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2025-2026 Agenda Planning Calendar
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2025-2026 BOE Meeting Dates
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2025-2026 BOE Meeting Dates (Detailed Rationale)
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TimelineMonitor ENDS (Staff)Monitor ELs (Staff)Monitor GPs (BOE)Monitor BSRs (BOE-Superintendent)Superintendent ReportsBoard DevelopmentOther BusinessConsent Agenda AdditionsExecutive SessionLinkage Schedule outside of BOE MeetingsAdvocacySpotlight (Staff/Buildings/Programs/Partners)Statute RequirementsCyclical /Other ConsiderationsQuestions
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JUL
16 Short Business Meeting and Retreat 17
- Ballot Measure work, as applicable
- Strategic Plan Update (See note in Column O)
- Superintendent School Year Goals/Initiatives/KPIs for 2025-2026 moved to 8/21
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- Finalization of 2025-2026 BOE Goal Implementation Plan (BOE Pres) 7/17 Goals Workshop Related to PG Monitoring (Revisit BOE goals as planned in Feb 2026)
- Retreat 7/16
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- BOE Liaison Assignments incl. MR/MREs, SI Evaluation, BOE Goals, Committees/sub-committees, Adopted schools, Linkages, Spotlights, Norms, communications/feedback loop purpose, governing style, (MRE follow through - see 9/21/2023 meeting) (all Pre-GP 1, 2,3, 7 discussion) (BOE Pres) -- Will impact planning/implementation/debrief agenda items for upcoming year (not yet included in calendar) moved to 8/7
- Designation of CASB Voting Delegate for the 2025-2026 Delegate Assembly (BOE VP) moved to August
- 2025-2026 DAC Priorities (BOE Pres) 7/17 moved to June 2025
-2025-2026 Finance Committee Priorities (BOE VP/Treas) 7/17 moved to August
- Required Board action for November election moved to 6/18/25None.TBDTBD- Strategic Plan updates should be included in Ends and EL MRs + Dashboard - As we continue through the first 6yr round of 2yr staggered SBE standards review, we should anticipate more curriculum update presentations - BOE Committee membership approval TRY for August in future years - Hopeful to have FC Charge approval at same time as DAC Charge approval for future years - Scheduling legislator visits requires longer lead-time to make sure they can attend - Preparating leave behinds
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AUG
7
21
- EL-6 --Financial Planning and Budgeting (CFO) 8/7



Approved MR/MRE
- EL-6 MR / MRE (Aug 21 2025)
- GP-1 -- Purpose of the Board (BOE VP) 8/7
- GP-2 -- Board Job Description (BOE VP) 8/7
- GP-3 – Governing Style (BOE VP) 8/7
- GP-7 – Board Business Principles, Norms, and Operations (BOE VP) 8/7

Approved MR/MRE
- GP-1 MR / MRE (Aug 21 2025)
- GP-2 MR / MRE (Aug 21 2025)
- GP-3 MR / MRE (Aug 21 2025)
- GP-7 MR / MRE (Aug 21 2025)


