Stakeholder_Analysis_Template.xlsx

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6	Try ProofHub for free
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8	Stakeholder Analysis Template
9	Identify your project stakeholders, assess how much power and interest each one holds, and plan how to engage them. This workbook includes a completed example, a blank template, and a priority grid that summarizes results automatically.
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11	What's Inside
12	#	Sheet	What It Contains	Go To
13	1	Example	A completed register for a customer portal redesign project with nine stakeholders.	Open Example →
14	2	Template	A blank register with dropdowns and automatic priority and gap calculations.	Open Template →
15	3	Priority Grid	A power/interest grid and counts of stakeholders per quadrant.	Open Priority Grid →
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17	How to Use This Template
18	#	Step	Details
19	1	List every stakeholder	Include internal teams, external parties, and groups affected indirectly by the project.
20	2	Capture expectations and concerns	Record what each stakeholder needs from the project and what worries them.
21	3	Rate power and interest	Select High or Low for each. The priority quadrant calculates automatically.
22	4	Set current and desired engagement	Select a level from Unaware to Leading. The gap shows how far engagement must move.
23	5	Plan actions and assign owners	Define the engagement action, communication method, frequency, and owner.
24	6	Review at every milestone	Update ratings and status after major changes in scope, budget, or leadership.
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26	Rating Guide
27	Field		Options	Meaning
28	Power		High, Low	High: can approve, fund, or block project decisions. Low: limited ability to influence decisions.
29	Interest		High, Low	High: strongly affected by or invested in the outcome. Low: little day-to-day concern.
30	Current / Desired Engagement		Unaware, Resistant, Neutral, Supportive, Leading	Unaware: does not know about the project. Resistant: opposes it. Neutral: aware but passive. Supportive: backs it. Leading: actively champions it.
31	Status		On track, Needs attention, At risk	On track: engagement is progressing. Needs attention: concerns need follow-up. At risk: serious concern needs immediate action.
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33	Engagement Strategy by Quadrant
34	Quadrant		Power / Interest	Recommended Approach
35	Manage Closely		High power / High interest	Involve in decisions, communicate often, and resolve concerns early.
36	Keep Satisfied		High power / Low interest	Send concise updates at key milestones and seek input before major decisions.
37	Keep Informed		Low power / High interest	Share regular updates and invite feedback. These stakeholders are strong advocates and testers.
38	Monitor		Low power / Low interest	Track with minimal effort and use general communications.
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40	Cell Color Legend
41		Input, dropdown, or navigation cell
42		High priority or at risk
43		Needs attention or keep satisfied
44		On track or lower priority
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46	Manage Stakeholder Engagement in ProofHub
47	Ready to turn your stakeholder analysis into action? Track stakeholder tasks, communication schedules, approvals, and project progress in one place with ProofHub — Try ProofHub for free →
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