VPduties_For_Web.xlsx

	A	B	C	D	E	F	G	H	I
1	VP Title	VP Chapters	VP E-Presence	VP Finance	VP Meetings	VP Member Services	VP Publications	Secretary	Assistant VP's (Non-Voting)

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3	Role Descriptions according to the Society Policies	Vice President Chapters shall support the creation and effective operations of Chapters, including liaising with groups of members considering forming new Chapters, reviewing the details of new applications and, as appropriate, bringing proposals to PC. The role includes liaising with Chapter chairs and committees to support their activities. The role also requires monitoring of Chapter operations, ensuring each Chapter membership maintains the required complement of Society members in good standing and that routine reports on continuing activities be made available to PC as specified by Society policy.	Vice President E-Presence shall liaise with other officers and members to ensure that Society activities that are transacted electronically are suitably designed to serve all stakeholders’ needs and that systems operate effectively. The VP E-Presence will oversee the construction and maintenance of web activities. Occasionally there might be a need for the Society to commission professional support and the VP will oversee this relationship.	Vice President Finance shall, in consultation with the Administrative Committee, prepare and present to the Council at its annual conference or early in the fourth quarter of the fiscal year, a proposed budget for the next fiscal year; shall be responsible for assessing the financial implications of proposed programs, activities, projects, policies, and office practices in light of the financial resources of the Society; shall forecast trends in revenue and cost; shall monitor the accounting and financial practices followed by the business office, the editorial offices, and the chapters of the Society; shall monitor all Society contracts and the operations of the business office; shall be authorized to cosign checks and withdrawal slips for the Society; shall assist the Vice Presidents in preparing the financial implications of their planned programs; and shall serve as an ex-officio member of the Administrative Committee.	Vice President Meetings shall be responsible for the planning and conduct of the meetings of the general membership of the Society organized on an international or a national basis; shall make recommendations to the Council regarding dates, sites, and general chairmen for such meetings; shall assess and make recommendations to the Council regarding policies and practices concerning meetings; shall review and update the best practices in a Manual For Meetings; and shall coordinate with the Vice President - Member & Chapter Activities with respect to meetings of chapters.	Vice President Member Services shall monitor, review services and bring forward new initiatives to ensure that the Society provides the most appropriate and highest quality of service to its members. This includes, but is not limited to, inclusion of the journal and other benefits within the membership fee, support for job seekers and SD job advertisers, and services for corporate members. This will also extend to issues relating to the recruitment and retention of individual and corporate members (including such aspects as participation by under-represented groups), scholarship management and cross fertilization with other societies. This role will also oversee the development of SIGs; SIGs are relatively informal groupings of members with minimal policy requirements which enhance the opportunity of members to interact with others with overlapping interests, this complements other aspects of member services.	Vice President Publications shall be responsible for all matters pertaining to the publication of the Society journal and to the content and presentation of the Society's web site; shall ensure that the Council's publications policies are reflected in the various journals, bulletins, web postings and other publications of the Society and of its Chapters; shall represent the Society in all contractual negotiations with editorial offices and printers; shall oversee the work of all Editors-in-Chief and the Society Webmaster; shall coordinate the activities of the Editors-in-Chief and Society Webmaster; shall arrange for the handling of distribution, promotion, advertising and subscriptions; and shall serve as an ex-officio member of the Publications Committee.	The Secretary shall keep a record of all proceedings, actions and meetings of the Society and of the Council, recording the votes and minutes; shall give due notice of all meetings of members and of the Council; shall have the general supervision of arrangements for meetings of the Council and for general business meetings of the Society; shall ensure that there is a current list of all individual members of the Society maintained at its business office; shall have custody of the Society's Articles of Organization, Bylaws, Policies of the Council and all amendments thereto; and shall keep such other records and perform such other duties normally assigned to an organization secretary as well as those specified in the Bylaws and Policies.	Assistant VP's shall provide assistance and support to present VPs, and to engage other Society members in the process of administering the Society to support succession by encouraging them to consider expressing interest in VP roles as they become vacant, and to provide experience in what they entail. Associate VP’s are not officers and cannot vote.
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5	Additional Info according to the Society Policies	The VP shall plan, administer and monitor the affairs of the Society in designated areas under the general supervision of the President; shall assist and counsel the President with respect to the discharge of presidential duties; and shall make reports and recommendations to the Council on matters pertaining to their assigned areas.	The VP shall plan, administer and monitor the affairs of the Society in designated areas under the general supervision of the President; shall assist and counsel the President with respect to the discharge of presidential duties; and shall make reports and recommendations to the Council on matters pertaining to their assigned areas.	The VP shall plan, administer and monitor the affairs of the Society in designated areas under the general supervision of the President; shall assist and counsel the President with respect to the discharge of presidential duties; and shall make reports and recommendations to the Council on matters pertaining to their assigned areas.	The VP shall plan, administer and monitor the affairs of the Society in designated areas under the general supervision of the President; shall assist and counsel the President with respect to the discharge of presidential duties; and shall make reports and recommendations to the Council on matters pertaining to their assigned areas.	The VP shall plan, administer and monitor the affairs of the Society in designated areas under the general supervision of the President; shall assist and counsel the President with respect to the discharge of presidential duties; and shall make reports and recommendations to the Council on matters pertaining to their assigned areas.	The VP shall plan, administer and monitor the affairs of the Society in designated areas under the general supervision of the President; shall assist and counsel the President with respect to the discharge of presidential duties; and shall make reports and recommendations to the Council on matters pertaining to their assigned areas.	the Secretary shall be a resident of the Commonwealth of Massachusetts unless a resident agent has been appointed by and is serving at the pleasure of the Council.
