Yale ArchivesSpace Implementation Project Plan Timeline
 Share
The version of the browser you are using is no longer supported. Please upgrade to a supported browser.Dismiss

 
$
%
123
 
 
 
 
 
 
 
 
 
ABCDEHIJKLMNOPQRSTUVWXYZ
1
req for prodgoaltask/subtasklead personadditional staffstart estimatedstart actualend estimated
end actual
statusCostsNotes
5
YContainer management (CM) abilityContainer management requirements to HMCaldera, MaryCuster, Mark; Callahan, Maureen8/1/20147/1/20149/15/2014ongoingIn Progress
6
Communication ; feedback; input from othersShare work with YU communityCaldera, Mary; Custer, Markothers9/8/20157/1/20146/31/2015In progress
7
Accession workflow mappinginterview units and diagram current workflow; excluding MSSA and BRBLCallahan, MaureenRush, Mike; Caldera, Mary; Chatalbash, Rachel; Schmidt, Sarah; Wisner, Melissa9/8/20149/15/201412/15/2014
8
Container management workflow mappinginterview units and diagram current workflowCallahan, MaureenCaldera, Mary; Custer, Mark; Wisner, Melisa9/8/20149/15/201412/16/2014
10
Resource description mappinginterview units and diagram current workflowCallahan, MaureenCaldera, Mary; Chatalbash, Rachel; Wisner, Melissa9/8/20149/15/201412/17/2014
12
Communication ; feedback; input from othersShare work with AS communityCaldera, Mary; Custer, Markothers9/15/201511/13/20146/31/2015In progress
13
YImplementation readinessfinalize User Account policies; including who creates, levels, permissionsCuster, MarkWisner, Melissa, Rush, Mike10/1/201411/17/20144/10/2015
14
YContainer management (CM) abilityContainer management plug in developedHudson Monoglo11/15/201411/24/20143/30/2015In Progress
15
Develop API for WorldCat to ArchivesSpaceRush, MikeHudson Molonglo11/24/201411/24/201412/8/2014
16
YContainer management (CM) abilityContainer management plug in Test prototypesCaldera, MaryCuster, Mark; Callahan, Maureen; Lyon, Nancy; others3/1/201412/1/20143/30/2015in progress
17
YCBA / YULIT service agreementChatalbash, RachelRay Frolich12/1/201412/1/2014in process
any updates about this, or has it been rolled into the overall SLA?
18
Yconduct ArchivesSpace trainingCallahan, MaureenCaldera, Mary; Chatalbash, Rachel; Custer, Mark; Landis, Bill, Rush, Mike4/1/20155/6/2015
4/30 and ongoing
training for each repository day before go live; during the dry run, we need to assess the length of the training and its agenda.
19
YContainer management (CM) abilityContainer management plug-in approvalCaldera, MaryCuster, Mark; Callahan, Maureen; Lyon, Nancy3/30/2014
20
YMigration readinesstest AT to AS migration tool- YCBACuster, MarkCallahan, Maureen; YUL-IT7/1/20141/31/2015
In progress; new target 2/20
21
YMigration readinesstest AT to AS migration tool- Collections CollaborativeCuster, MarkCallahan, Maureen; YUL-IT7/1/20141/31/2015
In progress; new target 2/21
22
YMigration readinesstest AT to AS migration tool- BRBLCuster, MarkCallahan, Maureen; YUL-IT7/1/20141/31/2015
In progress; new target 2/22
23
YMigration readinesstest AT to AS migration tool- MSSACallahan, MaureenCuster, Mark; YUL-IT7/1/20141/31/2015
In progress; new target 2/23
24
Implementation readinesstest ArchivesSpace to EAD ; after each updateCuster, MarkRush, Mike; Callhan, Maureen11/15/20141/31/2015
25
Implementation readinesstest ArchivesSpace to MARCXML ; after each releaseCuster, MarkRush, Maureen; Rush, Mike11/15/20141/31/2015
26
Shared policies; resources-standard fields and usagedigital object description, including born digitalCaldera, MaryChatalbash, Rachel; Callahan, Maureen; Redwine, Gabby?; Glick, Kevin?; Custer, Mark12/1/20141/31/2015
27
Shared policies; resources-standard fields and usageAV descriptionCaldera, MaryChatalbash, Rachel; Callahan, Maureen; Wheeler, Molly?; Glick, Kevin?; Custer, Mark12/2/20141/30/2015
28
Shared policies; resources-standard fields and usageAeon integration for restricted material(related to resource/container restrictions)Caldera, MaryCallahan, Maureen; Custer, Mark; Lyon, Nancy; Spicher, Karen?12/3/20142/1/2015
confused about this; revisit in Feb
29
YShared policies; classificationsclassification-standard fields and usageCaldera, MaryLotstein, Michael; others?12/15/20148/1/2015
