2018 MAC in Chicago--Session Brainstorming
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``Your NameYour Contact InfoAnything else?Interested folks and contact info
NOTE FROM THE PROGRAM COMMITTEE CO-CHAIRS, 8/22 at 1:51pm: Hi folks, the MAC submission form issues noted earlier today have been resolved. We've extended the CFP until next Monday to give folks a bit more time to get their submissions in, with apologies again for the hiccups today. Email me (eira.tansey@uc.edu) if you have any further concerns. -Eira Tansey & Daria Labinsky
Example: Idea for archivists to get together and share ideas about collection management, specifically tools and software. Particularly interested in non-academic institutions. Open to any format, but especially interested in fishbowl or lightning talks.Jane Doejane@doe.com(example)
Jane Doe rocks! How can I get on a session with her?
Archivists and records managers changing sectors! What skills transfer? What needs to be learned from scratch? What do we learn about archives as a whole from making the jump? (See https://saarmrt.wordpress.com/2017/07/31/a-record-center-is-not-an-archives-dispatches-from-a-arm-sector-change/ for my initial thoughts on this topic.)Brad Houstonbradley.houston@milwaukee.govThis is almost certainly a non-traditional session candidate-- the idea is to get as many perspectives as we possibly can on making the leap. Probably a Lightning Talk, but there may be a case to be made for Open Forum or PechaKucha.Kayla Harris, kharris2@udayton.edu: Went from academic library to local government records manager then back to an academic library as an archivist. One thing I've noticed is differences in access - in govt illegal to ask for identifying info of public records, academic institution wants to keep records for securityTara Laver (tlaver@nelson-atkins.org) Moved from a large, public university Special Collections where I was curator of manuscripts then head of public and research service to a lone arranger archivist (with records management on the side) at a major, private art museum. Amy Moorman (amy.moorman@wartburg.edu) Moved from state government to small academic institution as lone arranger Archivist - also am sending you an email about this! (should add I've worked in many sectors over my career - religious, corporate, museum, state government, and academic archives)Marcella Huggard, mhuggard@ku.edu: have also moved from small local historical society to state archives to academic - accessibility of materials in each of these settings is of huge interest to me!
Do you have a system in place to organize information about your contacts and (for universities) departments? Track your conversations and know which staff members have built relationships with different units? Know when you’ve received transfers of materials? We’ve recently implemented system to manage all our information about and interactions with campus units, which I’d like to talk about and compare to approaches other institutions have taken to track information on interactions. Adriana Harmeyeraharmey@purdue.eduThis would really be open to any conversation about talking to people - donors of any type, execution of records retention schedules, even regular instruction interactions. I want to know how people talk to people and how those conversations are documented, whether that's through a database, Excel spreadsheet, Outlook folders, printed files, or other. I was thinking of a panel to dig into different methods, but it could also be structured as a fish bowl or more interactive conversation session.Amber Dushman; American Medical Association; amber.dushman@ama-assn.org; I use a combination of an excel sheet, Thank you/reminder email templates, content management accession log system; I'd be willing to share my excel sheets and templates so maybe a roundtable discussion to look at different techniques, software, institution types and then discuss pros/cons or different approaches
What are you doing to ensure better representation of diverse populations in your archives? How are you working with students, faculty, and/or community partners to improve visibility of underrepresented groups? Who are you working with and why? What challenges have you faced and what successes can you celebrate?Angela Whiteangwhite@iupui.eduI figured this would be traditional or a roundtable. I'm currently working with local Muslim nonprofits and individuals to create a Muslim-American philanthropy collection as part of our Philanthropic Studies Archives. I'm working with some really great folks and have found the process really rewarding. I would love to hear your stories!University of Denver collaborated w/student affinity groups + student activists to co-create an exhibit on student activism using both recent student digital records and archival photographs. My area of research is also BIPOC student representation in archives at PWIs, so either way! Kate Crowe - katherine.crowe@du.eduAt Virginia Tech, I am working with the Community and Cultural Centers to engage student groups from the Black Organizations Council to HokiePRIDE. Part of this work includes supporting the cultural events being put on by these communities and part involves accessions of student organization records into our archives. Over two years, I have begun to build relationships between the archives and these communities that did not exist previously. Anthony Wright de Hernandes - antwri@vt.eduI