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Special instructions for regulated materials, hard drives and fluids. Click '+' at left to view or '-' to hide these instructions.
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Regulated materials
Principal investigators must ensure that employees are trained in the proper disposal of materials as defined in the
VCU/MCVH/MCVP Safety Manual. Warehouse Management and General Services cannot accept items containing or
contaminated with biological, chemical or radioactive materials. The individual responsible for a department’s potentially
hazardous items or equipment must contact VCU OHS at DOHS@vcu.edu to schedule an equipment clearance.
Warehouse Management and General Services will not surplus or move items without documentation from OHS.
Facilities Operations will report any violation to OHS, and the transferring department be billed for all cleanup services.
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Hard drive data removal certification
Prior to transferring computers to Warehouse Management, departments must remove all hard drive data either by wiping
the drive with approved software or destroying the hard drive. The department's IT division must then fill out the
VCU Computer and Media Decommissioning form to verify that this has occurred.
(Form link: https://docs.google.com/forms/d/e/1FAIpQLSeoMo7mWLE7_jPYYmSEix3JpwJBW0WUWWHTCZdIjD6jgqxOww/viewform)
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Fluid removal
If items contain fluids, such as but not limited to Freon, oil, gasoline, diesel, hydraulic fluid and lubricants, the items will be picked up with the fluids intact
and the fluids will be removed by our contractor at our warehouse. Departments will be charged accordingly for each work order.
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Hard drive data removal certification
Prior to transferring computers to Warehouse Management, departments must remove all hard drive data either by wiping
the drive with approved software or destroying the hard drive. The department's IT division must then fill out the
VCU Computer and Media Decommissioning form to verify that this has occurred.
(Form link: https://docs.google.com/forms/d/e/1FAIpQLSeoMo7mWLE7_jPYYmSEix3JpwJBW0WUWWHTCZdIjD6jgqxOww/viewform)
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Enter details of all items to be surplused in the table below.
Once finished, save this Excel file and attach it to the Surplus Request Form
(https://vcu.jotform.com/team/vcu-finance-systems/surplus-property-form).
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Item #Type of Equipment
(description, make, etc)		Model #Serial #Asset Tag #
(required for Fixed Assets)		Contents
(note any regulated materials or fluids)		Floor & Room #Item Tracking
(Optional - for departmental use)
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