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Superintendent Announcement RolloutInsert Launch Date BelowLESS # OF DAYS
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Checklist Dates (Calculate by changing the date to the right) → →7/1/202417← You can adjust these to give yourself more or less time
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Make a copy by clicking "File" > "Make a copy"
16Guide to Announcing a New Superintendent
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Pre- As Soon As Possible6/15Saturday, June 15, 20246/16Sunday, June 16, 202415
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Call with To-Be Superintendent ElectNarrative Bio CompleteFinalize Base Text for Email Announcements14
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Request Narrative Bio as PreferredDraft Base Text for Email Announcements (All Groups)Customize Email Announcement for PADS13
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Request Preferred Images or Photoshoot for Profile/FamilyDraft Web Site Text & StructureFinalize Web Site Text & Structure10
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Request Letter from the Superintendent (250 to 500 words)Draft Postcard Announcement TextFinalize Postcard Text9
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Request Email or Contact List for "What Other's Are Saying"Receive Superintendent's Profile & Family Pictures Compile & Complete Mailing Data for Postcard8
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Request Short Bio & Byline
Draft Wikipedia Page for New Superintendent w/ Old Information
Draft Candidate Timeline Achievements & Life2
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Request Video Welcome (1 to 2mins) Address LogisiticsDecide Livestream or Not?Create Livestream Account2
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Survey First Two Pages of Google Results for NameOrder Livestream Hardware from Amazon Prime1
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Create Wikipedia Account (No Connection to Institution)
Request Quotes from references, committee members and trustees
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Status on Preferred Images for Profile and Family?
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6/17Monday, June 17, 20246/18Tuesday, June 18, 20246/21Friday, June 21, 2024
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Press Release Draft CompletePress Release Circulated for Review to Review email with VP of Student Dev
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Media List & Sample Emails CompleteFinalize Letter from the SuperintendentReview Email with VP of Advancement
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Draft Emails to All "What Other's Are Saying" List
Draft All Social Media Posts (Facts, Quotes, Background, Books)
Inform Designers and Draft of Banners Complete
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Status on Video Welcome?Website & Facebook Banner Concept DoneAll Social Medai Posts & Links to 3rd Party Content Completed
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Status on Narrative Bio?Submit Postcard and Mailing Data to MailhouseTest Livestream
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Finalize Postcard DesignRequest Quotes from Search Committee PADS Reps
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Confirm Wikipedia Page for Superintendent & Submit
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6/29Saturday, June 29, 20246/30Sunday, June 30, 20247/1LAUNCHTime
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Final Superintendential Search Committee MeetingOversized Postcard Drops (for Thursday, Friday Devlivery)Schedule Tweets & Facebook Posts for District & Superintendent9:00am
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Board Meeting and VotePress Release Uploaded to PR Web by 4:00pm (Needs final approval by Board)On Campus Announcement & Livestream Begins11:00am
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Send Email to Faculty about In-Person MeetingTest LivestreamAdd Superintendent’s Letter, Page, Videos, Images to website11:15am
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Send Emails to What Others Are Saying List - Emphasize Confidentiality
Review ChecklistPost Press Release to Front Page (with links to letter, page, videos, images)11:20am
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Email to PTA, Student Group Reps & Email Senders requesting help on Launch Day (Do Not Send Actual Text of Announcement)
Review All Social Media PostsSend Student Announcement Email ( NAME)11:30am
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Email to Media List about Upcoming AnnouncementReview Line Up of Commencement SpeakersPost to Student Body Facebook Page (NAME)11:35am
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Send Invites to VIPs to Attend Launch Event in PersonDistrict Schedule Tweets & Facebook Posts Go Live11:45am
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Confirm Announcement SpeakersSend Alumni Announcement (NAME)11:50am
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Send Parent Announcement (NAME)11:55am
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Send Friends & Donors Email Announcement Sent (NAME)12:01pm
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Superintendent’Scheduled Tweets Go Live12:05pm
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Send Prospective Students Announcement (NAME)12:10pm
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District’s Wikipedia Page Updated, Superintendent’s Wikipedia Page Updated.12:15pm
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Update Twitter Bio (Superintendent-elect at District’s)1:00pm
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