04 Timeline
 Share
The version of the browser you are using is no longer supported. Please upgrade to a supported browser.Dismiss

 
$
%
123
 
 
 
 
 
 
 
 
 
ABCDE
1
DatesTaskAssigneeStatusComments
2
Oct - Dec 2014Discuss vision with NAHSL ChairChairComplete
3
Oct - Dec 2014Set up CPC website on NAHSL LibGuideChairComplete
4
Oct - Dec 2014Form committees, outline responsibilities of eachChairComplete
5
Oct - Dec 2014Meet with initial committee members about budgetJCG, KSF, TLComplete
6
Oct - Dec 2014Extend invitation to NY/NJ, UNYOCChairComplete
7
Oct - Dec 2014Discuss potential sites with committee & Donna WikstrandCommitteeComplete
8
Dec 2014 - Feb 2015
Prepare preliminary budgetChairComplete
9
Jan - Feb 2015Sign contract for siteChairComplete
10
Jan - July 2015Set up meeting schedule for Planning Committee chairsChairCompleteon CPC website
11
Jan - July 2015Discuss conference themes / topicsCommitteeComplete
12
Jan - July 2015Decide theme, logoCommitteeComplete
13
Jan - July 2015Discuss potential speakersCommitteeComplete
14
Jan - July 2015Discuss venues for social eventsHospitalityComplete
15
July-Aug 2015Begin placing events into block scheduleChair/ProgrammingComplete
16
July -Aug 2015Plan invitation to be presented Rhode Island 2015MarketingComplete
17
July - Aug 2015Start to invite and confirm speakersProgramComplete
18
Sept. 2015Finalize invitation for presentation at Rhode Island 2015MarketingComplete
19
Sept. 2015Make arrangements for reception and banquetHospitalityComplete
20
Oct. 2015Talk to exhibitorsExhibitsComplete
21
Oct. 2015Attend hand off luncheon at 2015 conferenceAll CPC membersComplete
22
Nov. 2015Review evaluations from NAHSL2015CommitteeComplete
23
Nov. 2015Set exhibitors' feeChair, exhibitsComplete
24
Nov. 2015Get preliminary quote for AV, based on previous conferenceAVComplete
25
Nov. 2015Revise budget based on previous conferenceChairComplete
26
Nov. 2015Review hotel room commitment with Donna WikstrandChairComplete
27
Nov. 2015Send save-the-date to corporate offices of vendorsExhibitsComplete
28
Nov 2015Send letters of agreement to speakersChair, ProgrammingComplete
29
Dec. 2015Prepare list of events suitable for sponsorshipSponsorshipComplete
30
Dec 2015Send letter to MLA to ask for rep to come to conferenceChairComplete
31
Jan 2016Start to build "public" conference website, get exhibitor page up firstWebsiteComplete
32
Jan 2016Send invitation to potential exhibitorsExhibitsComplete
33
Jan. 2016Initial contacts for exhibitorsExhibitsComplete
34
Jan. 2016Begin planning scholarship tableScholarshipComplete
35
Jan. 2016solicit donationsScholarshipComplete
36
Jan. 2016solicit volunteers to staffScholarship
37
Feb. 2016Begin to line up vendorsExhibitsComplete
38
Feb. 2016Tentative program and moderatorsProgramComplete
39
Feb. 2016Make room selections for each section of the programProgramComplete
40
Feb 2016Receive information about possible CE classesCEComplete
41
Mar. 2016Set final registration feeChair, committeeComplete
42
Mar. 2016Determine room registration deadlineHotelComplete
43
Mar. 2016Review projected exhibitors incomeExhibitsComplete
44
Mar. 2016Draft save the date e-mail for NAHSL membersPublicityComplete
45
Mar. 2016Finalize reception and banquet detailsHospitality, HotelIn Progress
46
Mar. 2016Set up system for member & exhibitor registration.Reg, ExhibitsComplete
47
Mar. 2016Discuss food & room assignments with hotelHotel, othersComplete
48
Mar. 2016Send out save the date e-mailMarketingComplete
49
Apr. 2016Begin contacting exhibitors who have not yet respondedExhibitsComplete
50
Apr. 2016Arrange vendor sessions for lightning rounds/product demos if neededExhibits, ProgramIn Progress
51
Apr, 2016Make final meal selections for meal and choices for pre-reg packetHospitalityComplete
52
Apr, 2016Plan tentative room layout for exhibitorsExhibitsComplete
53
Apr, 2016Solicit more exhibitors if space is availableExhibitsIn Progress
54
April 2016Receive finalized CE course listCEComplete
55
April 2016Determine early registration deadlineCommitteeComplete
56
May 2016Solicit RML and Resource Libraries for donationsSponsorshipIn Progress
57
May. 2016Applications for NAHSL scholarship publicizedRegistrationComplete
58
May. 2016Determine evaluation form and summary formEvaluationIn Progress
59
May 2016Determine what is on hospitality tableHospitalityComplete
60
May. 2016Review phone and electricity needs for exhibitors with hotelExhibits, HotelComplete
61
May. 2016Put hotel link on website for booking roomsWebComplete
62
May. 2016Determine room choices for program, give info to hotelProgramComplete
63
May. 2016Determine speaker hotel room needsProgram
64
May. 2016Website live in early JuneRegistration, WebsiteComplete
65
Jun. 2016Signage needs for all to MarketingMarketing
66
Jun. 2016Final program finalizedProgramIn Progress
67
Jun. 2016Script out program, who sits where, who moderatesIn Progress
68
Jun. 2016Determine staffing needs for
69
Jun. 2016 registration tableRegistration
70
Jun. 2016 hospitality tableHospitality
71
Jun. 2016 scholarship tableScholarship
72
Jun. 2016Send out e-mail to membership that registration is now openWebComplete
73
Jun. 2016Figure out what to incude in registration packetIn Progress
74
Jun. 2016Plan scholarship table arrangementsScholarshipIn Progress
75
Jun. 2016Determine signs neededMarketing
76
Jul. 2016PDonna
77
Jul. 2016Finalize exhibit layout and give to hotelExhibitsComplete
78
Jul. 2016Arrange for signsMarketing
79
Jul. 2016Order all supplies such as folders, badges, holders, lanyards, ribbons, tickets???
80
Jul. 2016Get CVs for introductionsProgram
81
Jul. 2016Assign hosts/escorts for speakers at mealsProgram
82
Jul. 2016Get tickets for scholarship fundScholarshipComplete
83
Jul. 2016Register speakers & instructors. make sure they register for hotel on their own, if needed.Program; CE
84
Aug. 2016Check speakers' travel arrangementsProgram
85
Aug. 2016Plan registration table layoutRegistration
86
Aug. 2016Plan welcome gifts for guests and speakers
87
Aug. 2016Copy due for Conference packet Sept. 10
88
89
Aug. 2016Finalize menus for all functionsHospitality
90
Aug. 2016Send final confirmation to exhibitors includng instructions and floor planExhibits
91
Aug. 2016Check exhibitors registration for conference and hotelExhibits
92
Aug. 2016Prepare list of items on scholarship tableScholarshipIn Progress
93
Sept.- Oct. 2016Get program printedProgramming
94
Sept.- Oct. 2016final check on everything
95
Sept.- Oct. 2016script out meetingIn Progress
96
Sept.- Oct. 2016final contact with speakersProgram
97
Sept.- Oct. 2016make arrangements on where to meet speakersProgram
98
Sept.- Oct. 2016print badges, print meal tickets
99
Sept.- Oct. 2016assemble common items in conference packetCPC
100
Sept.- Oct. 2016meal count to hotel cateringHospitality
Loading...
Main menu