Onboarding newcomers

	A	B	C	D	E
1	Done?	Deadline	Who	What	Comments

2	✓done	-1 month	Top manager	Communicate the exact arrival date to HR
3	⟲ wip	-1 month	HR	Collect all personal data	see the "Data" sheet
4	✓done	-1 month	Top manager	Announce the arrival to the teams
5	✓done	-1 month	Top manager	Send future hardware request to IK	see the "Data" sheet
6	✓done	-1 month	Top manager	Attach the newcomer to a middle manager, inform the middle manager
7	𐄂 todo	-1 month	Top manager	Ensure there is a free desk, reserve it
8	𐄂 todo	-1 month	Top manager	Ensure there is a free office chair, reserve it or order it to the office manager
9	✓done	-1 month	IK	Order the needed hardware requested
10	ø n/a	-1 month	Office manager	Order an office chair, (change to "done" if not needed)
11	✓done	-1 week	Top manager	Free the reserved desk
12	⟲ wip	-1 week	Top manager	Receive the hardware from IT, put it on the desk
13	𐄂 todo	-1 week	Top manager	Receive or catch the office chair, put it in front of the desk
14	𐄂 todo	-1 week	Top manager	Send an invitation with the exact time of arrival, the code for the gate, …
15	𐄂 todo	-1 week	HR	Prepare the contract and administrative papers
16	𐄂 todo	-1 week	IK	Create a Google Apps account	see the "Data" sheet
17	𐄂 todo	-1 week	IK	Attach the Google Apps account to the relevant Google groups
18	𐄂 todo	-1 week	IK	Print and leave the welcome book on the desk
19	𐄂 todo	-1 week	Middle manager	Book the first hours of arrival in the agenda, book a meeting room
20	𐄂 todo	Arrival	Middle manager	Book the regular 1-1 in both agenda, with a meeting room
21	𐄂 todo	Arrival	Top manager	FR: Book the meeting for an evaluation at mid-probationary period
22	𐄂 todo	Arrival	Top manager	FR: Book the meeting for an evaluation at end of probationary period
23	𐄂 todo	Arrival	Newcomer	Create a slack account, join the relevant channel (general and team)
24	𐄂 todo	Arrival	Newcomer	Register on Discourse
25	𐄂 todo	Arrival	Newcomer	Add [Local] and [Common] directories to your local Google Drive account	see "Doc and links" sheet
26	𐄂 todo	Arrival	Newcomer	Add comment to this onboarding template for each item you think is missing	see "Doc and links" sheet
27	𐄂 todo	First week	Newcomer	Upload a copy of your resume to google drive	see "Doc and links" sheet
28	𐄂 todo	First week	Newcomer	Upload a copy of your diplomas to google drive	see "Doc and links" sheet
29	𐄂 todo	First week	Newcomer	Send a mail to all the company to present yourself	see "Doc and links" sheet
30	𐄂 todo	+2 weeks	Newcomer	Fill your profile on Discourse, with a photo
31	𐄂 todo	+2 weeks	Newcomer	Fill your profile on Slack with a photo
32	𐄂 todo	+2 weeks	Newcomer	Fill your profile on Google with a photo
33	𐄂 todo	+2 weeks	Newcomer	Follow the apps discovery tour	see "Doc and links" sheet
34	𐄂 todo	First month	Newcomer	(HQ) Participate to one lunch elaboration
35	𐄂 todo	First month	Newcomer	Add comment to this onboarding template for each item you think was missing	see "Doc and links" sheet
36	𐄂 todo	First month	Newcomer	Participate to at least one distribution (see with HR)
37	𐄂 todo	First month	Newcomer	Be a few days with the network coordinators
38	𐄂 todo	First month	Newcomer	Join (if you want) the (investor) slack instance
39	𐄂 todo	+1 month	Middle manager	Add comment to this onboarding template for each item you think was missing	see "Doc and links" sheet
40	𐄂 todo	+1 month	Middle manager	Collect feedback from peers to know how it goes
41	𐄂 todo	Half of probation period	Top manager	FR: Collect feedback from peers for the evaluation at mid-probationary period
42	𐄂 todo	+3 monthes	Middle manager	Collect feedback from peers to know how it goes
43	𐄂 todo	End of probation period	Top manager	FR: Collect feedback from peers for the evaluation at end of probationary period
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