am a graduate student at Simmons College who has been working with library staff to cultivate the use of student-created zines (independently created and published "magazines") both in classrooms as pedagogical tools and to connect students to the circulating collection of zines in our library holdings. What is super cool is that the original zines created by students (both those produced within and outside of these classes) go to the college archives, and I am currently working on digitizing them and developing a finding aid and research guide for the archival and circulating collections. These zines serve to document student life and activism on campus and present an important and otherwise overlooked part of student life on campus, particularly LGBTQ and POC students. Des Alaniz - alaniz@simmons.edumegan.mummey@uky.edu see row 10.kbolding@princeton.edu (see row 10)heather.fox@louisville.edu use some of I am co-director of the oral history center at the university of Louisville. In the spring of this year, I used some of my budget money to fund an oral history internship and was able to hire a student to develop the first project ASC has done to document the Latinx population in Louisville. I worked with the assistant director of Hispanic and Latino initiatives to hire one of her students who conducted 4 interviews, one in Spanish. We hope to continue this into the future and I am going to work with a new Latinx studies professor to collect more interviews. I also am working with the head of Jewish Studies program at U of L on a grant I just received from the Jewish Heritage Fund for Excellence to digitize and OHMS-ify all of our Jewish oral histories using Jewish studies students for digitizing and indexing. In both instances I found money to pay the students $10/hr. Katie Sutrina-Haney; Indiana State University Archives. Katie.sutrina-haney@indstate.edu. I am working to find and build up records relating to the LGBTQ community at ISU. Despite an LGBTQ student group being around since the 1980s, the information is buried and almost impossible to find. I am working to make the history less buried through simple acts like making a folder for LGBTQ history at ISU in a reference collection created by previous archivists; and by collecting information on current activities. My next step this academic year is to reach out to the current LGBTQ student group and to the newly created multicultural and diversity office/center at ISU. I would also like to work further with other student organizations like the Indian Student Association, the Hispanic Student Association, etc. to build up material from the current group as well as find any buried historical material. Our reference collection does a great job of giving brief info on different topics for researchers that need quick info- but with the exception of African Americans at ISU-it totally ignores ISU diversity. In addition- no one had been targeting current student groups to get material.
In light of the "Trends in Digital Preservation Capacity and Practice" recently published in D-Lib Magazine, I'm curious if anyone is taking a creative, alternative, cost effective, and/or realistic/practical approach to digital preservation measures. I and Doug Boyd could talk about the ways the University of Kentucky has changed our digital preservation approach to curb the costs associated with a quickly growing digital storage footprint.Sarah Dorpinghaussarah.dorpinghaus@uky.eduThis could be a traditional panel session or a lightning round depending on how many are interestedMike Shallcross (shallcro@umich.edu), Kyle Rimkus (rimkus@illinois.edu)
Pros and cons of putting your policies online: do donors look at your collection development policies before contacting you? Do people ask you about your reappraisal and deaccessioning practices? Has it benefitted your institution to be transparent about how you manage your collections? Or do you have horror stories? Marcella Huggardmhuggard@ku.eduIn two surveys I've seen conducted in the past year, most respondents indicated their institution does NOT put policies online, for a wide variety of reasons. Interested in hearing from those who have made this information publicly available. Would love for this to be a lightning round, but that will depend on how many folks are interested in participating.Pamela Campbell, pamela.d.campbell@stls.frb.org
Amber Dushman; American Medical Association; amber.dushman@ama-assn.org; we recently took all of our policies offline (as part of an Association-wide website overall) however, I've found that I've had good and bad experiences so yes, I could see the benefit of a lightening round style session
Collaborative and consortium-based approaches to web archiving. Discussion of various collaborative approaches to web archiving between (or within!) institutions, academic conferences, regional organizations, etc. How has this worked for your organization? What's been easier to accomplish through a collaborative approach? Harder? (Probably okay if programs are not fully operational at this point.) Samantha Abramssea2162@columbia.eduI currently work for Ivy Plus Libraries, which just launched a partnership-based web collecting program. Collections are curated by selectors and subject specialists at 11 universities; technical work (crawling, metadata, etc.) is my day-to-day work. I don't have anything to contribute, but I'm very much interested in this topic!
