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1 | Updated 03/24/25 | New / Updated Items | |||||||||||||||||||||||||
2 | ProjectWise Naming Convention - Construction | ||||||||||||||||||||||||||
3 | *** This Naming Convention is intended to be a guideline to provide consistency in file naming for review and audit purposes. If some names vary SLIGHTLY, due to individual project needs, that is allowed. *** The "_(#)" at the end of some file names is intended to be used as a sequence number, but can be used as an item number or date, depending on the individual project or file needs. | ||||||||||||||||||||||||||
4 | Categories | Form Number | Document Description | Naming Convention | Projectwise Folder | Document Type (Pick List) | Document Subtype (Pick List) | Comments | Marked for Award | Doc Event Date | Item # | ||||||||||||||||
5 | Change Orders | ||||||||||||||||||||||||||
6 | Transfer of Material and Equipment | PIN_R5_(#) | Region | Contract Docs | R-5 | Y | |||||||||||||||||||||
7 | Civil Rights | ||||||||||||||||||||||||||
8 | **no longer required to be collected | EEO Officers and Complaint Procedure | PIN_EEO_OFFICERS_COMPLAINT_PROCEDURE_(CONTRACTOR/SUB) | Region | Civil Rights | EEO Complaint Procedure | |||||||||||||||||||||
9 | C130 | Training Commitment Form | PIN_TRAINING_COMMITMENT_(CONTRACTOR/SUB) | Region | Civil Rights | C130 -Training Commitment Form | Y | ||||||||||||||||||||
10 | Trainee Registrations (BAT / AGC) | PIN_TRAINEE_REGISTRATION_(CONTRACTOR/SUB)_(#) | Region | Civil Rights | Training Registrations | Only required if there are questions on if training hours should count | Y | ||||||||||||||||||||
11 | C139 | Training Hours Reimbursement Affidavit - Prime | PIN_TRN_HRS_REIMBURSEMENT_(CONTRACTOR)_(PAY_ESTIMATE_#) | Region | Civil Rights | C139 | Y | ||||||||||||||||||||
12 | C139A | Training Hours Reimbursement Affidavit - Subcontractor | PIN_TRN_HRS_REIMBURSEMENT_(SUB)_(PAY_ESTIMATE_#) | Region | Civil Rights | C139A | Y | ||||||||||||||||||||
13 | C131 | EEO Bulletin Board Review | PIN_BULLETIN_BOARD_REVIEW | Region | Civil Rights | C131 | Date of the inspection on the bullitin board | Y | |||||||||||||||||||
14 | C136 | Labor & EEO Interview of Workmen on Utah Highway Projects | PIN_EEO_INTERVIEW_(CONTRACTOR/SUB)_(#) | Region\Confidential | Civil Rights | C136 | Date of interview | Y | |||||||||||||||||||
15 | C141 | DBE Commercially Useful Function (CUF) Project Site Review | PIN_CUF_(CONTRACTOR/SUB)_(#) | Region | Civil Rights | C141 | Required for all DBEs regardless of commitment, tier or work type. | Y | |||||||||||||||||||
16 | 1444 | Request for Authorization of Additional Classification / Rate (USDOL) | PIN_1444_(Classification)_(#) | Region | Civil Rights | 1444 | Approval date | Y | |||||||||||||||||||
17 | DBE change order | PIN_DBE_CHANGE ORDER # | Region | Civil Rights | DBE Commitment | ||||||||||||||||||||||
18 | **no longer required to be collected | EEO Meeting Documentation | PIN_EEO_MEETING_(CONTRACTOR/SUB)_(#) | Region | Civil Rights | EEO Meeting | Y | ||||||||||||||||||||
19 | **no longer required to be collected | EEO Policy | PIN_EEO_POLICY_(CONTRACTOR/SUB) | Region | Civil Rights | EEO Policy | Y | ||||||||||||||||||||
20 | Miscellaneous | PIN_(NAME_OF_FILE) | Region | Civil Rights | Other | Miscellaneous Civil Rights Documentation | Y | ||||||||||||||||||||
21 | DBE Commitment | PIN_DBE_COMMIT_(CONTRACTOR/SUB) | Region | Civil Rights | DBE Commitment | ||||||||||||||||||||||
22 | Payroll Forms | PIN_PAYROLL_FORMS_(CONTRACTOR/SUB) | Region | Civil Rights | Payroll Forms | Used for paper payrolls | Y | ||||||||||||||||||||
23 | Prompt Payment | PIN_PROMPT_PAYMENT_(CONTRACTOR/SUB) | Region | Civil Rights | Prompt Payments | Not required | |||||||||||||||||||||
