SDCUE 2014 Site Selection Criterion for the Tech Fair
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LocationLa Costa CanyonCathedral Catholic
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Main ContactKevin FairchildRosemary Burson
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Technical Contact
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Principal
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1FACILITIES
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Conflicts with other events, onsite or regional?Not if we calendar in Spring(Need to Confirm)
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Parking for at least 750 (actual number) within reasonable walking distanceApproximately 500 spaces (Need to confirm with Kevin)1000
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Parking for exhibitors to unloadYesYes
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Regular Classroom Seating Capacity40 Desks40
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Do most classrooms have projector & docucam?Yes (Updated by Sum 2014)Yes
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Number of larger rooms (room/seating capacity)3 (450, 70, 70)2 (400+, 100)
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Suitable Keynote locationTheater (450)Theater
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Suitable Vendor locationMedia CenterMedia Center
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Physical location is easily located to non-residentsNorth County SDCarmel Valley
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hands-on computer labs available (needed?)Chrome Carts? (Confirm with KevinMac Book Carts?
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Wifi access (selected / everywhere)Yes (Updated by Sum 2014)Yes
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REGISTRATION
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Sufficient area for registration with control access to the event area… Can the conference are be secured? In other words, will non-paying people be able to enter without going past the registration desk and cash register?There is a main entrance that will be very evident as people walk in from parking lot. Foyer of Theater
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In an idea situation, attendees would enter and pass thru the ehibitor area… is this possible?Media Center. They will have to seek out the exhibitor area. But it is located in the middle of the action. Media Center. They will have to seek out the exhibitor area. But it is located in the middle of the action.
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2INTERNET AND NETWORK ACCESS
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Open Network or password availableYes?
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Mac, Windows, and Chrome representedYesYes
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Can outside peripherals be used?Yes?
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Wireless access for all platformsYesYes
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On Site tech assistance- Is there a cost?(Need to confirm with Kevin)(Need to Confirm)
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3VENDOR AREA
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Room for 20-40 vendors with (50) 6-foot tables.Yes(Need to Confirm)
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Room for banners to be hung.Yes(Need to Confirm)
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Ample electric for all equipment. Up to date wiring.Yes(Need to Confirm)
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Tables available at the facility or do we need to rent?(Need to confirm with Kevin)(Need to Confirm)
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Room in the vendor area for food distribution and tables for eating.Food distribution would take place in courtyard outside media center.Food distribution would take place in the lunch area
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4FOOD AND LUNCH
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Room to set up and serve continental breakfastYesYes
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Room for sitting down to have lunch.YesYes
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Can a caterer be used? Is there any conflict with facility’s policy for outside food?Yes. No conflict(Need to Confirm)
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Room in the vendor area for food distribution and tables for eating.Food distribution would take place in courtyard outside media center.Food distribution would take place in the lunch area
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5OTHER CONSIDERATIONS AND AMENITIES:
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Costs for custodian service?(Need to confirm with Kevin)(Need to Confirm)
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Costs for securing vendor area over night?No(Need to Confirm)
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Costs for IT support?(Need to confirm with Kevin)(Need to Confirm)
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Can the event location accommodate the tentatively scheduled time of 7:00 a.m. until 3:00 p.m. and at least three hours for set up the night before? (Vendor area locked and secure over night.)(Need to confirm with Kevin)(Need to Confirm)
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Date Availability: Typically the first Saturday in November(Need to confirm with Kevin)(Need to Confirm)
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Oct 11 - clearDec 6th
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Oct 18 - clear
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Oct 25 - set construction in theater
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Originally written by Terri Linman, Cynthia Chandler, Catie Somers – 2004.Nov 1 - sets on stage in theater
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New committee has been asked for input for changes – 11/22/10.Nov 8 - sets on stage in theater
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Update 1-18-14 BradNov 15 - clear
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Dec 6 - speech & debate tournament; entire campus unavailable
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2014