I'd like to hear from other "closed" archives and how they govern access to their collections. How do you remain open and a part of American history, while maintaining the integrity of your collection and keeping your stakeholders happy. Amber Dushmanamber.dushman@ama-assn.orgI work at the American Medical Association. We are a closed archive, with the exception of one collection. However, we are often approached to provide access to our fight against Medicare material, something our stakeholders (leadership, members and marketing) want to distance ourselves from. I'm curious how other closed archives reconicle these differences. However, I'd also just like to add association/corporate/business archive voices to MAC so I'm open to other suggestions.Marietta Carr, marietta.carr@tri-c.edu (We're a closed archive, but as a state entity, we're subject to open records laws)I work for a private company and our archives are closed to the public. Only on special, rare cases do we give non-employees access to records, and those are primarily records that can be found in public spaces. If we don't capture the company's heritage, no one else will. So, while our audience is internal, we give them information they can share widely both internally and externally. Jennifer Johnson, jennifer_i_johnson@cargill.com
What small ways can processing/collections management archivists take to work diversity and inclusion into their everyday work? What are practical steps they can take to integrate this into their policies, procedures, and workflows? I have two examples from my workplace: turning a traditional public policy student internship, focused on white, male politicians, into one that processes collections from underrepresented communities by expanding the traditional definition of public policy (activists, grassroots organizations, minority and female politicians). Also including at the end of our processing workflows the creation of Wikipedia articles for collection creators from underrepresented communities.Megan Mummeymegan.mummey@uky.eduI originally conceived of this as a traditional panel, but I’m open to different formats.I love this perspective! I think that it would fit well into the panel I'm proposing above if you're interested in a slightly different context. (angwhite@iupui.edu)Kelly Bolding, kbolding@princeton.edu I would be interested in talking about ethical archival description for early American history collections; could discuss a project that uses an audit and remediation strategy to identify and remove racist language from legacy finding aids (inc. how to document the process for transparency & replicate at institutions with varying resources); would situate project in context of recent articles/talks on radical empathy in archival work (Caswell/Cifor, SAA 2017 s301) and Caswell’s action items related to description in “Teaching to Dismantle White Supremacy in Archives”; I would also be open to a collaboration with the related session Angela mentions
Any other community archives? This could take any number of approaches dependent on the community/its archives. I am pres. of the board of a community arts archives nonprofit, in part because I wanted the opportunity to co-create an archives with the community, separate from an existing institution and really support the community in making its archival record look like what the community wanted it to. As our exec. dir. (and my fellow archivist/bud) says, community archives can be a radical act - very much in line with the theme of the conference!Kate Crowekatherine.crowe@du.eduYou might want to try contacting Morgen Macintosh Hodgetts (MMACINTO@depaul.edu) and Ashley Locke Gosselar (agosselar@uchicago.edu) about their work with the Pullman Historical Society through the Chicago Area Archivists. See the webpage at http://chicagoareaarchivists.wildapricot.org/day-of-service.Similarly, you might want to contact Dino Robinson, the founder of the Shorefront archive. He's great and probably knows other local community archives in the Chicago area. shorefront@me.comI'm interested! I've been working with a local Chicago arts/archives institution heavily focused on their surrounding community. http://www.ala.org/alcts/pia k-risseeuw@northwestern.eduI'm also interested! I am working on a grant funded project helping midwest Indigenous communities learn to use Mukurtu CMS for their libraries, archives and museums. http://www.wils.org/mukurtu-midwest/ Erin Hughes: ehughes@wils.org
Using archival materials to teach critical information literacy across the disciplines, ideally through collab with instruction librarians and teaching faculty at a college/university.Kate Crowekatherine.crowe@du.eduCollaborative Assignment creation: We're working with our teaching and learning center on campus to create a community of practice. Faculty will be meeting every other week to collaborate as they design assignments that A) Require primary source research B) Engage students in information evaluation and C) Teach students to employ sources ethically in assigments. We're a polytechnic, so students who use the Archives are primarily from STEM and design related fields. Heather Stecklein (steckleinh@uwstout.edu)My position straddles a line between Special Collections/Archives and instruction librarians. I collaborate with them to work with faculty members who are interested in primary sources. We recently piloted a class assignment with the Writing 150 class (you can test out of this, but a lot of first-year students take it) to introduce the concept of historical research. Because this a "basic skills" course that meets a requirement for everyone, students are from a variety of disciplines. Leigh Rupinski (rupinskl@gvsu.edu) http://www.ala.org/alcts/pia2017We've put into place primary materials learning modules designed for easily adapting to a syllabus or lesson plan and would love to talk about them. These modules cover various primary source formats and include suggested articles and other secondary sources to make them a complete package for teachers to draw upon. (Heidi Marshall, hmarshall@colum.edu)
Exploring transitions between different careers and career stages - Wondering if there would be interest in a roundtable discussion for individuals who have navigated different career paths to their currnet positions. Would hopefully be useful to others those who are thinking about, pursuing, or recentley experienced career/position changes.Matt Francismrf22@psu.eduIf others are interested I would be happy to either offer the perspective of someone that recently experienced promotion from within an organization or I could serve as a moderator. Also open to other formats if desired. Would hope for a diverse set of experiences for the session including career stage and background.
