Print Production Manager Accountabilities for Job Ad
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Paperlink
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Print Production Manager (PPM) Accountabilities
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New Range/ Design Cycles
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Working on quarterly new product launches:
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Design.Product Development Phase
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Attend second creative design meeting to understand thinking behind range/ design ideas plus top-ups etc.
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- replacements/ expansions/ disruptors/ deletions
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- Occasions fixed grids for size replacements. Don't want to lose pockets. Only replacements based on sales.
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Attend creative finalization meeting to present finishes etc.
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Maintain map of the existing tree: boards & colourways/ envelopes (neons + 4-colour) add-ons
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Identify needs for wrapped/unwrapped
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Design.Creative Operations Phase
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Provide relevant Warehousing & Distribution and Printer deadlines to Head of Operations around trade shows and launches
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Final artwork goes from Design to Printers via PPM
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Set-up
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Receive and enforce scheduling Deadlines from Head of Operations
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Costing of all new designs liaising with designers re board & finishes in order to allocate correct price code (based on market research and agreement between Creative & Sales Directors) & ensure profit margins are met.
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To run the above past the Finance Director for approval if problematic.
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Product creation on relevant systems; allocating product codes & barcodes of all new designs ready for designers to input full details.
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Ordering of all new card designs, raising purchase orders.
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Inputting all new and reprint orders onto relevant systems.
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Proof read all new designs before going to press if required.
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Assisting in checking all new proof sheets and signing off running sheets and to ensure the process keeps moving.
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Head of Operations signs off final printed samples and pass to PPM
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80 samples to PPM
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Checking final printed samples and passing to Sales for the reps to make sets and to the designers and to photographer:
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Warehousing/ Distribution fulfillment: wrapped/ unwrapped
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Photos to relevant accountable party for website
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Sales rep boxes
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2 to designers
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Work with designers to understand colour print tolerances.
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Distributing a Launch summary every couple of weeks so Sales know the status of the new work.
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Archiving of all new launch product to Product library.
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Offering assistance at Trade Fairs to help on stand and to ensure all stock and spinners are available for the show deadlines.
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Existing/ Ongoing Basis
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Print. Operations Phase
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Understanding untenable reductions in board and colourways
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Weekly ordering of all reprint card sheets; raising purchase orders; checking proofs, inputting onto amsolve, chasing deliveries.
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Responding to multiples' large orders and ensure stock is available for Replans.
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Liaising with printers, requesting and receiving a weekly WIP to monitor delivery dates and progress.
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Ordering of all Seasonal product to meet demand. (Xmas, Valentine's, Mother's Day & Father's Day)
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Set seasonal print schedule for Sales to work to.
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Create print template for Sales to complete with multiples' orders as they come in.
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Plan up and raise purchase orders to meet seasonal demand. Request any special wrapping e.g. 3s and order seasonal labels where required.
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Monitoring when designs should not be reprinted, liaise with Sales Director and Head of Operations and then notify Fulfilment and Sales incl. Reps
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Full stock management accountabilities
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Ordering of all components; spinners, Xmas charity stand, envelopes, cellos, labels, handmade elements, inserts adhoc stationery e.g. business cards
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Checking off all invoices for all printed product and components.
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Daily communication with Warehousing/ Distribution/ Fulfilment to help trouble-shoot any in-stocking problems, to ensure designs are kept in stock.
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Quarterly/ as required checks
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Understanding untenable reductions in board and colourways
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Negotiating/ benchmarking printer offer & performance
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Visits to printers where required. Always conscious of cost saving where appropriate.
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Annual visit to Warehousing/ Distribution/ Fulfilment for stock take.
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To be up to date with green FSC info etc.
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Sourcing Brilliance:
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Run wider procurement processes where necessary to improve print flexibility inc. shorter runs etc. This ties into assessing the numbers behind multiple reprints vs. one-time ranges
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Improve communications with existing printers to ensure we always have the information in advance on what they need for new ranges
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Run ideas sessions on how we raise collaboration with printers (existing and future)
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Map known current & short-term product development needs
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Establish a clear database/ map of innovative add-ons for the Design/ Creative team
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Establish a clear, continually evolving database/map of innovative paper-cutting/ origami/ finishes provided by brilliant sourcing
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Establish a clear database/ map of environmentally friendly options for the Design/ Creative team
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Run top-level scenario-modeling on what greater vertical integration looks like for us
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Formalize ‘pitch forums’ for product development
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R&D: keep abreast of new developments in the industry e.g. new finishes, boards, packing specifications inc. looking overseas for new add-ons, cabochons etc.
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Maintain accountability for any internal tests being run and feedback results for management team decision-making
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