AS group decided that this could wait until after we are in production
31
test Yale EAD to ArchivesSpace for each releaseCuster, MarkRush, Mike12/15/20145/1/2015?
32
test Yale MARCXML to ArchivesSpace for each releaseCallahan, MaureenRush, Mike; Spicher, Karen?; Lyon, nancy?12/15/20145/1/2015?
should this be post migration, or do we still have time to do this? Karen hasn't been brought into the fold yet, but she's definitely willing and she wants to be included!
33
Ydevelop ArchivesSpace expertiseYUL-IT AS training (technical)Wisner, MelissaRush, Mike1/2/20151/31/2015
34
Yshared practicesDevelop ArchivesSpace to Yale EAD XSLTCuster, MarkRush, Michael1/2/20152/15/2015
this will be ready by May 4
35
update blank @level elements to appropriate levelCallahan, MaureenCuster, Mark1/2/20153/15/2015
36
update @level="otherlevel" elements to approved data setCallahan, MaureenCuster, Mark1/3/20153/16/2015
37
Shared policies; Accessionsaccessions-standard fields and usageRush, MikeGorham, Matthew; Caldera, Mary?; Schmidt, Sarah1/4/20152/16/2015
38
Migration readinessupdate subject types in ATCallahan, MaureenCuster, Mark1/15/20152/15/2015
39
develop checklist for each ArchivesSpace releaseWissner, MelissaCallahan, Maureen; Custer; Mark; DiSorbo, Steve1/15/20151/31/2015
40
Yimplementation readinessDevelop training documentationCallahan, MaureenCuster, Mark' Chatalbash, Rachel; Landis, Bill?1/15/20153/31/2015
still waiting to hear from LYRASIS about whether or not we can share this. I'll push the issue this week, and hopefully have an answer by Mid-May at the latest!
41
Shared policies; container managementcontainer management-standard fields and usageCaldera, MaryCuster, Mark; Callahan, Maureen; Lyon, Nancy; others?2/1/20153/1/2015
42
YImplememntation readinessCreate service-level agreement between ArchivesSpace users, the ArchivesSpace committee, and library IT -- detailed design specification maintainence, response times, adding usersCaldera, MaryCuster, Mark; Frohlich, Ray; DiSorbo, Steve; Wisner, Melissa; Epstein, Russell2/1/20152/21/2015
where are we with this?
44
YWeb service or cache between ArchivesSpace and other archives systemsSmith, SteelsenWisner, Melissa; Custer, Mark; Glick, Kevin; Shahrani, Adam2/1/20153/1/2015
45
NInterview colleagues about information needs (reports) from ArchivesSpace; also read only access needs ( Fitzgerald, Moira; Ross, Steve; Landis, Bill)Caldera, MaryCallahan, Maureen; Chatalbash, Rachel; Rush, Mike;2/1/20152/7/2015
46
Finalize policiesCallahan, Maureenchatalbash, Rachel2/1/20152/7/2015
47
NCreate list of reports to be generated from ArchivesSpaceCaldera, MaryCallahan, Maureen; Chatalbash, Rachel2/7/20152/15/2015
48
Publish policiesCallahan, Maureen2/7/20152/14/2015
49
Shared policies ; Communication and inputvet policies ; identify process including who and develop feedback mechanismCallahan, MaureenCaldera, Mary; Custer, Mark2/15/20153/31/2015
50
NGenerate canned reports from ArchivesSpace, including container labelsCuster, MarkCallahan, Maureen; Wisner, Melissa; Smith, Steelsen2/15/20154/1/2015
51
Yensure faithful migration pathsdetermine strategy for migration scripts -- whether they should be run on the AT or ASpace database, immediately before or immediately after migrationCuster, MarkCallahan, Maureen; Ji, Yue; Smith, Steelsen2/15/20152/18/2015
thankfully, HM is handling all of this for us now, aside from the accessions-related creation/last-update history, which we forgot to include in their scope of work. we'll work on doing this ourselves and have something ready by May 4.
52
Yensure faithful migration pathsdevelop script for updating namespaces for migrationCuster, MarkCallahan, Maureen; Ji, Yue; Smith, Steelsen2/15/20153/15/2015
12/2014?
53
Yensure faithful migration pathsdevelop script for adding <p/> tags to appropriate notes for migrationCuster, MarkCallahan, Maureen; Ji, Yue; Smith, Steelsen2/15/20153/15/2015
12/2014?
took a lot of back and forth with LYRASIS, but we're good to go with paragraphs now (but we should re-check each new release of the EAD export, to make sure that they don't change things yet again!!!)
54