Share experiences implementing, using, and developing a new archives management system. Discussing how the transition was managed and how it has transformed the way you do things in your institution. This would probably be a panel so presenters could talk in depth about their systems and experiences, but would be open to other formats.Brittan Nannenga
I would be interested in talking about making the transition to ArchivesSpace, and more specifically how it has transformed the way we handle accessioning. I'm not sure if others would be interested in making this a panel about ArchivesSpace, or whether keeping it open to making a switch to any new system would have wider appeal. I am open to ideas.Jennifer Brancato (jbrancato1@udayton.edu) We recently migrated to ArchivesSpace from Archivists Toolkit. We are hosted by Lyrasis and are working still working on cleaning up the data. I would be interested in talking about our experience and how we are working across repositories to make this happen.Tyson Koenig (tmkoenig@semo.edu). We are in the process of transitioning to ArchivesSpace from basically no content management system (we had PDF/HTML finding aids on a website for public access, an internal Microsoft Access database for tracking box locations, and a three-line spreadsheet for accessioning). This was a pretty bare-bones approach for an institution and collection as large as ours, so I can talk (especially by the time of the conference, when we'll be more fully into the implementation) about the challenges we've faced and unexpected decisions we've had to make.Neal Harmeyer (harmeyna@purdue.edu) Purdue Archives and Special Collections recently migrated from Archon to ArchivesSpace. Doing so included two years of pre-migration planning, data cleanup, post-migration data remediation strategizing, and staff training before and after the migration. As lead on the migration, I can speak about the preparation, migration, pitfalls, lessons learned, and how the move to a new system prompted both our staff to adapt to it and the system to adapt to our staff. Talk would include new processes in collection management.U. of Nebraska-Lincoln has also moved from Archon to Aspace, and there's plenty to share about our approach and lessons learned. If there’s room for another contributor, I’d love to join. Blake Graham (blake.graham@unl.edu)Kelsey O’Connell (koconnell@colum.edu)
I also designed an implementation strategy for ArchivesSpace from very little. We lost data from a failed server so we had to re-create our data entirely. We had previously used Archon so I developed a tiered implementation strategy to manage our descriptive data (for finding aids, accessions, and digital objects) with goals to include our administrative data (“event” category in AS). Additionally, I’m working on preparing training documentation/modules for our other staff.
Documenting Flyover Land: What is the relationship between archives and rural life in the Midwestern United States? What kinds of records exist to document small-town life here? In the current political climate, how can archivists capture and share stories that challenge the notion that the Midwest is nothing more than “flyover land”?Carissa Hansenckhansen@umn.eduMaybe your organization does awesome work documenting rural life and you want to share how you’ve done collection development and outreach around that. Or, maybe you want to share your organization’s challenges in documenting small-town life. I’d be great to showcase a variety of perspectives around this topic.Roxanne Dunn (rdunn@semo.edu). I work as an archivist at Southeast Missouri State Univerity in an academic archives where we are responsisible for documenting, among other things, regional history. The 14 county region we document is rural and contains some of the poorest counties in the state. Still, there is valubale history here. I'd specicfically like to talk about one collection we acquired about a local farmer who changed federal bankruptcy code. I'd like to talk about some of the challenges acquiring the collection and how important it is for the story to be doucmented. Volodymyr Chumachenko (vchumac@ksu.edu). I work as a processing archivist at Kansas State University where we document Kansas agricultural and rural life and culture. Among other things, an important part of our collections are archival records about ranching in Kansas. Economic and environmental topics are of particular interest for our archives. I'd like to talk about our most recent projects that make the Kansas rural life an interesting subject for academic research and outreach activities.Jessica Hopkins (jessica.hopkins@nara.gov) I work at the National Archives at Kansas CIty specifically with bankruptcy case files from the midwest. These document the financial situation of companies and people, in cities and rural locations. All bankruptcies include a listing of assets. In rural areas, especially farming communities, the list of assets include farm implements and livestock. Some even provide the name of the livestock being being surrendered. These listings help us to understand some of the financial cirumstances faced in the rural midwest.