- Policy AF Update (Review process and Implementation) 8/7 removed - to be included in regular admin policy updates
- Ballot Measure work, as applicable 8/7 and/or 8/21
- Superintendent School Year Goals/Initiatives/KPIs for 2025-2026 8/21 moved from July - Facilities Master Planning Recommendation 8/21
-Review CASB Delegate Assembly Resolutions/ Legislative Agenda (CASB Liaison) 8/7 -
-SSD Legislative Agenda Update (CASB Liaison) 8/7; Approval 8/21 Approved 2024-25 SY
- Simplify Language training with Lee Shainis 8/7
- BOE Goals Discussion SY 2025-26: timed with SI Goals Presentation (30 mins) 8/21 (for BOE approval 9/2)
- Preview onboarding handbook 8/21 moved to 9/4 - SY 2024-25 Staff Linkage Debrief 8/7 - SY 2024-25 Community Linkage Debrief 8/21
- Unaudited 2024-2025 BOE Q4 Budget Report (BOE Treas) 8/21
- Legislator visit (House, Senate, SBE, Congress) (CASB Liaison) 8/21 moved to late Sept/Oct
- Finance Committee Membership Approval (CFO) 8/21 moved to Oct, same meeting as DAC
- DAC Membership Approval (CTO^2) 8/21 moved to Oct
- District Advisory Personnel Performance Evaluation Council (formerly 1338 Council) Membership Approval and Update (CTO) 8/21 member approval to Oct (same mtg as DAC, FC)
- BOE Mandatory Training (BOE VP) 8/7
- 2025-2026 Finance Committee Priorities (BOE VP/Treas) moved from July
- BOE Liaison Assignments incl. MR/MREs, SI Evaluation, BOE Goals, Committees/sub-committees, Adopted schools, Linkages, Assignments (BOE Pres) -- Will impact planning/implementation/debrief agenda items for upcoming year (not yet included in calendar) - Designation of CASB Voting Delegate for the 2025-2026 Delegate Assembly (BOE VP) moved from July
- Required Board action for November election, if neededNone.General Assembly Rep/Sen/SBE/Congress Visit (CASB Liaison) - 8/21 or SepGeneral Assembly Rep/Sen/SBE/Congress Visit (CASB Liaison) - 8/21 or SepBOE Election Petition submission (Odd Years); Ballot Measure Call the Question if applicable https://casb.org/member-legal-resources/elections/candidate-elections/candidate-petition-process-timeline - SAT, PSAT, CMAS released from embargo on 8/21 - Board Director access to District-required annual training linkWhat is the timing for Student Voice events this year? Is the linkage topic suitable for having combined teacher/student linkage? Add event debriefs to agenda planning calendar after answering above question.
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SEP
4
18
- EL-3 -- Treatment of Students, Families, and Community(TBD) 9/4

Approved MR/MRE
- EL-3 MR / MRE (Approval Date)

- Preliminary State Assessment Report (School Accreditation Status, Performance Framework, standardaized testing results) incl. 2025 IDEA AU Determination IDEA AU Determiniation info not shared (Pre UIP info – Academic/SEL) (CTO^2) 9/4 -- 45 min
- -School Opening Update (Continued) (SI) 9/4
- Admin. Policy Update (Implications of 2024 Legislative Session)(Asst to SI/BOE) 9/4
- Ballot Measure work, as applicable 9/4 and/or 9/18
- - SI Goals/Initiatives/KPIs (SI) 9/4 moved to 8/21
- Facilities Master Plan Update 9/4
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-CASB Regional Meeting Debrief and Delegate Assembly Debrief (CASB Liaison) 9/18
- Jan Retreat Planning Share in BOE comments, not agenda planning (TBD) 9/18
- Board Books Orientation 9/18 (Alex)
- Preview onboarding handbook 9/4 moved from 8/21
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- Legislator visit (House, Senate, SBE, Congress) (CASB Liaison) moved from 8/21 to 9/18 -
- Present Superintendent Evaluation Process for SY 25-26 9/4 moved to 10/9
- Preliminary Information on Proposed Organization of Non-Licensed Support Staff 9/18
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- GP-6 SRSV 9/4TBDCASBTBD- 9/3 Performance Framework released from embargo - State Board of Ed?
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OCT
9*
23* * Adjusted for Yom Kippur
- Ends-1 -- Academics (CTO^2) 10/9
Approved MR/MRE
- Ends-1 MR / MRE (Approval Date)

- EL-1 -- General Executive Limitations (SI) 10/9

Approved MR/MRE
- EL-1 MR / MRE (Approval Date)
- BSR-1 -- Governance Superintendent Connection (BOE VP) 10/9
- BSR-2 -- Unity Of Control (BOE VP) 10/9
- BSR-3 – Accountability of the Superintendent (BOE VP) 10/9
- BSR-4 – Delegation to the Superintendent (BOE VP) 10/9
- BSR-5 – Monitoring Superintendent Perf (BOE VP) 10/9

Approved MR/MRE
- BSR-1 MR / MRE (Approval Date)
- BSR-2 MR / MRE (Approval Date)
- BSR-3 MR / MRE (Approval Date)
- BSR-4 MR / MRE (Approval Date)
- BSR-5 MR / MRE (Approval Date)
- District Unified Improvement Plan (CTO^2) 10/9 (CDE due date?)
- School Accreditation Status / DAC Feedback on District UIP (CTO^2) 10/9(CDE due date?)
- LMC Update (CTO/SCEA) 10/9
-Superintendent SY Goals/ Revised if applicable based on UIP Data 10/23
- Enrollment Update (CFO) 10/23
- Ballot Measure work, as applicable 10/9 and/or 10/23
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-Board Goal Implementation Check In (BOE Pres) 10/23
- Study session: The Student Experience and tudnet Outcomes (connected to Ends-1) 10/3
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- Present Superintendent Evaluation Process for SY 25-26 10/23 moved from 9/4
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- Finance Committee Membership Approval (CFO) 10/9 moved from 8/21 - DAC Membership Approval (CTO^2) 10/9 moved from 8/21 - District Advisory Personnel Performance Evaluation Council (formerly 1338 Council) Membership Approval 10/9 moved from 8/21 - GP-1 SRSV 10/9 - Revised BOE Calendar 10/9 - GP-5 FRFV 10/6 - GP-5 SRSV 10/23 - GP-2 FRFV 10/23 - B-Consolidated FRFV 10/23 - GP-12 FRFV 10/23TBDCASBCEA Update 10/9
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NOV
6
20 19
- EL-4 -- Treatment of Staff and Volunteers (CTO) 11/6