Yensure faithful migration pathsdevelop script for migrating referencesCuster, MarkCallahan, Maureen; Ji, Yue; Smith, Steelsen2/15/20153/15/2015
12/2014?
this would've been a huge problem, but luckily I got Nathan to update the migration tool last year (after a lot of back and forth).
55
shared policies and proceduresRevise policies after vettingCallahan, Maureenall policy teams3/1/20153/31/2015
56
shared policies and procedurespreliminary guidelines for name/subject authority usageRush, MikeCallahan, Maureen; Spicher, Karen; Falcone, Arcadia3/1/20153/15/2013
should this be post migration, or do we still have time to do this? Karen hasn't been brought into the fold yet, but she's definitely willing and she wants to be included!
57
data integrity checks for all AT databasesShahrani, Adam3/1/20153/15/2015
59
Ydetermine help resources for ASpace users -- how to send bug reports, get help with normal functionsArchivesSpace Committee3/1/20153/15/2015
Melissa has set up a listserv that we could use. Also, we'll need to suppress (or change!) the link in the interface if we don't want staff to report problems directly to LYRASIS.
60
YArchivesSpace application stress testYUL ITArchivesSpace committee3/15/20153/21/2015
have we made any changes to server resources based on these tests? also, we'll want to keep an eye out on things during the May 6th training (and all of the other trainings, which will have more people in attendance!)
61
YESSystems integration (ASpace, YFAD, GFA, Aeon) -- make sure that the pipes are working.4/1/20155/15/2015
62
YYCBA AT migration 5/4/20155/8/2015
extent type list still needs a review, I think
63
YCollections Collaborative migration5/4/20155/8/2015
almost ready. @level updates + Mark will upload Art's EAD records on 4/28/2015
64
YBRBL migration5/19/20155/26/2015
Mark will have the BRBL data ready (with new finding aids loaded) by May 12
65
YMSSA migration6/2/20156/9/2015
already ready, I think.
66
YImplememntation readinessdevelop ArchivesSpace to Voyager batch exportWisner, Melissa; Ji, YueCaldera, Mary; Custer, Mark; Lyon, Nancy12/1/20151/31/2015in progress
67
YMigration readinessdevelop migration checklistCallahan, MaureenCuster, Mark; Rush, Mike12/1/20151/31/2015
68
Implementation readinesstest Archivesspace to EAC-CPF ; after each releasepost-migration??
69
YMigration readinesscustomize AT to AS migration tool to handle container MSSA container dataconsultant??3/1/2014
70
YMigration readinesscustomize AT to AS migration tool to handle container and BRBL/MSSA accession dataconsultant/Adam S????
71
YArchivesSpace upgradeArchivesSpaceDiSorbo, Steveongoing
72
Shared practicesStyles sheets for ArchivesSpace MARCXML to Yale MARCXMLCuster, MarkCallahan, Maureen; Ji, Yuepost migrationpost migration
73
Determine other post-migration data enhancement prioritiespost migration
74
shared policies and procedures - eventsreview related procedures and diagram event workflowsChatalbash, RachelRush, Mike; others
review post migration
75
shared policies and procedures - eventspropose standard fields and usageChatalbash, RachelRush, Mike; others
review post migration
76
shared policies and procedures - eventsinterview units and propose usageCaldera, MaryChatalbash, Rachel; Lotstein, Mike
review post migration
77
YImplememntation readinessValidate EAD exports from ArchivesSpaceArchivesSpace?10/1/2014
just waiting on barcodes, now, which will be delivered by HM
78
get list of users for active directoryCaldera, Maryall5/1/2015
just waiting on BRBL usernames, and Mark will get those and add to the list by May 1.
79
NPost-migration agents and subjects clean-up?outsource work to Backstage
80
NPost-migration data enhancement -- normalize datesCallahan, Maureen; Custer, Mark
81
Create workplan for post-migration data enhancement
82
Training DACS compliant description
83
Modify AS required fields to comply with Yale/DACS-compliant practice
84
Create materials about how Yale plug-ins and how they work in ASpace
before being integrated into core code
85
Create report for description updates needed by repository
86
training sessions for additional staff members (curators, public services, etc.)?
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
Loading...