A panel presentation or roundtable discussion centering on project management skills with a focus on the ways those skills are applied to cross-departmental collaborations and workflows. My background is preservation+digitization+archives. It would be enlightening to juxtapose the experiences of 3-4 presenters in differing roles from different institutions. Bethany Davisbethany-davis@uiowa.eduI would love to hear from you if you have ideas (directly related or tangential) and/or if you're interested in collaborating on a proposal.Rachel Howard (rachel.howard@louisville.edu) - I implemented a "Metadata Blitz" this summer to get colleagues from different units within the Archives to contribute to getting (more of) a huge photo collection online.Carissa Hansen (ckhansen@umn.edu) - I'm currently the project manager for a large-scale, grant-funded processing project. I can talk about project management for processing projects and how project management resources are shared across units in Archives and Special Collections at the University of Minnesota.Amanda Wick (abwick@umn.edu). I've been the project manager for 3 major grant/private donation-funded processing projects. At the U of M, I led a small, cross-functional working group to develop a toolkit and orientation materials for new project managers that would be useful to archival processing projects, digitization projects, and outreach initiatives. Carissa Hansen and I could be a good pairing for this as she can speak to the usefulness of the tools our working group created and ways in which she may have adapted them for her own project.
I have a split position (cataloger/processing archivist) and was considering a panel on integrateting library/digitization/other job types and archives jobs/practices. Example: We make name authority records (which is an LoC thing), and I might discuss briefy how that is done, the benefits, the drawbacks, and how people could begin doing it at their institution if interested. Totally open to other ideas regarding split positions though.Eric Willeyemwille@ilstu.eduIf you would like to add to this please email me and the other people directly, it's close to the deadline and we don't want to miss anything (feel free to add here too though). We have submitted our proposal, so I don't know if we can add people or not at this point. Just FYI.Kelsey O’Connell (koconnell@colum.edu)
I created a new workflow for processing our collections that incorporated steps for cataloging, and all outreach initiatives (which include digitization, digital exhibit curation, teaching modules, etc.). I work in a small department that oversees all these responsibilities for its collections so we ask the processor of the collection to identify some cataloging and outreach possibilities for the materials. We then collaborate departmentally using our different skill sets to make decisions about next steps for cataloging, digitization, etc.

Applying minimal processing methods where possible to large-scale image description and
digitization project in service of access and preservation. Of particularf focus is a
discussion on the inherent challenges of working on such a large-scale project
with so many moving parts and creating workflows that integrate and overlap different
job types. This grant-funded project is currently in-process at the Chciago History Museum and incorporates the work of Archives Unit, Rights&Repro, Photo lab, Conservation, and Cataloging. If this sounds like a good fit, please let me know (Dana Lamparello lamparello@chicagohistory.org).


Seeking additional speakers for a session relating to the Digital Public Library of America (DPLA). I'm open to particular suiggestions, but would likely have my content reference our current DPLA-related work. My institution has assets in a local Fedor digital repository and recenly had the metadata harvested up into DPLA. We are also embarking on a 2-year collaborative project which has several components: 1) we are digitizing and describing 3 collections about underserved communities from 3 different archives and placing digital content live in their 3 different digital repositories, 2) we are working with other institutions to develop a statewide digital portal, akin to DPLA at the state level; 3) we will harvest and share metadata from the three pilot collections up to both the state portal and DPLA; 4) we are working with educational consultants to develop for each of the three collections a primary source set, a teacher education module, a K-12 curricular guide, and an adult education tool that will encourage use of the digital content. Erik Nordbergerik.nordberg@wayne.eduYou might want to try contacting Emily Jaycox (emily@mohistory.org) of the Missouri History Museum. She heads the DPLA-MO hub.