Approved MR/MRE
- EL-4 MR / MRE (Approval Date)
- Summit Leadership Academy Check In 11/6 Included in Superintendent Comments, SI Goals Check-In, Friday updates, etc.
- Proposed 2025-2026 Capital Projects (Fac/CFO) 11/6
-Approval of 2025-2026 Capital Projects (Fac/CFO) 11/20-
- Ballot Measure work, as applicable 11/6 and/or 11/20
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- Annual Board Assessment (GP-12) (BOE VP) 11/20
- Revisit/update Onboarding Process (Freshman BOE members) 11/6
- Jan Retreat Planning Update(TBD) 11/7
- Board Communication Protocol Annual Review 11/20 duplicate of 12/4
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- Finance Committee Annual Report (FC/CFO) 11/6
- BOE Background Check (BOE VP) 11/6
- LPI-360 Update Check In (TBD) 11/6
- Feb Community Linkage Planning
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- GP-2 SRSV 11/6 - B- Consolidated SRSV 11/6 - GP-12 SRSV 11/6TBDTBDTBDBOE Election Onboarding (Odd Years); 11/20 TSF Philathropy Awards and Celebrations Around the World (November); GP-3 and GP-7 Revisions per MRE from Aug 2025 (less urgent)
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DEC
2 - Special for Onboarding 4
11-13 CASB
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- EL-5 -- Financial Administration (CFO) 12/18

Approved MR / MRE
- EL-5 MR / MRE (Approval Date)
- GP-4 -- Board Officer Roles, Transitions, and Framework (BOE VP) 12/4
- GP-8 – Board Member Code of Conduct, Conflict of Interest, Financial Disclosure, Violation, and Vacancies (BOE VP) 12/4
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Approved MR/MRE
- GP-4 MR / MRE (Approval Date)
- GP-8 MR / MRE (Approval Date)

- 1st Qtr Budget Update (CFO) 12/18
- Certify Mill Levy for following calendar year (CFO) 12/18
- Approval of Budget Process for 2024-25 Budget (CFO) 12/18
- Administrative/Superintendent Policy Update (SI/BOE Asst) 12/4
-Accreditation Status Update (SI/CTO^2) 12/18
-Ballot Measure work, as applicable 12/4 and/or 12/18
- CASB Annual Conference Planning (TBD) 12/4
- CASB Annual Conference (BOE) 12/11-13
- CASB Annual Conference (TBD) Reflection / Debrief (BOE) 12/18
- Board Communication Protocol Annual Review 12/4
-Student/Staff Linkage Update 12/4
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- Onboarding with New BOE 12/2




- Acceptance of Audit Report (CFO/Auditor) 12/18
- 1st Qtr BOE Discretionary 24/25 Budget Report (BOE Treas) 12/18
- Revisit BOE Committees and Liaisons, Background Check, and Mandatory Training 12/4
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TBDCASBTBDCertify Mill Levy and approve audit NLT Dec 31BOE Election Onboarding (Odd Years); - Bond/MLO Election Considerations if question is called and voter approved-- Formation of Oversight Committee + periodic update schedule agenda items - Request background checks fro all BOE Directors from Director of Safety and Security
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JAN
8 Retreat
15
29


- EL-9 -- Communications and Support to the Board (DC) 1/15
- EL-2 -- Emergency Superintendent Succession (SI) 1/15


Approved MR/MRE
- EL-9 MR / MRE (Approval Date)
- EL-2 MR / MRE (Approval Date)


