ABCDEFGHIJKLMNOPQRSTU
1
UC San Diego, Department of Physics, Administrative Support Team
2
Admin Supervisor: Norka De Smet, nordesmet@ucsd.edu
3
Faculty Admin Assignments Updated 05/22/2025
4
Erin GerlachSusan MarshallDaniela RomanGrace McDonaldAdmin Support Team
5
Faculty AdminFaculty AdminFaculty AdminAdmin and Events Coordinator(led by Grace McDonald):
6
8:00-4:30 M-F (Remote)
8:00-4:30 M-F (In Person Wed-Thurs)
7:00-3:30 M-T, 8:00-4:30 W-F (In Person Mon-Tues)
8:00-4:30 M, TH, F; 7:30-4:00 T-W (In Person Mon, Thurs, Fri)
In Person Daily
7
858-822-1291858-534-1082858-246-3483(858)-822-4587858- 246-3440
8
egerlach@ucsd.edusmarshall@ucsd.edudromangutierrez@ucsd.edugrmcdonald@ucsd.eduPHYadminsupport@ucsd.edu
9
Back Up: Daniela RomanBack Up: Erin GerlachBack Up: Susan MarshallBack Up: Norka De SmetBack Up: Grace McDonald
10
Assignment Includes:Assignment Includes:Assignment Includes:Assignment Includes:Assignment Includes:
11
Allen, MonicaArovas, DanielBranson, JamesArnold, Kam (PHY only)Arlett, Jessica (LSOE)
12
Barreiro, JulioAveritt, Rick (Assoc Dean of Grad Ed)Chivukula, R. SekarJun, SuckjoonBal, Gurleen (LPSOE)
13
Butov, LeonidDi Ventra, MaxDuarte, JavierKeating, BrianDe Smet, Norka
14
Dudko, OlgaFogler, MichaelFlauger, RaphaelDriscoll, Fred (Emer)
15
Goldenfeld, NigelFuller, GeorgeGreen, DanielOther Responsibilities:Dubin, Daniel (Emer)
16
Groisman, AlexHirsch, JorgeGrinstein, Ben Events and SeminarsGriffith, Allana
17
Grover, TarunKleinfeld, DavidIntriligator, KenWebsite and Social MediaHanson, Brad
18
Hwa, TerryParker, Daniel Jenkins, Elizabeth (Emer)Front Desk Administration/Admin Support TeamJohnson, Dirk
19
Koslover, Elena (Vice Chair of Ed)Lin, Tongyan Kuti, Julius (Emer)
20
Maple, Brian Manohar, Aneesh (Emer)Kritsuk, Alexei (Res Sci)
21
Popmintchev, TenioMcGreevy, JohnLi, Aobo
22
Serra, MattiaNi, KaixuanLindblom, Lee (Res Sci)
23
Smith, DougRappel, Wouter-Jan (Res Sci)McConney, Catherine
24
Tan, Tzer Han Sharma, VivekMeyertholen, Andrew (Vice Chair of Ed)
25
Vergassola, Massimo (3/2025)Wuerthwein, Frank (Research Group Only)O'Neil, Thomas (Emer)
26
You,Yi-ZhuangYagil, AviOh, Seungeun
27
Zhao, HongboYang, LiangPostdoc Organization
28
Sham, Lu (Emer)
29
Shotwell, Brian (LPSOE)
30
Sinha, Sunil (Emer)
31
Smith, Kevin
32
Swirka, Ian
33
Student Organizations (PGC, YPP, MIIP, SPS, etc)
34
Tsai, Philbert (LSOE)
35
Other Support
**Please see Grace McDonald for Colloquia, Seminar, and large department funded events
36
Faculty or ManagerAdmin NameEmail Address
Core Job Functions of an Administrative Support Team Member
37
Frano, Alex Mario A Rojas Grave De Peraltamrojasgravedeperalta@physics.ucsd.eduRoom Reservations for VisitorsAs Time Permits
38
Schuller, Ivan Mario A Rojas Grave De Peraltamrojasgravedeperalta@physics.ucsd.eduVisit Management- IDs, Housing Info, Scheduling, TravelOther Admin Duties- Editing, Printing
39
Shpyrko, Oleg (Dept Chair)Norka De Smetnordesmet@ucsd.eduRecruitment ManagementHR Duties- BioBibs, editing Publication List
40
Simmons, Elizabeth (EVC) Carolyn Arntsencarntsen@ucsd.eduRecruitment ReimbursementsResearch Duties- Editing, Formatting Docs, etc
41
Wuethwein, Frank (Director-SDSC)Vanessa Martinezv4martinez@ucsd.eduBuying Goods and Services
42
Wuerthwein, Jasmyn (CAO)Norka De Smetnordesmet@ucsd.eduInvoicing/Inquiries/Investigation
43
 Wire Transfer forms
44
Procurement Card Management
45
T&E Card Management
46
Travel Arrangements
47
Travel Reimbursement
48
Expense Reimbursement
49
Meeting/Event Organization - Needs approval from Admin Supervisor
50
Seminar/Colloquia Organization (Events Coord)
51
Relocation Reimbursements
52
Shipping/Mailing
53
Deposit Checks
54
Dining Recharge
55
Tasks may be assigned to a Student Worker
56
57
Any functions that are not listed above require prior approval from the Admin Supervisor
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100