Automating the Reading Room: In this session archivists will discuss measures they have taken to move from keeping print records of patron activity to using electronic tools to track use. They will discuss the roles privacy concerns, user needs and expectations, and collection security have had on their decisions. They will also address the challenges and benefits of their current local solutions, the impact on their users, and their goals for the future.Lindy Smithlindys@bgsu.eduFor example: We have implemented a new button in our catalog that allows patrons to request non-circulating items ahead of visits. We've also reconfigured our ILS so we can use it to check out our non-circulating items to on-site patrons. All of this means that we're no longer generating the paper records we used to, which is better for patron privacy and we can more precisely track item usage and status.You might want to try contacting one of the institutions that use the Atlas Aeon software from this list: https://www.atlas-sys.com/aeonuserindex.
Suggested topic if anyone can present on this: many of us could benefit from a presentation or panel on fixity and checksums for digital preservation. My library is implementing procedures for digital preservation, but we have no experience with these types of software. I'd love to know about some products and how to put them to use. A case study or a practical "how to" would be great.Catherine Lucyclucy@prodigy.netI'd be interested in working with others to outline the topic and some practical stuff. Laurie Lee Moses, lmoses@colum.edu (CBMR)
"Professional" archives and community leaders. Interested to know if any other archivists works with the assistance of local community members. Here in the Upper Midwest Jewish Archives at the University of Minnesota we work closely with the local Jewish Historical Society. It can lead to confusion (who did I just donate my stuff to, the archives or the historical society?) and a feeling of lack of professional control, but also can garner great introductions that I as an archivist outside the community could never create myself, along with an added sense of trust from the community. Do any other archives partner with their local (possibly ethnic/religious) organizations to help with programming, outreach, donations, etc, breaking down barriers between archives and communities?Kate Dietrickdiet0134@umn.eduMichelle McCoy, Senior Archival Specialist, Chicago Public Library -- In the last couple of years we have been working on the collections of the Civil Rights minister and award-winning Gospel artist, Rev. Clay Evans and his Fellowship Missionary Baptist Chuch. The collection came to us by way of a liaison who was not a longtime member of the Church or the African American community, but had befriended the minister (and his community) and was was working on his behalf. This relationship helped to create trust and enabled us to clarify materials, identities, etc. The liaison's lack of archival training, however, led to other complications including appraisal issues, ongoing individual contributions/loans by members, an agreement with another instituion for audiovideo digitization, and expectations for exhibits and events. Contact: mmccoy@chipublib.org
Ethical issues in reference: conflict between laws granting access and potential problems with releasing info (examples: SSN in court records, recent Naturalization records on Ancestry.com); Reference requests by patrons that suggest they may be a victim of a scam (example: debt collector using public records to find discharged debt knowing records may no longer exist and trying to intimidate elderly people into paying large sums of money) Jennifer Audsley MooreJennifer.audsley@nara.gov
Move/ consolidation of materials: Consolidating large collections/series in a single place and the challenges of receiving records described to a different level, using terminology in different ways between repositories, integrating into the newly consolidated material in your management system, updating descriptions to be consistent, working with colleagues from other offices to learn unique record nuancesJessica HopkinsJessica.Hopkins@nara.govDominic Rossetti - We recently were able to consolidate our archives from 10 locations in 6 buildings to a single space. I have horror stories. (drossetti@colum.edu)

I'd be interested in participating in this. We just underwent a major relocation at Smith College into temporary spaces for three years while our library is renovated / rebuilt. Beth Myers (emyers@smith.edu)
Institutional Memory and processes: Adapting to loss of knowledge as long time staff members retire, and people leave. Gaps in accessioning paperwork, finding aids created by previous staff , changes in institutional processes that make past practices difficult to understand, projects conducted in a particular way but methodology and reasoning has been lost to time(example: sampling a subset of records and disposing the remaining). Inaccurate withdrawal slips etc.Jennifer Audsley Moore and Jessica HopkinsJennifer.audsley@nara.gov and Jessica.Hopkins@nara.govWhen our oral history staff departed in the late 1970s they left a massive amount of unfinished business that only got more and more muddled over the years. I'd like to talk about how we identified all the problem OH interviews, addressed the gap in administrative records, and found a way to make open more 100 orphan interviews. Valoise Armstrong valoise.armstrong@nara.govMy library has been in operation for over 100 years, and many things have changed and gotten lost over time. I could speak to some general issues or focus on a case study of a few mysterious/orphaned/found collections/items. - Kate Hill, katehill@kclibrary.orgI took over as archivist at Northwest Missouri State