- Superintendent SY Goals/Initiatives Update (SI) 1/15
- LMC Update (SCEA/CTO) 1/15
- 2nd Quarter Financial Report (CFO) 1/29
- Revised Budget (CFO) 1/29
- Funded Pupil Count Verification (CFO) 1/29
- Ballot Measure work, as applicable 1/8, 1/15 and/or 1/29
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- BOE Retreat (TBD) 1/8
- BOE Retreat Debrief/ July Retreat Planning (TBD) 1/15
- CASB Annual Conference (TBD) Reflection with Students 1/15
- Legislative Update (CASB Liaison) 1/15, 1/29
- Study Session: Implications of AI in Education 1/8
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- Superintendent Summative Eval (BOE Pres) 1/15 (BOE only); 1/29 (BOE and SI)
- BOE 2nd Qtr Discretionary Budget Report (BOE Treas) 1/29
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Superintendent Summative EvaluationTBDCASB- Board Appreciation Month - CEA Update 1/15 - (3) Elementary Schools 1/29Revised Budget, if necessary NLT Jan 31BOE Election Onboarding to include PG overview (Odd Years) - Karin Reynolds reserved in April 2025 -- needs exact date/time
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FEB
12
- Curriculum Mid Cycle Update (CTO^2) 2/12
- Administrative/Superintendent Policy Update (SI/BOE Asst) 2/12
- Ballot Measure work, as applicable 2/12
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- Legislative Update (CASB Liaison) 2/12
- BOE Goals Check-in (BOE Pres) 2/12
- Community Linkage/Voice (HOLD) 2/12
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Superintendent Summative Eval Debrief and Formative Eval Planning (TBD) 2/12
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TBDCASB - (3) Elementary Schools 2/12Future School Year Calendar Review
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MAR
5
19 31* *Adjusted for Passover
- EL-8 -- Staff Compensation and Benefits (CTO) 3/5
- EL-10 -- Safety, Security, and Social-Emotional Wellness (DSS/DSS) 3/5

Approved MR/MRE
EL-8 MR / MRE (Approval Date)
- EL-10 MR / MRE (Approval Date)

- Ballot Measure work, as applicable 3/5 and/or 3/19- -
- ALL Curriculum Adoption/Materials Requests (CTO^2) 3/31, 4/16
-- LMC Update (SCEA/CTO) 3/31
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- Legislative Update (CASB Liaison) 3/5, 3/19, 3/31
- June Retreat Planning Update (TBD) 3/5
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- BOE Discretionary Budget Priorities Discussion for Future Year Part I (BOE Treas) 3/20
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TBDCASB- Secondary Schools 3/5 - CEA Update 3/31
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APR
16
30 - Special
- Ends-2 – Personal (Grad Profile) (CTO^2) 3/31 or 4/16


Approved MR/MRE
- Ends-2 MR / MRE (Approval Date)
- ALL Curriculum Adoption/Materials Requests (CTO^2) 3/31, 4/16
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- Preliminary Future Year Budget (CFO) 4/16
- Student Fees Recommendation (CFO) 4/16
- Health Benefits Committee Recommendation (CFO) 4/16
- DAC/Consejos de Familias/Finance Committee Recommendations (CFO) 4/16-
- Ballot Measure work, as applicable 4/16
- Legislative Update (CASB Liaison) 4/16
- Proposed 2026-2027 Agenda Planning Calendar/BOE Meeting Dates Planning Update (BOE VP)-4/16
- Study Session: Graduate Profile (connrected to Ends 2) 3/31 or 4/16
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- Proposed DAC Charge to BOE 4/16
- Proposed Finance Committee Charge to BOE
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Negotiation Parameters 4/16TBDCASBWe know unanticipated things start piling up about Apr/May, e.g., testimony/advocacy efforts during legislative session, negotiations, budget, etc
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MAY
7
21
28 - Special
- Ends-3 – Economic (CTO^2) 5/21


Approved MR/MRE
- Ends-3 MR / MRE (Approval Date)

- GP-5 -- Investment in Governance (BOE VP) 5/7
- GP-6 -- Agenda Planning Calendar (BOE VP) 5/7
- GP-12 – Monitoring Governance Process and Board-Superintendent Relationship Policies, Board Assessment Processes, and Policy Adoption/ Revision/Rescission Processes (BOE VP) 5/7

Approved MR/MRE
- GP-5 MR / MRE (Approval Date)
- GP-6 MR / MRE (Approval Date)
- GP-12 MR / MRE (Approval Date)