24 | Fringe Benefit Plan | PIN_FRINGE_BENEFIT_PLAN_(CONTRACTOR/SUB) | Region | Civil Rights | Fringe Benefit Plan | ||||||||||||||||||||||
25 | Trainee Certifications | PIN_TRAINEE_CERTIFICATION_(NAME)_(CONTRACTOR/SUB) | Region | Civil Rights | Trainee Certifications | Y | |||||||||||||||||||||
26 | Error Exception Report | PIN_ERROR_EXCEPTION_(#) | Region | Civil Rights | Error Exception | ||||||||||||||||||||||
27 | Environmental Clearances (EC) | ||||||||||||||||||||||||||
28 | Environmental Clearances – Department (may have to obtain copy from Project Wise) | PIN_ENVIRONMENTAL_CLEARANCES_UDOT | PIN\Environmental | Contract Docs | Environmental Clearances | ||||||||||||||||||||||
29 | Environmental Clearances – Contractor | PIN_ENVIRONMENTAL_CLEARANCES_CONTRACTOR | Region | Contract Docs | Environmental Clearances | ||||||||||||||||||||||
30 | Notice of Intent (NOI) | PIN_NOI | Region | Contract Docs | NOI | Y | |||||||||||||||||||||
31 | Notice of Termination (NOT) | PIN_NOT | Region | Contract Docs | NOT | Y | |||||||||||||||||||||
32 | SWPPP (Storm Water Pollution Prevention Plan) | PIN_SWPPP | Region | Contract Docs | SWPPP | ||||||||||||||||||||||
33 | ECS (Erosion Control Supervisor Certification) | PIN_ENVIRONMENTAL_ECS_CERT_(NAME_OF_PERSON_ON_CERTIFICATE) | Region | Contract Docs | ECS Certifications | ||||||||||||||||||||||
34 | ENVIRONMENTAL INSPECTION REPORT | PIN_ENVIRONMENTAL_INSPECTION_REPORT_(#) | Region | Contract Docs | Environmental Inspection | Y | |||||||||||||||||||||
35 | Municipal Separate Storm Sewer System (MS4) Compliance Plan | PIN_MS4 | Region | Contract Docs | MS-4 | ||||||||||||||||||||||
36 | Final Forms/Documentation (FINAL FORMS) | ||||||||||||||||||||||||||
37 | C200 | Certificate of Receipt & Release By Property Owner | PIN_PROPERTY_RELEASE_(#) | Region | Closeout Docs | C200 | Y | ||||||||||||||||||||
38 | As-Constructed Red-Lined Plans (req’d if Survey item) | PIN_AS_CONSTRUCTED_PLANS | Region | Closeout Docs | As Constructed Plans | Y | Y | ||||||||||||||||||||
39 | Surety Letter | PIN_SURETY_LETTER_MMDDYY | Region | Closeout Docs | Surety Letter | ||||||||||||||||||||||
40 | Miscellaneous | PIN_(NAME_OF_FILE) | Region | Closeout Docs | Other | Miscellaneous Closeout Documentation | Y | ||||||||||||||||||||
41 | Central Approved Final Estimate | PIN_FINAL_ESTIMATE_CENTRAL | Central | Closeout Docs | Final Estimate | The central approved final estimate is included in the Final Letter Packet. | |||||||||||||||||||||
42 | Final Letter Packet | PIN_FINAL_LETTER_PACKET | Central | Closeout Docs | Final Estimate | ||||||||||||||||||||||
43 | Final Closeout Correspondence | PIN_FINAL_CLOSEOUT_CORRESPONDENCE_CENTRAL | Central | Correspondence | |||||||||||||||||||||||
44 | Items / Materials | ||||||||||||||||||||||||||
45 | initial profile when needed (% improvement projects for example) | PIN_PROFILE_INITIAL_(#) | Region | Materials | Other | Y | Y | ||||||||||||||||||||
46 | final profile from which smoothness incentives are calculated | PIN_PROFILE_FINAL _(#) | Region | Materials | Other | Y | Y | ||||||||||||||||||||
47 | incentive spreadsheet | PIN_SMOOTHNESS_INCENTIVE_CALCS | Region | Materials | Other | ||||||||||||||||||||||
48 | Suppliers List | PIN_CONTRACTOR_SUPPLIER_LIST | Region | Materials | Suppliers List | Use _(#) if contractor submits new list during project. | |||||||||||||||||||||
49 | Scale/Meter Certifications (see section 1280) | PIN_SCALE_CERT_(#) | Region | Materials | Scale/Meter Certifications | ||||||||||||||||||||||
