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3 | Term or Acronym | Acronym Meaning | Additional Information | Areas of Use | Associated Links |
4 | AFV | Alternate Fuel Vehicle | State Fleet Management is required by Federal and State laws to procure and utilize alternative fuels in the tranpsortation duties of the state. The Department of Energy is the reference for the full definition of these fuels. | Fuels, Telematics, GSG | https://afdc.energy.gov/fuels/ |
5 | Agile Fleet System | Motor pool reservation system | Rental, Motor Pool | https://colorado.agilefleet.com/fleetcommander/login.asp | |
6 | Authorization | This is required before any work is performed on a SFM vehicle. | Vehicle Maintenance | https://dca.colorado.gov/state-fleet-management/maintenance-authorizations | |
7 | AVL | Automatic Vehicle Location | A means for automatically determining and transmitting the geographic location of a vehicle. See also Telematics, Geotab. | Telematics, Geotab | https://www.techopedia.com/definition/12727/automatic-vehicle-locator-avl |
8 | BEV | Battery Electric Vehicle | An automobile or other vehicle having an electric motor that is fully powered by batteries | EV, PHEV | BEV |
9 | BIDS | ColoradoBIDS and State Price Agreements website | Procurement | Colorado BIDS | |
10 | CAN Bus | Controller Area Network | A message-based protocol designed to allow the Electronic Control Units (ECUs) found in today's automobiles, as well as other devices, to communicate with each other in a reliable, priority-driven fashion. | Telematics | https://www.pcmag.com/encyclopedia/term/can-bus |
11 | CARS | Colorado Automotive Reporting System | Colorado's fleet management system. This is the system of record for the State's fleet. See also CARSWeb, MyCARS | Fleet system, Reporting | CARS |
12 | CARSWeb | Colorado's fleet management system. This is the system of record for the State's fleet. See also CARS, MyCARS | Fleet system, Reporting | CARS | |
13 | CDU | Cabinet, Department, Unit | Prior to CORE this was the Department, Division, Section (DDS) | Accounting, CARS | N/A |
14 | CEO | Colorado Energy Office | CEO Mission: Reduce greenhouse gas emissions and consumer energy costs by advancing clean energy, energy efficiency and zero emission vehicles to benefit all Coloradans. | Policy | https://energyoffice.colorado.gov/ |
15 | ChargePoint | This is the primary provider of charging stations installed at Colorado agencies. | Fueling | https://www.chargepoint.com/ | |
16 | Charging Station | An apparatus or facility with one or more electrical outlets for recharging the batteries of electric vehicles | Fueling | Charging Station | |
17 | CMS | Contract Management System | Procurement | https://osc.colorado.gov/spco/ccu/cms | |
18 | CMV | Commercial Motor Vehicles | Under Colorado law, a commercial vehicle is defined as a vehicle used in commerce that weighs at least 16,001 pounds and is self‑propelled, towed, or designed to transport 16 or more passengers | Safety, Regulation, FMCSA | Commercial Vehicle Regulation |
19 | CNG | Compressed Natural Gas | State Fleet Management reimburses for all Compressed Natural Gas (CNG) fuel used by State fleet vehicles. In orrder to increase utlization of Natural Gas over Petroleum Gas | Accounting, CARS, RAQC | https://afdc.energy.gov/fuels/natural_gas_basics.html |
20 | Coding Changes | SFM uses an Accounting Code Template or a String of Codes to process billing events from our fleet management system via CORE. If the template or string you have provided needs to be updated, you will need to submit a coding change request. | Accounting | Internal Transfers and CORE Coding Changes (aka CARS Coding) | |
21 | COFRS | Colorado Financial Reporting System | Replaced by CORE, any reference to COFRS one should think CORE | Accounting, CARS | N/A |
22 | CORE | Colorado Operations Resource Engine | Current financial system for Colorado | Accounting, CARS | https://osc.colorado.gov/core-operations |
23 | CY | Calendar Year | January 1st through December 31st. | https://dictionary.cambridge.org/us/dictionary/english/calendar-year | |
24 | DOL / LAW | Department of Law | Often confused with Department of Labor & Employment (CDLE) and Department of Local Affairs (DOLA) | ||
25 | E.O. | Executive Order | In the United States, a state executive order is a directive issued by a governor that regulates operations of the state government and certain aspects of citizen life. | Regulation | https://www.colorado.gov/governor/executive-orders |
26 | ECM / ECU | Engine Control Module / Unit | The engine control unit is at the core of modern engine control systems. It controls the fuel supply, air control, fuel injection and ignition. | Telematics, ICE | https://www.definitions.net/definition/engine+control+unit |
27 | EV | Electric Vehicle | An Electric Vehicle, also known as a Battery Electric Vehicle is a fully electric vehicle with a rechargeable battery and no gasoline engine. See FAQ\AFV | https://dca.colorado.gov/state-fleet-management/about-us/fleet-faq | |
