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2025 Section E-17 Conclave
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Actual Budget (9/17/2025)
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INCOMEBUDGETACTUALNOTES
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Attendee Fees
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Youth25@ $ 1,200.00 $ 30,000.00 39@ $ 1,200.00 $ 46,800.00
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Adults15@ $ 1,200.00 $ 18,000.00 19@ $ 1,200.00 $ 22,800.00 1 adult didn't pay
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40 $ 48,000.00 58 $ 69,600.00
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Donation
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Pizza Party $ 500.00 $500.00
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Fundraising
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Fundraiser Patch Set400@ $ 20.00 $ 8,000.00 400@ $ 20.00 $ 8,000.00 we sold 238 (still available for purchase)
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Patch Auction $ 500.00 $ 999.00
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Long Sleeve T-shirt (S-3XL)110@ $ 30.00 $ 3,300.00 110@ $ 30.00 $ 3,300.00
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Turtle Key Chains75@ $ 10.00 $ 750.00 75@ $ 10.00 $ 750.00
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TOTAL INCOME $ 60,550.00 $ 83,149.00
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EXPENSESBUDGETACTUALNOTES
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Section Fees
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Section Fee40@ $ 1,200.00 $ 48,000.00 59@ $ 1,200.00 $ 70,575.00
had 2 scholarship winners (got invoiced $600 less for scholarships)
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Refund2@ $ 412.00 $ 824.00
due to family emergency from section (mid-oct from section)
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Swag
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T-Shirts100@ $ 15.00 $ 1,500.00 120difference due to dri-fit tshirt
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Bag Tags40@ $ 5.00 $ 200.00 100
* all contingent members got 2 tshirts and a bag tag
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 $ 3,040.26
prices varied on size, extra shirts gave to section leadership
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Fundraising
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Fundraiser Patch Set (lodge flap)400@ $ 2.00 $ 800.00 400@ $ 2.44 $ 976.00 rushed to get in time for lodge dinner
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Fundraiser Patch Set (CSP)400@ $ 2.00 $ 800.00 400@ $ 2.44 $ 976.00
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Long Sleeve T-shirt (S-3XL)110@ $ 24.18 $ 2,659.80 110@ $ 21.76 $ 2,393.82
had a promo code so got a discount and free shipping
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Other Expenses
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Shipping To Conclave $ 250.00 $ - no shipping
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Pizza Party $ 214.86
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Patches and Stickers for Fellowship Fest
 $ 199.75
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Messaging Service $ 160.00
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Remaining Donation for Pizza Party
 $ 285.14
remaining donation for pizza party (redonated to general fund)
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Total Operating Expenses $ 54,209.80 $ 79,644.83
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Contingency Fund (10%) $ 6,340.20
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TOTAL EXPENSES $ 60,550.00 $ 79,644.83
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Net Surplus / (Deficit) $ - $ 3,504.17
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