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- Superintendent SY Goals/Initiatives Update (SI) 5/21
- Proposed Future Year Budget (CFO) 5/28
- Grant List Accredidation 5/21, Approval; 5/28
- 3rd Quarter Financial Report (CFO) 5/7
- Ballot Measure work, as applicable 5/7 and/or 5/21
- Strategic Plan Update 5/21
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Legislative Update (CASB Liaison) 5/7
-June Retrat Update (TBD) 5/21
- Proposed Future Year Agenda Planning Calendar/BOE Meeting Dates
- Community Linkage/Voice (HOLD)
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-BOE Discretionary Budget Priorities Discussion for Future Year Part II + 2026-2027 BOE Discretionary Budget Proposal (BOE Treas) 5/7
-3rd Quarter BOE Discretionary Budget Update (BOE Treas) 5/7
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Negotiation Check InFamily Community Voice 5/7 (Soccer Schedule?)CASBStaff Appreciation Month and Retiree Celebration 5/7Proposed budget NLT May 31BOE Committee Appreciation B-Fast (Plan???); Honoring Retirees; Climate Survey (TLCC; Even years)
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JUN
4
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25 - Special, if needed for Budget Approval
- EL-7 -- Asset Protection (CFO) 6/4

Approved MR/MRE
- EL-7 MR / MRE (Approval Date)
- GP-11 – Board Committees (BOE VP). 6/4



Approved MR/MRE
- GP-11 MR / MRE (Approval Date)





- Public forum on Future Year Budget (CFO) 6/4
-Administrative Policy Update (SI/BOE Asst) 6/4
-Ballot Measure work, as applicable 6/4 and/or 6/18
-Superintendent Formative Evaluation 6/4
-LMC Update (SCEA/CTO) 6/4
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- SSD Legislative Resolution Concept/Work and Legislative Wrap Up if applicable (CASB Liaison) 6/4
- CASB Resolution approval if applicable (CASB Liaison) 6/18
- Finalize or more planning of SSD Legislative Advocacy Platform + annual action items (CASB Liaison) 6/4, 6/18
- Develop 2026-2027 BOE Goals 6/4
- Finalize 2026-2027 BOE Goals and Develop BOE Goal Implementation Plan 6/18
- Update Onboarding Handbook 6/4
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- Superintendent Formative Eval (BOE Pres) 6/4 (BOE Only); 6/18 (BOE and SI)
- Debrief SI Evaluation Process After Eval Exec Session (refer to BSR-5 MRE for add'l content)
- SCEA and SSDLA Agreement Ratification
- Superintendent Contract Ratification
- Future Year Budget Adoption Resolution
- Cash Flow Loan Program Resolution
- Other Budget-related resolutions


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- Approval of 2026-27 DAC ChargeSuperintendent Formative EvaluationTBDCASBCEA Update 6/4Public Forum for Proposed Budget (10 days min public review); Adopted budget NLT June 30 otherwise 10% funding penaltyCASB Legislative Resolutions due by July 1 annually
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JULY
16 - Retreat
-Ballot Measure work, as applicable 7/16 - Superintendent School Year Goals/Initiatives/KPIs Update and Proposed Future Year Goals 7/16 - Finalization of 2026-2027 BOE Goal Implementation Plan (BOE Pres) 7/17
- July Retreat Debrief/Planning (TBD) 7/17 - Move to August
- Retreat 7/16
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Superintendent Formative Eval Debrief and Summative Eval Planning (TBD) 7/16-
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TBD What is the typical timeline for HKCS? - Bring in State and Federal legislators for summer visit
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Definitions Library and PG Document Templates-
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ResponsibleAcronyms:
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BOEBoard of Education
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LWebsterCASB LiaisonColorado Association of School Boards (CASB) Liaison who is a designated BOE member
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KDrakeCFOChief Financial Officer
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MTovarCTOChief Talent Officer
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LCotsapasCTO^2Chief Transformation Officer
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LCotsapasDACDistrict Accountability Committee
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TBAD&ACData and Assessment Coordinator
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KAndersonDCDirector of Communication
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BGilmoreDPSSDirector of Post-Secondary Success
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EClarkDSSDirector of Student Services
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LHuizarEDEquity Director
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KDrakeFCFinance Committee
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CRedhorsePresBOE President
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TByrdSISuperintendent
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BSmithSSMSafety and Security Manager
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CGuarinoTreasBOE Treasurer
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LWebsterVPBOE Vice President
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