28 | EVSE | Electric Vehicle Support Equipment | Electric vehicle supply equipment (EVSE) supplies electricity to an electric vehicle (EV). Commonly called charging stations or charging docks, they provide electric power to the vehicle and use that to recharge the vehicle's batteries. | Fueling, Charging Station | https://afdc.energy.gov/fuels/electricity_infrastructure.html |
29 | FAST | Fleet Application Support & Training | This SFM team supports end users of fleet systems; specifically, CARS, Geotab, ChargePoint, and FreshDesk. Additionally, this team maintains the SFM website, the SFM knowledge base and other resource content as well as creates and distributes training materials for a variety of fleet processes. | https://dca.colorado.gov/state-fleet-management/state-fleet-contacts | |
30 | Fleet Coordinator¹ | The Fleet Coordinator is the Agency delegated (C.R.S. 24-30-1104(2)m) Subject Matter Expert (SME) on the agency operated fleet vehicles. As the delegate, the Fleet Coordinator is the connection to the agency leadership to identify and manage the strategic fleet needs of the agency and coordinate execution within all applicable State Policy. The Fleet Coordinator has the responsibility of a deeper level of knowledge about the agency’s use of vehicles and how to represent the agency on these needs. | Fleet Coordinator Handbook | ||
31 | Fleet Team | This is a mandadted group of people that are required by the Governor's Executive Order for Green House Reduction to create and routinely evaluate there reprsentative agencies stratigic and tactical execution. The required members are the Fleet Coordinator, Budget Director, and the Greening Govenrment Leadership Conucil Member. Addtional partiicapnts can be assinged by the agencies. | N/A | ||
32 | FMCSA | Federal Motor Carrier Safety Administration | This is the governing body for Commercial Motor Vehicles (CMV). Agencies that have vehicles carring heavy loads, trailers, more than 15 passnegers, or hazardous materials shoudl be aware of the regulaations associated with these duties. | Safety, Regulation, CMV | https://www.fmcsa.dot.gov/mission/about-us |
33 | FY | Fiscal Year | The State of Colorado's Fiscal Year runs from July 1th through June 30th. | Billing | Colorado General Assembly: Budget Timeline |
34 | GA | General Assembly | https://leg.colorado.gov/ | ||
35 | GCWR | Gross Combined Weight Rating | This is the maximum total combined weight of both the vehicle and trailer. | Safety | Calculating Vehicle Payload / Towing Capacity |
36 | Geofence | A geofence, also known as a zone in telematics, is a virtual geographic boundary, defined by GPS or RFID technology, that enables software to trigger a response when a mobile device enters or leaves a particular area. See also Zone. | Telematics, Zone | https://www.geotab.com/blog/what-is-geofencing/ | |
37 | GEOTAB | Fleets state wide selected vehicle telematics solution. | Telematics | https://www.geotab.com/ | |
38 | GO9 Device | Most current version of the in vehicle tracking devices provided by Geotab. Records and transmits the required data points generated by the operation of the subject vehicle. | https://www.geotab.com/vehicle-tracking-device/ | ||
39 | GPS | Global Positioning System | GPS, or the Global Positioning System, is a global navigation satellite system that provides location, velocity and time synchronization | Telematics | https://www.gps.gov/systems/gps/ |
40 | GSG | Greening State Government | Typically refering to the efforts to reduce Green House Gases emitted during the operating conditons of runnin a state. | https://dca.colorado.gov/state-fleet-management/alt-fuel-vehicles-greening | |
41 | GVWR | Gross Vehicle Weight Rating | The most weight that your vehicle can safely handle. In the past, you may have seen “Gross Axle Weight Ratings” or GAWR, but the modern gross vehicle weight rating is more precise | Safety | Calculating Vehicle Payload / Towing Capacity |
42 | Hybrid | A vehicle that uses two or more power sources, most commonly an internal combustion engine, a battery, an electric generator, and an electric motor, so as to reduce local emissions with adequate vehicle performance. | https://www.fueleconomy.gov/feg/hybridtech.shtml | ||
43 | ICE | Internal Combustion Engine | A vehicle that runs on a traditional engine with a gas-powered tank | https://www.energy.gov/eere/vehicles/articles/internal-combustion-engine-basics | |
44 | Internal Transfer | Movement of Vehicles within a Agency but to the different area / units | Accounting, CARS | Internal Transfers and CORE Coding Changes (aka CARS Coding) | |
45 | JBC | Joint Budget Committee | The Legislative function that provide approval of budgets submitted by the agencies | Budgeting | https://leg.colorado.gov/agencies/joint-budget-committee |
46 | Knowledge Base (SFM) | A store of information or data that is available to draw on | https://sfm.freshdesk.com/support/home | ||
47 | MVAC | Motor Vehicle Advisory Council | The primary role of the MVAC is to offer guidance and provide recommendations to improve the State Fleet Management program to the benefit of the State and participating agencies. A monthly meeting is held on the 3rd Thursday of the month from 9-11 a.m. | MVAC | |