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7	Winter PC Mtg	update as necessary annual report presented at Summer PC meeting: participate in online Winter PC Meeting discussion and voting	update as necessary annual report presented at Summer PC meeting: participate in online Winter PC Meeting discussion and voting	prepare unaudited financial for fiscal year just past; update as necessary annual report presented at Summer PC meeting; participate in online Winter PC Meeting discussion and voting	update as necessary annual report presented at Summer PC meeting: participate in online Winter PC Meeting discussion and voting	update as necessary annual report presented at Summer PC meeting: participate in online Winter PC Meeting discussion and voting	update as necessary annual report presented at Summer PC meeting: participate in online Winter PC Meeting discussion and voting	update as necessary annual report presented at Summer PC meeting: participate in online Winter PC Meeting discussion and voting
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9	May	Solicit chapter reports in preparation for Summer PC Meeeting
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11	Summer			Manage audit from CPA and supervise as necessary changes in end of year report from previous year; make sure budget is ready for review by Admin.Committee for PC final vote
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13	June	prepare summary report for online discussion prior to Summer PC Meeting	prepare summary report for online discussion prior to Summer PC Meeting	prepare summary report for online discussion prior to Summer PC Meeting	prepare summary report for online discussion prior to Summer PC Meeting, including summary of pre-proposals for conferences three years hence.	prepare summary report for online discussion prior to Summer PC Meeting	prepare summary report for online discussion prior to Summer PC Meeting	prepare summary report for online discussion prior to Summer PC Meeting
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15	Summer PC Mtg	participate in Summer PC Meeting on Sunday before annual conference	participate in Summer PC Meeting on Sunday before annual conference	participate in Summer PC Meeting on Sunday before annual conference	participate in Summer PC Meeting on Sunday before annual conference	participate in Summer PC Meeting on Sunday before annual conference	participate in Summer PC Meeting on Sunday before annual conference	participate in Summer PC Meeting on Sunday before annual conference and Annual Business Meeting during conference.
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17	August							prepare and post minutes for Summer PC and Annual Business meetings to Society website.
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19	Additional	The VP shall be present in meetings (including the winter meeting) and actively participate in votings. He or she is responsible to read the Soicety’s articles of organization, by-laws and policies (avaliable from http://systemdynamics.org/Governance.htm). He or she is responsible to direct succession planning to new Vice President, including but not limited to directly communicating the experiences with the new VP, and updating the VP duties. The VP may have Associate VPs.	The VP shall be present in meetings (including the winter meeting) and actively participate in votings. He or she is responsible to read the Soicety’s articles of organization, by-laws and policies (avaliable from http://systemdynamics.org/Governance.htm). He or she is responsible to direct succession planning to new Vice President, including but not limited to directly communicating the experiences with the new VP, and updating the VP duties. The VP may have Associate VPs.	The VP shall be present in meetings (including the winter meeting) and actively participate in votings. He or she is responsible to read the Soicety’s articles of organization, by-laws and policies (avaliable from http://systemdynamics.org/Governance.htm). He or she is responsible to direct succession planning to new Vice President, including but not limited to directly communicating the experiences with the new VP, and updating the VP duties. The VP may have Associate VPs. Work on various financial issues as they arise in conjunction with the Exec. Dir. and Society staff. Serve on various teams working on projects that have fiancial impact on the Society. Advocate for policies and procedures that will enhance overall and longterm financial stabiliity for the Society. Serve as aconsultant to the Exec. Dir. on topics related to the Society's finances.	The VP shall be present in meetings (including the winter meeting) and actively participate in votings. He or she is responsible to read the Soicety’s articles of organization, by-laws and policies (avaliable from http://systemdynamics.org/Governance.htm). He or she is responsible to direct succession planning to new Vice President, including but not limited to directly communicating the experiences with the new VP, and updating the VP duties. The VP may have Associate VPs. Communicate with interested parties about the possibilities and techniques of hosting the conference. Communicate with VP Finance about financial effects of specific conferences (specific in terms of terms of their format, risk involved, location, etc.) Communicate the existence and relevance of the conference (and chapter meetings) to the outside world. (From A Größler, 21/07/2009)	The VP shall be present in meetings (including the winter meeting) and actively participate in votings. He or she is responsible to read the Soicety’s articles of organization, by-laws and policies (avaliable from http://systemdynamics.org/Governance.htm). He or she is responsible to direct succession planning to new Vice President, including but not limited to directly communicating the experiences with the new VP, and updating the VP duties. The VP may have Associate VPs.	The VP shall be present in meetings (including the winter meeting) and actively participate in votings. He or she is responsible to read the Soicety’s articles of organization, by-laws and policies (avaliable from http://systemdynamics.org/Governance.htm). He or she is responsible to direct succession planning to new Vice President, including but not limited to directly communicating the experiences with the new VP, and updating the VP duties. The VP may have Associate VPs.	The Secretary shall be present in meetings (including the winter meeting) and actively participate in votings. He or she is responsible to read the Soicety’s articles of organization, by-laws and policies (avaliable from http://systemdynamics.org/Governance.htm). He or she is responsible to direct succession planning to new Secretary, including but not limited to directly communicating the experiences with the new Secretary, and updating the Secretary duties. Serve as a member of the Society's Administrative Committee (formal meetings prior to Winter and Summer PC meetings). Serve as a member (usually chair) of the Society's Organizations and Bylaws Committee. Provide guidance on bylaws, policies, and procedures as they arise during the course of the year.	The AVPs are also responsible to read the Soicety’s articles of organization, by-laws and policies (avaliable from http://systemdynamics.org/Governance.htm).
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