50 | C170 | Pedestrian Access Evaluation form | PIN_PED_(TS_ID)_ACCESS_EVAL_(#) [e.g. 11111_PED_TSR2012345_ACCESS_EVAL_21] | Region | Inspection | C170 | UDOT Website: About Us/Operations Group/Traffic and Safety Division/Pedestrian Safety / ADA / Active Transportation/ADA Resources/C-170_C-171_Pedestrian Access Evaluation and Technical Infeasibility Form https://www.udot.utah.gov/connect/about-us/operations/traffic-safety/ | Y | |||||||||||||||||||
51 | C171 | Technical Infeasibility Form | PIN_PED_(TS_ID)_TECHNICAL_INFEASIBILITY_(#) [e.g. 11111_PED_TSR2012346_TECHNICAL_INFEASIBILITY_21] | Region | Inspection | C171 | UDOT Website: About Us/Operations Group/Traffic and Safety Division/Pedestrian Safety / ADA / Active Transportation/ADA Resources/C-170_C-171_Pedestrian Access Evaluation and Technical Infeasibility Form https://www.udot.utah.gov/connect/about-us/operations/traffic-safety/ | Y | |||||||||||||||||||
52 | Pedestrian Access Certification | PIN_PED_ACCESS_CERT_(#) | Region | Inspection | Ped Access Cert | Y | |||||||||||||||||||||
53 | Traffic Signal Checklist | PIN_SIGNAL_CHECKLIST_(#) | Region | Inspection | Signal Checklist | Y | Y | ||||||||||||||||||||
54 | Certs | Items requiring Materials Manufacturer's Certifications / Product Data, Specifications, and Recommended Installation Instruction Sheets / or Manufacturer's Labeling, | PIN_CERTIFICATE_OF_COMPLIANCE_(#) | Region | Materials | Material Certification | Y | ||||||||||||||||||||
55 | Buy America Certification - steel/iron | PIN_BUY_AMERICA_STEEL/IRON(#) | Region | Materials | Buy America Certification | Req’d on all items manufactured from steel/iron on Federal Projects | Y | Y | |||||||||||||||||||
56 | Buy America Certification - construction materials | PIN_BUY_AMERICA_CONSTR_MATERIALS(#) | Region | Materials | Buy America Certification | Req’d on all items manufactured from steel/iron on Federal Projects | Y | Y | |||||||||||||||||||
57 | Shop Drawings | PIN_SHOP_DRAWING_(DESCRIPTION) | Region | Materials | Shop Drawing | ||||||||||||||||||||||
58 | Miscellaneous | PIN_(NAME_OF_FILE) | Region | Materials | Other | Miscellaneous Materials Documentation. Include Item # if known | Y | Y | |||||||||||||||||||
59 | Warranty | PIN_WARRANTY_(NAME) | Region | Contract Docs | Warranty | Y | Y | ||||||||||||||||||||
60 | Form 137 | Base Report - Density Thickness | PIN_FORM_137_(#) | Region | Materials | Form 137 - Base Report - Density Thickness | Not required | Y | Y | ||||||||||||||||||
61 | Form 138 | Base and Surfacing Report | PIN_FORM_138_(#) | Region | Materials | Form 138 - Base and Surfacing Report | Y | Y | |||||||||||||||||||
62 | Form 268 | Log Sheet | PIN_FORM_268_(#) | Region | Materials | Form 268 - Log Sheet | Y | Y | |||||||||||||||||||
63 | QCQA | PIN_QCQA_(NAME)_(#) | Region | Materials | QCQA | Y | Y | ||||||||||||||||||||
64 | Random Test Calculations | PIN_TEST_CALCS_(NAME)_(#) | Region | Materials | Random Test Calculations | Y | Y | ||||||||||||||||||||
65 | Data Log | PIN_DATA_LOG_(NAME)_(#) | Region | Materials | Data Log | Y | Y | ||||||||||||||||||||
66 | Density Sheets Log | PIN_DENSITY_LOG_(NAME)_(#) | Region | Materials | Density Sheets Log | Y | Y | ||||||||||||||||||||
67 | Disposal Letter | PIN_DISPOSAL_LETTER | Region | Correspondence | Letter | Y | Y | ||||||||||||||||||||
68 | Borrow/Granular Borrow (GB)/ Granular Backfill Borrow (GBB) | ||||||||||||||||||||||||||
69 | Form 348 | Form 348 - Weekly Density Report | PIN_BORROW_(#) | Region | Materials | Form 348 | Y | Y | |||||||||||||||||||
70 | Untreated Base Course (include Proctor List w/ Test Reports) | ||||||||||||||||||||||||||
71 | Form 348 | Form 348 - Weekly Density Report | PIN_UTBC_(#) | Region | Materials | Form 348 | Y | Y | |||||||||||||||||||
72 | Chip Seal Coat | ||||||||||||||||||||||||||
73 | Contractor Submittals | PIN_CHIP_SEAL_SUBMITTALS | Region | Materials | Material Submittals | Use _(#) if contractor submits second during project. | Y | Y | |||||||||||||||||||
