BSI Gala 2018 Volunteer Sign Up
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Task DescriptionDateNumber of volunteersVolunteer 1 Volunteer 2Volunteer 3Volunteer 4Volunteer 5Volunteer 6Volunteer 7Volunteer 8
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Name/E-mailName/E-mailName/E-mailName/E-mailName/E-mailName/E-mailName/E-mailName/E-mail
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Days Before the Auction
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Print Auction T&C Inserts 300 pcsnow - 6/8/181Shirley Wai
shirs.wai@gmail.com
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Generate and print electtonic certificates6/2-6/8/182May LiAllyssa Yuan
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Creating check out envelopes (with package labels) and stuffing with gift certificates and item info sheets for physical items. Prominently mark all Physical Items Envelopes as such. Print short catalogs with by sections closings.6/4-6/8/185Allyssa Yuan,May LiJennifer Lara
jennifer.oi.lara@gmail.com
I can be at BSI from 9:30 to 1:00
on Tuesday 6/5 (welcoming new families 11-noon)
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Print item info sheets for physical items to put in the holders and duplicate item sheets for physical items only to stuff in the winning envelopes. Printing software generated GC. - Printing to be done at school.6/4-6/8/181 or 2Allyssa Yuan, May Li, Mai Hoang. Lily Ruan. Lisha Chen
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Print Section Headers on large sheets for the walls6/4-6/8/181Jennifer Lara
jennifer.oi.lara@gmail.com
I can be at BSI from 9:30 to 1:00
on Tuesday 6/5 (welcoming new families 11-noon)
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Entering items and uploading images, sending confirmation email to solicitor (1- Physical, 1- non Physical)now - 6/8/185Shirley Wai
shirs.wai@gmail.com
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Creating packages / assigning sections and classes / uploading pictures/ assigning starting bids and incrementsnow - 6/8/184Allyssa YuanMay Li, Mai Hoang
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Entering Ads Sales into GGnow - 6/8/181Allyssa Yuan, May LiAndi Azarias
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Entering event tickets / assigning bidder numbersnow - 6/8/181Andi Azarias
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Organize / conduct Volunteer Training5/29-6/22Allyssa??
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Collecting physical items, labeling them with package numbers, bringing them to eventnow - 6/8/182Matt Kovaleski
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Creating raffle baskets out of smaller items; gathering at Lily's house on June 2now - 6/8/185Kiran ChhapraLily RuanRosemary Titievsky
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Procure rafffle tickets, drink tickets, 50/50 tickets1Mai Hoang
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Procure cash for making change1Willow Lawson
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Day of the GalaRoulette will let volunteers in at 2PM on the day of the Gala
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Live auction management6/9/20181Anna Len
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Auctioneer LiasonA week before 1Celeste Ivers
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Proxy Bidding 6/9/20181Celeste Ivers
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Entering Live auction winners into Greater Giving software6/9/20181Allyssa YuanMay Li
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Recording Live auction winners during the Auction 45 min 8pm6/9/20183Celeste IversAnna Len
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Spotting Paddle numbers during Live auction and noting winners during the Auction 45 min 8pm6/9/20185Dan Bodah?Shana Norberg?willow lawsonClaire LinBen Hong
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Manage leaderboard; Texts promotions during event6/9/20181
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Check in Team
6pm - 8 pm
6/9/20185kiran chhapra - kiran.chhapra@gmail.comSara Ratner - sararatner@gmail.comClaire LinAndi Azarias andi.azarias@gmail.comTessa Williams tw.tesswill@gmail.com
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Check out/ Payment Processing Team
10 pm - 11 pm
6/9/20185Carlie Steen carlie_steen@hotmail.comErica Pelletreau
epelletreau@hotmail.com
Andi Azarias
andi.azarias@gmail.com
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Bidding Assistants with Tablets - walking in the crowd and helping with placing bids (tablets/ipads will be provided if necessary)6/9/20183
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Raffle Tickets Sales - a person with ipad selling raffle tickets to checked in attendees 6:30-7:306/9/20181natalia Guarin-klein and rich klein
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Drink Tickets Sales - a person with ipad selling drink tickets
to checked in attendees 6:30-7:30
6/9/20181gizelle Williams/tessa Williams tw.tesswill@gmail.com
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Drink Tickets Sales - person taking cash (three shiffts)36:30-7:30 - Stacy Cole7:30-8:30 Annie Thoms8:30-9:30 Carlie Steen
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Help Desk station (troubleshooting, bid retraction, etc.)6/9/20181
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Runners / Package retrievers - give out envelopes based on receipts and assist with physical item retrieval -
approx 10:00 pm-11:00 pm
6/9/20186Roberto MazzoleniShila Patel
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Tech Team (connectivitiy, printers, set up, audio/video)6/9/20183Steve MarcheseEugene Sneyder
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50/50 Raffle - selling raffle tickets 2 people per shift. 2 shifts 6:30-7:30 & 7:30-8:306/9/201847:30-8:30 Holly White
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6/9/2018kiran chhapra
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Get 8 helium balloons to tie to raffle bags6/9/20181
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Day of the Gala Setup at Roulette
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Picking up Artwork from Ms. Nanna (can be done ahead) and delivering to Gala by 2pm on 6/96/9/20181-2Matt and Mai
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Helping to unload delivery cars (decor items/bar+buffet supplies etc.). Setting up rental tables. 2 pm6/9/20182-3Sarah H (+ Maia K)Willow LawsonDan Aibel
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Putting up item info sheets on the walls, sorting, labelling and setting up physical items and gift baskets on display tables. In Roulette. 2 pm-5pm6/9/20184-6Willow Lawson
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Decorating/Disco Ball rigging6/9/20182Simon KahnSteve Marchese
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Stocking and Prepping Bars+Buffets - 2 people 3pm-5pm2Sarah H (+ Maia K)
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setting up Wifi1Eugene Sneyder
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Light design1Igor Gorelick??
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Photo "Booth"2Misha RatnerMaura Minsky
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Day of the Gala Clean Up
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Garbage Duty (4 shifts); help empty trash as needed during the event37:30-8:30 Mikael Sheikh8:30-9:30
Jennifer Lara
jennifer.oi.lara@gmail.com
9:30-10:30
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Helping out with cleaning up, packing etc. After the end of the event. 11 pm-1am6/9/20184-8Sarah HYulianna ShamayevMikhail RatnerMikael Sheikh
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Dismantling and Packing up Check-in Materials 11 pm3
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Driving (and Storing) Decor supplies, Check-in Materials at end of evening (we can't return to PTO office til Monday) etc.2-3Matt KSarah HMisha
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