University in 2014. Previous archivists had good intentions, but collection reached "grandma's attic" status in 2013--missing or never filed deed of gifts, corrupted CDs labeled as "inventories", 110 boxes accessioned as "Found in Collection" with no provenance info, etc. Similar to Kate, I could focus on a few examples and/or discuss how we navigated tensions with the local county museum and used student interns to interview former staff to help fill in the gaps, along with other methods. Jessica Vest, schmidt@nwmissouri.eduCan address coming to establish an archives 115 years after the instiution was founded and the difficulites in overcoming the myths that surfaced over a century which everyone believed as fact. We've spent a lot of time re-educating community members, researching, and discovering (including a president that the college forgot about) in the dozen years since the archives opened. And, can certainly address the steps we took to discover gaps in our records as many of the administrative records from before the 1960s were missing. - Heidi Marshall, hmarshall@colum.edu Gino Pasi (Archivist/Curator) and/or Lori Harris (Associate Director) at the Henry R. Winkler Center fo the History of the Health Professions could address beginning their positions at the same time, with absolutely no institutional memory to guide them. A blessing and a curse to be able to "reinvent the wheel" the way you would like at a medical history archive, but full of obstacles and headaches as well. Gino Pasi: gino.pasi@uc.edu Our archives has been start and stop for about 40 years, with varying degrees of success. Since 2016, two campuses of Purdue University unified to become a new university. One location had an archives, and one location didn;t have one. While our interest in the archive is improved and we are collecting more artifacts, I have been trying to managing the transition. I am currenty the lone arranger operating at two locations 35 miles apart, running three repositories. I have been relying on work studies, independent study students, and graduate assistants to do a lot of the work while still trying to move forward. Joseph Coates, jcoates@pnw.edu
Are you updating/transforming your finding aids? How are you describing your digital, audiovisual, and reformatted materials? I’ve been thinking a lot lately about the first draft of Guidelines for Standardized Holdings from the SAA-ACLR/RBMS Joint Task Force on Holding Metrics and Rachel Walton’s recent article in The American Archivist: “Looking for Answers: A Usability Study of Online Finding Aid Navigation.” I’m drafting a new strategy for describing our holdings while trying to stay true to DACS but understanding the reality that most users (especially online users) cannot understand the jargon and need to clearly understand what is meant by born digital vs. reformatted vs. print items. Additionally, ensuring that our online users understand why things are not always available online, i.e. copyrighted. Kelsey O'Connellkoconnell@colum.eduCould be a standard presentation if others have already implemented a project or a roundtable discussion to generate a conversation about the issues.
Anyone have a project or workflow that adapts MPLP in a clever way? Our project applies minimal processing methods where possible to large-scale image description and digitization in service of access and preservation. Discussions include what works and doesn’t work for visual materials minimal processing with particular focus on striking a balance between item-level descriptions and extant collection-level metadata. Also of note are the conservation challenges that arose from changes in project scope, delays in funding, and the MPLP approach to the project.Dana Lamparello, Senior Archivist Chicago History Museumlamparello@chicagohistory.orgStandard presentation is probably best but am open to ideasVolodymyr Chumachenko, processing archivist at Kansas State University (vchumac@ksu.edu). Managing different processing projects by using MPLP is quite a challenging business when it comes to description and finding aid creation.Amanda Wick (abwick@umn.edu). We use MPLP heavily at the University of Minnesota. I have managed staff to "process at accession" and also managed a large scale processing project that we ended up adapting MPLP and integrating it into our workflow midstream. With the implemention of ArchivesSpace last Fall, we've especially seen some interesting adaptations of MPLP made possible by ASpace (what I'd call, "maximum description, even less process").I suggest you contact my colleague, Johanna Russ, about the digitization/description of Chicago Park District photograph. jruss@chipublib.org
Making collections and Its staff indispensable to the institution: Innovative, adaptable, and simple actions to take to ensure the archival and special collections are invaluable to the organization. Community engagement, delivery of factual information, research, and interpretation of organizational history assures the role of the primary materials department when it employs advocacy skills and draws upon the institution’s rich and connected community members.Heidi Marshall, Columbia College Chicagohmarshall@colum.edustandard presentation or roundtable discussion works, but am open to suggestions Samantha Sauer, Archivist/Curator/Assistant Prof. of History - - Interested in exploring bringing in different parities and members of the organization to emphasize the essential and relevance i.e. at a college archive collaborating and working with faculty, staff, interns, and student workers in different ways. Perhaps have the archivist and a student / or facutly member / intern share from each partipating panelist? samantha.sauer@ic.eduBecca Smith, Librarian/Archivist
Wiss, Janney, Elstner Assoc. Inc.
