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PHYSICS ADMINISTRATIVE AND SUPPORT SERVICES
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April 2025
For Urgent Requests, please call or message us on Zoom
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UnitTitleNameTelephoneEmailMeeting/Appt SchedulerOffice LocationScheduleIn Person Schedule
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DEPT ADMINISTRATION
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Academic Admin.DEPARTMENT CHAIR:Oleg Shpyrko*(858) 534-3066chair@physics.ucsd.eduUrey Hall Addtion 120
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Strategic PlanningVICE CHAIR - Grad EDUCATION:Elena Koslover(858) 534-1891ekoslover@ucsd.eduUrey Hall 7250
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Department Mgmt.VICE CHAIR - UG EDUCATION:Philbert Tsaiptsai@ucsd.eduMayer Hall
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CHIEF ADMINISTRATIVE OFFICER (CAO):Jasmyn (Hornbuckle) Wuerthwein*(858) 822-0434jhornbuckle@ucsd.eduClick this link to schedule a meeting with JasmynUrey Hall Addition 121M-F 8-5M, T, W, TH
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Front Desk/General Administration:Admin Student Staff (858) 246-3440phyadminsupport@ucsd.edu
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FACILITIES SERVICES: EMERGENCY CONTACT: 858-518-6288
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Helium & Nitrogen RechargeFACILITIES MANAGER:Dirk Johnson(858) 534-1027d9johnson@ucsd.eduMayer Hall 3426M-F 7-3:30M, T, W, TH, F
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Facilities managementFacilities Administrator:Gina Majorossy(858) 519-2397gmajorossy@ucsd.eduMayer Hall 3426M-F 7:30-4M, T, TH, F
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Safety/Security/KeysDev Tech:Vacant
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FINANCIAL SERVICES
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Contracts & GrantsFINANCE MANAGER:Ian Swirka(858) 534-7514iswirka@ucsd.eduClick this link to schedule a meeting with IanUrey Hall Addition 107M-F 8-4:30M, T, W, TH, F
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Financial MgmtCONTRACTS & GRANTS Lead:Jacob Ding(858) 246-5723ading@ucsd.eduClick this link to schedule a meeting with JacobRemote OnlyM-F 8-4:30N/A
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FTE/Provision ControlResearch Admin: Dafne Flores(858) 822-6157daf005@ucsd.eduClick this link to schedule a meeting with DafneRemote OnlyM-F 7:30-4pN/A
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Equipment InventoryResearch Admin: Andres Guzman(858) 246-3497a6guzman@ucsd.eduClick this link to schedule a meeting with AndresUrey Hall Addition 105M-F 8-4:30M
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Purchasing ApprovalsResearch Admin: Valerie Ligsay(858) 246-3487vligsay@ucsd.edu Click this link to schedule a meeting with ValerieUrey Hall Addition 106M-F 8-4:30T, 8-4:30
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Gifts/EndowmentsSr Research Admin: Robin Knox(858) 534-3560rsknox@ucsd.eduClick this link to schedule a meeting with RobinUrey Hall Addition 105M-F 8-4:30TH
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Cards- Travel and ProcurementSr Research Admin: Janice Wu(858) 534-7241jswu@ucsd.eduClick this link to schedule a meeting with JaniceRemote OnlyM-F 9-5:30N/A
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Recharge BillingDept Finance: Mike Phan(858) 246-3484mkphan@ucsd.eduClick this link to schedule a meeting with MikeUrey Hall Addition 101M-F 9-5:30, W 7:30-4W 7:30-4; Th 9-5:30
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ADMINISTRATIVE SUPPORT SERVICES
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Travel and ReimbursementsMANAGER and EXEC ASST:Norka De Smetnordesmet@ucsd.eduClick this link to schedule a meeting with NorkaUrey Hall Addition 112M-TH 7:30-4, F 8-4:30T, TH, F
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Faculty SupportFaculty Admin:Erin Gerlach(858) 822-1291egerlach@ucsd.eduClick this link to schedule a meeting with ErinRemote OnlyM-F 8-4:30N/A
