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P I R F G U I D E L I N E S
(Purchasing Info Record Request Form)
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1
Go to http://mdm.foodgroup.ph under FORMS tab, Click PIRF and make a copy of the New PIRF and move it to your own Folder
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[1] Go to Link below and Click Forms
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http://mdm.foodgroup.ph
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[2] Click PIRF Google Sheet
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[3] Make a new copy
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2
Rename the file and put the Tracking # by copying the value from the ID Generator
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[1] Use Paste Special -> Paste as Values Only when copying the Tracking ID

Note : ID Generator generates UNIQUE value, so when copying it, it is normal that the value of Tracking # field is not the same with the value of ID Generator field.

[2] Make a copy for EVERY NEW request. Repeat STEP 1.
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3
Fill in the PIRF especially the Required Fields (with asterisk*)
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For example, as shown, mandatory/relevant fields (with asterisk*) should be completely filled in.
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4
Click Share Button to secure complete approval from respective Group's Approver and other details from Contributors
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[1] As part of the new process, no need to physically sign the PIRF. Virtual approval by putting in the status by the Approver is acceptable.

[2] Refer to Approval Checker (below Approver's Name), if :
- Approver Matched! ~ Assigned Approver is the one who Approve or Reject the request
- Approver Mismatched! ~ Assigned Approver is not the one who Approve or Reject the request
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[1] Click Share button to automatically sends the email (with file link) to Contributors and Approvers for them to input data, review and approve.

[2] Refer to Approval Status field (above image) for the approval completeness check. If status is still IN PROGRESS or ERROR, form cannot be submitted.
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