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Vendor Spend by State - Report Instructions
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Below you will find additional instructions for completing the Vendor Spend by State report. Please note: additional clarity on entry points can also be accessed by hovering over added notes on columns that may be unclear.
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Instructions for Completing the Vendor Spend by State report
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Fiscal Year:If spend is tracked by Fiscal Year, it can be included in this column.
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In the provided example document, the data includes two fiscal years of data which represents October 1, 2022 through September 30, 2024.
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Unique Vendor Identifier:Enter an anonymized unique identifier in place of a vendor name.
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In the provided example document, a unique vendor identifier has been used that is autogenerated by the system at the vendor creation.
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Vendor Postal Code:Enter the vendor's postal code.
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Vendor State:Enter the US state the vendor is located.
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Vendor Classification:Enter the vendor's business classification. This column will include one of the below four options:
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(a)L-Large Business
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(b)S-Small Business
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(c)F-Foreign/Other
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(d)N-Non-profit
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Small Disadvantaged Business (SDB):Enter "Y" (Yes) for vendors that are classified as Small Disadvantaged Business (SDB) and "N" (No) for vendors that are not.
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Woman-Owned Small Business (WOSB):Enter "Y" for vendors that are classified as Women-Owned Small Business (WOSB) and "N" for vendors that are not.
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Historically Black College & Univ(HBCU) and Minority Institutions (MI):Enter "Y" for vendors that are classified as Historically Black College & Univ(HBCU) and Minority Institutions (MI) and "N" for vendors that are not.
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HUBZone Small BusinessEnter "Y" for vendors that are classified as HUBZone Small Business and "N" for vendors that are not.
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Veteran Owned Small Business (VOSB):Enter "Y" for vendors that are classified as Veteran Owned Small Business (VOSB) and "N" for vendors that are not.
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Service-Disabled Veteran Owned Small Business (SDVOSB):Enter "Y" for vendors that classified as Service-Disabled Veteran Owned Small Business (SDVOSB) and "N" for vendors that are not.
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Alaskan Native Corp(ANC) and Indian Tribes, not SDB:Enter "Y" for vendors that are classified as Alaskan Native Corp(ANC) and Indian Tribes, not SDB and "N" for vendors that are not.
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8(a):Enter "Y" for vendors that are classified as 8(a) and "N" for vendors that are not.
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Ability One:Enter "Y" for vendors that are classified as Ability One and "N" for vendors that are not.
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Total Vendor Spend:Enter total vendor spend.
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In the provided example, vendor spend has been aggregated based on the Fiscal Year and excluded salary information.
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Fiscal Year:If spend is tracked by Fiscal Year, it can be included in this column.
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