74 | Chip Gradation | PIN_CHIPS_GRADATION | Region | Materials | Materials Acceptance Program | Y | Y | ||||||||||||||||||||
75 | Projects Bill of Lading for Tack Oil | PIN_BOL_TACK_OIL_(#) | Region | Materials | Material Submittals | Y | Y | ||||||||||||||||||||
76 | Chip Application Rate | PIN_CHIPS_APPLICATION_RATE_(#) | Region | Materials | Materials Acceptance Program | Y | Y | ||||||||||||||||||||
77 | Tack/Flush Application Rate | PIN_TACK/FLUSH_APPLICATION_RATE | Region | Materials | Materials Acceptance Program | Y | Y | ||||||||||||||||||||
78 | Form 508 | Emulsion Identification Form | PIN_EMULSION_ID_FORM_(#) | Region | Materials | Form 508-Emulsion Identification | Form 508 needs to be added to drop down list | Y | |||||||||||||||||||
79 | Concrete | ||||||||||||||||||||||||||
80 | T251 | Concrete Strength Reports | PIN_CONCRETE_STRENGTH_RPT_(#) | Region | Materials | T251 | Y | Y | |||||||||||||||||||
81 | C258 | Sand & Aggregate Test Reports | PIN_GRADATION_(PD)_(#) | Region | Materials | C258 Aggregate Physical Properties Report | Y | Y | |||||||||||||||||||
82 | PCCP Thickness Report | PIN_PCCP_THICKNESS | Region | Materials | Asphalt/Concrete Pavement | Y | |||||||||||||||||||||
83 | C520 | Concrete Placement Log | PIN_CONCRETE_PLACEMENT_LOG | Region | Materials | C520 Concrete Placement | Y | ||||||||||||||||||||
84 | Concrete Tickets | PIN_CONCRETE_PLACEMENT_TICKETS_(#) | Region | Materials | Weigh Tickets/Batch Tickets | Could also be FLOWABE FILL PLACEMENT | Y | ||||||||||||||||||||
85 | Concrete Sand & Aggregate | PIN_CONCRETE_S&A_(#) | Region | Materials | Concrete Sand & Agg. | Y | Y | ||||||||||||||||||||
86 | Concrete Cure Log | PIN_CONCRETE_CURE_LOG_(#) | Region | Materials | Concrete Cure Log | Y | Y | ||||||||||||||||||||
87 | Hot and Cold Weather Plan | PIN_CONCRETE_HOT_AND_COLD_WEATHER_PLAN | Region | Materials | Material Submittals | Y | |||||||||||||||||||||
88 | Guardrail | ||||||||||||||||||||||||||
89 | Submittals | PIN_GUARDRAIL_SUBMITTALS | Region | Materials | Material Submittals | Y | Y | ||||||||||||||||||||
90 | Installers Certification | PIN_INSTALLERS_CERT_(#) | Region | Materials | Installer Certifications | If linked to Item #, use item attribute | Y | ||||||||||||||||||||
91 | C112 | Crash Cushion-End Treatment Cert | PIN_END_TREATMENT_CERT | Region | Materials | C112 | Y | Y | |||||||||||||||||||
92 | Inspectors Checklist | PIN_GUARDRAIL_CHECKLIST_(#) | Region | Inspection | Guardrail Checklist | Y | Y | ||||||||||||||||||||
93 | Crash Cushion Inspection Checklist | PIN_CRASH_CUSHION_CHEKLIST_(#) | Region | Inspection | Guardrail Checklist | Y | Y | ||||||||||||||||||||
94 | Buy America Certification - steel/iron | PIN_BUY_AMERICA_STEEL/IRON(#) | Region | Materials | Buy America Certification | Req’d on all items manufactured from steel/iron on Federal Projects | Y | Y | |||||||||||||||||||
95 | Buy America Certification - construction materials | PIN_BUY_AMERICA_CONSTR_MATERIALS(#) | Region | Materials | Buy America Certification | Req’d on all items manufactured from steel/iron on Federal Projects | Y | Y | |||||||||||||||||||
96 | HMA/SMA/WMA | ||||||||||||||||||||||||||
97 | Projects Bill of Lading for Binder | PIN_BOL_(PG_##_##)_(#) | Region | Materials | Material Submittals | Use the PG Number | Y | ||||||||||||||||||||
98 | Projects Bill of Lading for Lime | PIN_BOL_LIME_(#) | Region | Materials | Material Submittals | Y | |||||||||||||||||||||
99 | Projects Bill of Lading for Tack Oil | PIN_BOL_TACK_OIL_(#) | Region | Materials | Material Submittals | Y | |||||||||||||||||||||
100 | Form 247 | Request for Testing | PIN_REQUEST_OF_TESTING_(#) | Region | Materials | Form 247 | Y | Y | |||||||||||||||||||