48 | MyCARS | Colorado's fleet management system. This is the system of record for the State's fleet. See also CARS, CARSWeb | Fleet system, Reporting | CARS | |
49 | NREL | National Renewable Energy Laboratory | Transforms energy through research, development, commercialization, and deployment of renewable energy and energy efficiency technologies | https://www.nrel.gov/ | |
50 | OBD II Port | On Board Diagnostic | On-board diagnostics (OBD) refers to the automotive electronic system that provides vehicle self-diagnosis and reporting capabilities for repair technicians. An OBD gives technicians access to subsystem information for the purpose of performance monitoring and analyzing repair needs. | Telematics | https://www.geotab.com/blog/obd-ii/ |
51 | OIT | Office of Information Technology | State of Colorado Governor's Office of Information Technology | https://oit.colorado.gov/ | |
52 | Origami | Colorado's Insurance Risk Management software. Used for reporting insurance related incidents, specifically automobile accidents, as related to fleet. | Vehicle Operations, Accident Reporting | Auto Damage Incident Reporting Instructions for Origami | |
53 | OSPB | Office of State Planning and Budget | The primary role of the Office of State Planning and Budgeting (OSPB) is to provide the Governor with timely and complete information and recommendations so he can make sound public policy and budget decisions. | Budgeting | https://www.colorado.gov/governor/office-state-planning-budgeting |
54 | PHEV | Plug-In Hybrid Electric Vehicle | A plug-in hybrid electric vehicle uses batteries to power an electric motor and another fuel, such as gasoline, to power an internal combustion engine. See FAQ\AFV | https://dca.colorado.gov/state-fleet-management/about-us/fleet-faq | |
55 | SFM | State Fleet Management | Manages State’s current and future vehicle needs and drives change for Colorado through efficiency and innovation. | https://dca.colorado.gov/state-fleet-management | |
56 | SFM Help Desk | State Fleet Management's Help Desk / Ticketing System for end users to request system access or report system issues. | System Access, Ticketing System | https://sfm.freshdesk.com/support/home | |
57 | SME | Subject Matter Expert | Subject Matter Experts are defined as those individuals with specific expertise and responsibility in a particular area or field | https://www.directives.doe.gov/terms_definitions/subject-matter-expert-sme | |
58 | SORM | State Office of Risk Management | Committed to training state employees in the best work practices that will help them identify, mitigate, and manage the hazards they face, no matter what kind of environment they work in or what kind of authority they have. | https://osc.colorado.gov/sorm | |
59 | Telematics | Telematics is a method of monitoring cars, trucks, equipment and other assets by using GPS technology and on-board diagnostics (OBD) to plot the asset’s movements on a computerized map. Also known as fleet tracking or GPS vehicle tracking, telematics is now an essential management tool for many commercial and government fleets. | Telematics, Geotab | https://www.geotab.com/blog/what-is-telematics/ | |
60 | UER | Uneconomical Repair | These are expenses that do not meet the cost effective justification to fund the repair. Examples would be accident totals or major systems repairs like engine replacement that are requested late in the vehicles life cycle. | VAT, Call Center | N/A |
61 | VAT | Vehicle Allocation Team | This SFM group oversees the vehicle specifications, bid evaluations, new vehicle ordering, titling and registration, vehicle reassignment, and disposal. | https://dca.colorado.gov/state-fleet-management/state-fleet-contacts | |
62 | Vehicle Coordinator¹ | The Vehicle Coordinator is a support agent for the Fleet Coordinator and acts to relay the fleet strategy to the operational level of each division and is the main point of contact for the operators. Operational needs of the agency funnel through this Vehicle Coordinator position back to the Fleet Coordinator who utilizes the tools and resources provided by State Fleet Management. See also Fleet Coordinator. | Fleet Coordinator Handbook | ||
63 | Zone | A zone, also known as a geofence in telematics, is a virtual geographic boundary, defined by GPS or RFID technology, that enables software to trigger a response when a mobile device enters or leaves a particular area. See also Geofences. | Telematics, Geofence | https://www.geotab.com/blog/what-is-geofencing/ | |
64 | ¹Fleet Coordinator vs Vehicle Coordinator | The Fleet Coordinator is the connection to the executive leadership teams to help identify and manage the strategic fleet needs of the agency and coordinate implementation. The Vehicle Coordinator relays the fleet strategy to the operational level of each division and is the main point of contact for the operators. Operational needs of the agency funnel through this position back to the Fleet Coordinator who utilizes the tools and resources provided by State Fleet Management. Fleet Coordinators represent the agency at the MVAC and speak on behalf of the agency. | |||