| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
1 | Name of group | Legal basis | Categories | Nature | Purpose | Holding period |
2 | Charity Fast-Track Students | Legitimate interest | Activity on course, progress on course. | Use info to assess progress and success on the course. | To properly carry out the course and then to support alumni fully. | 50 years. |
3 | Ride Africa Participant | Legitimate interest | Info submitted for Ride | Use data to plan and deliver Ride Africa, for example height to decide bike size, or dietary requirements when booking lunch. | To deliver a successful event and ensure Riders are fully supported in their fundriaisng and afterwards. | 10 years for Ride data, then 50 years for the record of you attending Ride and fundraising. |
4 | Charity Concierge Registered/Attended | Legitimate interest | Info submitted for CC. | Use information collected to make decisions about the project, for example who is a Team Leader, for H&S & legal information requirements (i.e. provide info to the local council for the Police National Computer check). | To successfully deliver Charity Concierge and fully support volunteers after the experience. | 5 years for CC data, then 50 years for the record of you volunteering with us. |
5 | Child.org Society Member | Legitimate interest | Your status as a university society member or alumni. | Keep record of their interaction. | To ensure we can properly support them as donors and volunteers. | 50 years |
6 | Regular givers (Core and other direct debits) | Legitimate interest | Your status as a regular donor. | Keep record of their interaction. | To ensure we can properly support them as donors and volunteers. | 50 years |
7 | Charity Fast-Track Experts & Mentors | Legitimate interest | Your status as a CFT Mentor or Expert. | Keep record of their interaction(s). | To ensure they are properly thanksed and supported in their work as an expert or mentor on the course. | 50 years |
8 | Student Programme Alumni | Legitimate interest | Your status as student programme alumni. | Keep record of their interaction. | To ensure we can properly support them going forward. | 50 years |
9 | Supper Club Participants | Legitimate interest | Your taking part in Supper Club, and the amount you raised. | Keep record of their interaction. | To ensure we can properly support them as donors and volunteers. | 50 years |
10 | Retold Productions (prev. Spectacular Events) (Attendees) | Legitimate interest | Which event(s) you have attended. | Keep record of their interaction. | To ensure we can properly support them as attendees, amd track particularly engaged attendees to provide the best service possible to them | 50 years |
11 | Shindig Attendees | Legitimate interest | Your attendance at the Shindig. | Keep record of their interaction. | To ensure we can properly support them as donors and volunteers | 50 years |
12 | Cahoots members (community and full) | Legitimate interest | Your personal and company data, data about your desk rental, company data such as insurance certificates | Keep records of members, due dilligence. | To properly support members, protect Child.org from risks, and deliver Cahoots' mission. | 5 years for detailed data, then 50 years for the record of your membership. |
13 | Job applicants | Legitimate interest | Your CV and cover letter, and a record of the jobs you have applied for. | Keep record of their interaction. | To record any previous roles an applicant has applied for in order to assess their interest in and history with the organisation should a suitable position come up. | 50 years |