Reinforcing the company's core values to emphasize the necessity of documenting our institutional memory. I do research and provide access to information (internally) to staff for a variety of different reasons. I'm working on an intranet site that will further promote the Archives.
Amanda Pippitt, Librarian/Archivist, Millikin University, Staley Library. Community outreach/engagement within the larger community- last semester worked with second grade teachers at neighborhood grade school to work with them on a genealogy themed project based learning assignment. Also have worked with a first year seminar class focused on institutional history and improvement, with a documentary class researching campus history, and Homecoming events for alumni in the archives. apippitt@millikin.eduNathalie Wheaton, Archivist, Rush University Medical Center, Chicago. The recent demolition of four of our oldest buildings on campus created many opportunities for outreach and collaboration. The culmination of this project led to my assistance with planning related fundraising events and a time capsule ceremony. These events put the Archives in the spotlight and have led to other collaborative projects and events, research requests, and donations/records transfers. And it all started with architectural salvage discussions ten years ago. (Side note: The Rush Archives falls under the University, but functions as a corporate archives for both the university and the medical center. Also, the Rush Archives was closed for two years, which means constant justification of its existence and advertising our relevance and accomplishments.) nathalie_wheaton@rush.edu
Chicago Public Schools! Let's highlight collections that relate to Chicago Public Schools - prominent alumni, influential teachers, administrative groups, union strikes, or anything else that shows the place CPS has in the history of Chicago and Chicagoans. I envision this as PechaKucha or lightning talks, as each presenter can briefly showcase a collection. (Apologies for the lateness - I was out of town for two weeks, but if there is interest I'd love to propose it!)
Jill Waycie, Northwestern University
j-waycie@northwestern.eduI'd like to showcase NU's Karen DeCrow Papers, as DeCrow was a proud CPS graduate (Kilmer Elementary and Sullivan HS) and second-wave feminist leader. Michelle McCoy, Senior Archival Specialist, Chicago Public Library -- We had 8 students from the City of Chicago's High School Internship program this summer. Among the projects, we asked students to pilot podcasts about the archives. Both topics related to CPS materials. One group used materials in our community high school records to compare curriculum over time. The other group used the demographics of the Englewood High School yearbooks from the 1915-1959 to explore the effects of the Great Migration. Contact: mmccoy@chipublib.org
Image Licensing: Go Getty or Go-it-Alone? For the last 10 years, I've worked as an archival image researcher for a substantial number of for-profit and not-for-profit clients (museums, publishers, design firms, etc). In that time, I've seen two significant trends: The first was a move toward outsourcing image licensing to stock agencies like Getty (and, what was then, Corbis), which resulted in improved turn-around-time, but subtantial-and I do mean substantial - increases in use fees for my clients. In the last few years I've begun to see a reversal of this trend. Institutions with greater access to open source DMS, etc, are begining to launch/improve their own licensing programs. I'd love to hear stories from both sides of the aisle - those that have embraced use of stock agencies (and under what terms) and those that are going-it-alone.
Leigh Armstrong, Armstrong-Johnston
leigh@armstrongjohnston.comI'm not sure if this topic will be of interest to you or not. I obviously do not represent any particular archival institution, but would be happy to moderate or serve as a voice for the researcher should you like to move forward. Rene Aranzamendez, aranzamendez.rene@gmail.com - have experience working at archives with licensing programs. Currently at Getty Images. Would be interested to see/hear more on this.