | Bank fees | Bank fees | fees | 1 | 100 | EUR | 100.00 | 108.776 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
11 | General | Services | 7 | Accountant | External service to keep financials duties and paperwork in order. Monthly payment for services | months | 135.17 | 12 | EUR | 1,622.04 | 1764.39023 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
12 | General | Administrative | 8 | Contingency fees | Contingency fees | 700 | 1 | EUR | 700.00 | 761.432 | 0.00 | 0.00 | 0.00 | 0.00 | ||||||||||||||||||
13 | General | Services | 9 | Legal fees | legal fees | fees | 500 | 1 | EUR | 500.00 | 543.88 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
14 | General | In kind services or goods | 10 | Marketing | Marketing | 2000 | 1 | EUR | 2,000.00 | 2175.52 | 0.00 | 0.00 | 0.00 | 0.00 | ||||||||||||||||||
15 | Sub Total | 4,922.04 | 0.00 | 0.00 | 0.00 | 0.00 | ||||||||||||||||||||||||||
16 | General | services | 11 | Web hosting and domains | Web hosting and domains | 300 | 1 | EUR | 300.00 | 326.328 | 0.00 | 0.00 | 0.00 | 0.00 | ||||||||||||||||||
17 | General | services | 12 | Software and Digital platform costos (eg zoom) | Software and Digital platform costos (eg zoom) | software license | 200 | 1 | EUR | 200.00 | 217.552 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
18 | General | services | 13 | Internet/ Data Access | Including mobile data, internet, etc (as required for remote work) | 300 | 1 | EUR | 300.00 | 326.328 | 0.00 | 0.00 | 0.00 | 0.00 | ||||||||||||||||||
19 | 800.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||||||||||||
20 | Outreach and attracting new contributors | other | 14 | Awards and prizes | Prizes for winning photos of Wiki Loves Competitions | Awards and prizes | 1000 | 2 | EUR | 2,000.00 | 2175.52 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
21 | Outreach and attracting new contributors | services | 15 | Exposition | Printing costs, Additional equipment, Set up and breakdown, Travel costs | event | 4000 | 1 | EUR | 4,000.00 | 4351.04 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
22 | Outreach program and Capacitation and Community Building | services | 16 | Wikicon Portugal 2024 | local travel, venue rental, equipment, catering, and accomodation for staff and volunteers | event | 7,000€ | 1 | EUR | 7,000.00 | 7614.32 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
23 | Outreach program and Capacitation and Community Building | services | 17 | WikiData Days | local travel, venue rental, equipment, catering, and accomodation for staff and volunteers | event | 15000 | 1 | EUR | 15,000.00 | 16316.4 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
24 | Outreach program and Capacitation and Community Building | services | 18 | Porto Meeting | local travel, venue rental, equipment, catering, and accomodation for staff and volunteers | event | 10000 | 1 | EUR | 10,000.00 | 10877.6 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
25 | Outreach program and Capacitation and Community Building | services | 19 | Festa do Software Livre | local travel, venue rental, equipment, catering, and accomodation for staff and volunteers | event | 1500 | 1 | EUR | 1,500.00 | 1631.64 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
26 | Capacitation and Community Building | services | 20 | Aniversário da Associação | "Gasoline and toll fees; or public transport tickets; for volunteers and staff providing training to partners" | event | 100 | 1 | EUR | 100.00 | 108.776 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
27 | Capacitation and Community Building | services | 21 | 100 Aniversário da Wikidata | local travel, equipment, Gasoline and toll fees; or public transport tickets; for volunteers and staff | event | 500 | 1 | EUR | 500.00 | 543.88 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
28 | Sub Total | 40,100.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||||||||||||||||||||||||||
29 | Outreach program | Services | 22 | Dominio Publico | Gasoline and toll fees; or public transport tickets; for volunteers and staff providing training to partners | event | 130 | 1 | EUR | 130.00 | 141.4088 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
30 | Capacitation and Community Building Outreach program | Services | 23 | Encontros Wikimedia | Gasoline and toll fees; or public transport tickets; for volunteers and staff providing training to partners | event | 1000 | 1 | EUR | 1,000.00 | 1087.76 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
31 | Outreach program, GLAM | Services | 24 | Wiki Loves Música Portuguesa | travel costs, food, and accomodation for staff and volunteers | training sessions Workshops | 1000 | 1 | EUR | 1,000.00 | 1087.76 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
32 | Capacitation and Community Building | Services | 25 | Hackathons | Gasoline and toll fees; or public transport tickets; for volunteers and staff providing training to partners | event | 400€ | 1 | EUR | 400.00 | 435.104 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
33 | Capacitation and Community Building | Services | 26 | Deslocações para eventos internacionais | travel costs, food, and accomodation for staff and volunteers | event | 5000 | 1 | EUR | 5,000.00 | 5438.8 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
34 | Capacitation and Community Building | Services | 27 | Despesas de deslocação interna | travel costs, food, and accomodation for staff and volunteers | event | 2000 | 1 | EUR | 2,000.00 | 2175.52 | 0.00 | 0.00 | 0.00 | 0.00 | |||||||||||||||||
35 | Sub Total | 9,530.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||||||||||||||||||||||||||
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