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PurchasingFaculty Admin:Susan Marshall(858) 534-1082smarshall@ucsd.eduClick this link to schedule a meeting with SusanUrey Hall Addition 114M-F 8-4:30W, TH
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Website, Social Media, NewsletterFaculty Admin:Daniela Roman(858) 246-3483dromangutierrez@ucsd.eduClick this link to schedule a meeting with DanielaUrey Hall Addition 113BM-T 7-3:30, W-F 8-4:30M, T
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Events, Seminars, ColloquiaAdmin and Events Coordinator:Grace McDonald(858)-822-4587grmcdonald@ucsd.eduClick this link to schedule a meeting with GraceUrey Hall Addition 113AM, TH, F: 8-4:30; T, W: 7:30-4M, TH, F
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PERSONNEL SERVICES
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Acad & Staff PersonnelHR/AP MANAGER:Allana Griffith(858) 246-3493adgriffith@ucsd.eduClick this link to schedule a meeting with AllanaUrey Hall Addition 110M-F 7:30-4T, W, TH
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Benefits and PayrollAP Analyst:Havadeza Torres(858)-822-2978 h6torres@ucsd.eduClick this link to schedule a meeting with HavadezaUrey Hall Addition 108M-F 7:30-4T,F
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AP & HR AssistanceAP Analyst:Vacant, see Allana
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Post Doctoral Scholars/VisasPostdoc and Visitor Coordinator:Heather McMaster(858) 822-2374hemcmaster@ucsd.eduClick this link to schedule a meeting with HeatherUrey Hall Addition 104M-F 7:30-4M, T
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Visiting ScholarsHR Analyst: Feifei Yu(858) 534-5780f6yu@physics.ucsd.eduClick this link to schedule a meeting with FeifeiRemote OnlyM-F 6:30-3 N/A
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STUDENT SERVICES
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Student Affairs & OutreachSTUDENT AFFAIRS MANAGER:Catherine McConney(858) 534-5982camcconney@ucsd.eduClick this link to schedule a meeting with CatherineMayer Hall 2601M-F 7:30-4M-F
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Graduate AdvisingGrad Affairs Supervisor:Sharmila Poddar(858) 822-1074shpoddar@ucsd.eduClick this link to schedule a meeting with SharmilaMayer Hall 2611M-F 8:30-5Varies
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Graduate AdmissionsGrad Admissions Coordinator:Jennifer Yang(858) 534-3293p1yang@ucsd.eduClick this link to schedule a meeting with JenniferMayer Hall 2651M-F 8-4:30T, W, Th
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Graduate Funding & TAsTA Hiring/Grad Funding Admin:Dawn Love(858) 822-1468d1love@ucsd.eduClick this link to schedule a meeting with DawnMayer Hall 2661M-F 7-3:30M, W
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Curriculum & Undergrad. AffairsUndergrad & Curriculum Supervisor:Antoinette (Toni) Moore(858) 246-3492anm025@ucsd.eduClick this link to schedule a meeting with ToniRemote OnlyM-F 7-3:30N/A
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Undergrad. AdvisorUndergraduate Coordinator:Gemina (Gem) Soriano(858) 246-3513g2soriano@ucsd.eduClick this link to schedule a meeting with GemMayer Hall 2621M-F 8-4:30M, T, Th
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Student Affairs Front DeskIntake Coordinator:Vacant(858) 534-1745
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MACHINE SHOP SERVICES
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Consulting & InstructionSHOP SUPERVISOR:Bradley (Brad) Hanson(858) 534-7049bhanson@ucsd.eduMayer Hall 2531M-F 8-4M, T, W, TH, F
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Lecture Demos & Undergrad. Lab SupportVacant
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Electronics, Equip. Fabrication/RepairVacant
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UHA conference rm:(858) 246-1851
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*Dept Leadership with signing authority
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