VegOttawa Fest - Volunteer Schedule - Public Copy

	A	B	C	D	E	F	G
1	Volunteer Teams	Schedule	Hours	Tasks	Accessibility	Name of Volunteer	Supplies needed

2	Exhibitor Liaison Lead	7am-1pm	6	Help exhibitors check-in/register, load in & set-up to their assigned spot	Requires walking	Stefanie	Booth labels, map
3	Exhibitor Liaison Lead	1pm-7pm	6	Help exhibitors check-in/register through afternoon and assist/support quick load out	Requires walking	Joyce S
4	Exhibitor Liaison Assistant	7am-11am	4	Help lead/event planner check-in/register, direct and support exhibitors with set-up & load in	Requires walking	Diandra
5	Exhibitor Liaison Assistant	7am-11am	4	Help lead/event planner check-in/register, direct and support exhibitors with set-up & load in	Requires walking	Borris Fosso Deffo
6	Exhibitor Liaison Assistant	7am-11am	4	Help lead/event planner check-in/register, direct and support exhibitors with set-up & load in	Requires walking	Kyle Woolsey
7	Exhibitor Liaison Assistant	7am-11am	4	Help lead/event planner check-in/register, direct and support exhibitors with set-up & load in	Requires walking	Sebastian Gauthier
8	Exhibitor Liaison Assistant	7am-11am	4	Help lead/event planner check-in/register, direct and support exhibitors with set-up & load in	Requires walking	Laura Khan
9	Exhibitor Liaison Assistant	11am-4pm	5	Help lead/event planner check-in/register, direct and support exhibitors with set-up & load in	Requires walking	Laura Vandenberg
10	Exhibitor Liaison Assistant	11am-4pm	5	Help lead/event planner check-in/register, direct and support exhibitors with set-up & load in	Requires walking	Monica Sharma
11	Exhibitor Liaison Assistant	11am-4pm	5	Help lead/event planner check-in/register, direct and support exhibitors with set-up & load in	Requires walking	Alhian Abdelhafid
12	Exhibitor Liaison Assistant	11am-4pm	5	Help lead/event planner check-in/register, direct and support exhibitors with set-up & load in	Requires walking	Saane Madsen-Mafi
13	Exhibitor Liaison Assistant	4:30pm-7:30pm	3	Help lead/event planner direct and support exhibitors with load out	Requires walking	Aryan Nambiar
14	Exhibitor Liaison Assistant	4:30pm-7:30pm	3	Help lead/event planner direct and support exhibitors with load out	Requires walking	Nimisha Maniyar
15	Exhibitor Liaison Assistant	4:30pm-7:30pm	3	Help lead/event planner direct and support exhibitors with load out	Requires walking	Shravya Sada
16	Exhibitor Liaison Assistant	4:30pm-7:30pm	3	Help lead/event planner direct and support exhibitors with load out	Requires walking	Rafik Boudra
17	Set-up & Tear Down Lead	7am-10am	3	Support and assist Set-up & Tear Down Team with set-up tables, chairs as per site plan, linen, signage, etc. needed for event	Requires walking, lifting and carrying tables, chairs, linen	Kevin U
18	Set-up & Tear Down Lead	4:30pm-7:30pm	3	Support and assist Set-up & Tear Down Team with set-up tables, chairs as per site plan, linen, signage, etc. needed for event	Requires walking, lifting and carrying tables, chairs, linen	Riana
19	Set-up & Tear Down Team	7am-10am	3	Assist Team Lead with set-up tables, chairs as per site plan, linen, signage, etc. needed for event	Requires walking, lifting and carrying tables, chairs, linen	Adarsh Vasava
20	Set-up & Tear Down Team	7am-10am	3	Assist Team Lead with set-up tables, chairs as per site plan, linen, signage, etc. needed for event	Requires walking, lifting and carrying tables, chairs, linen	Jupiter Kumar-Levi
21	Set-up & Tear Down Team	7am-10am	3	Assist Team Lead with set-up tables, chairs as per site plan, linen, signage, etc. needed for event	Requires walking, lifting and carrying tables, chairs, linen	Saade Youmna
22	Set-up & Tear Down Team	4:30pm-7:30pm	3	Assist Team Lead with set-up tables, chairs as per site plan, linen, signage, etc. needed for event	Requires walking, lifting and carrying tables, chairs, linen	Nell Gatsing Fotsing
23	Set-up & Tear Down Team	4:30pm-7:30pm	3	Assist Team Lead with set-up tables, chairs as per site plan, linen, signage, etc. needed for event	Requires walking, lifting and carrying tables, chairs, linen	Mathumitha Thevakumar
24	Set-up & Tear Down Team	4:30pm-7:30pm	3	Assist Team Lead with set-up tables, chairs as per site plan, linen, signage, etc. needed for event	Requires walking, lifting and carrying tables, chairs, linen	Sharanya Rao Padala
25	Guest Services Lead	9am-2pm	5	Support guest service team with questions, etc., cover breaks, greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Linda	Cash donation jar, phones to accept donations
26	Guest Services Lead	2pm-7pm	5	Support guest service team with questions, etc., cover breaks, greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Linda	Cash donation jar, phones to accept donations
27	Guest Services	9:30am-2pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Nathalie Houle
28	Guest Services	9:30am-2pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Carola Garjado
29	Guest Services	9:30am-2pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Ciaran Slowey
30	Guest Services	9:30am-2pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Joyce R.
31	Guest Services	9:30am-2pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Jennifer Demone/Sarah Crowe?
32	Guest Services	2pm-6:30pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Junayna Khan
33	Guest Services	2pm-6:30pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Joyce R.
34	Guest Services	2pm-6:30pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Sarah Crowe
35	Guest Services	2pm-6:30pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Suzanne Desaulniers
36	Guest Services	2pm-6:30pm	4.5	Greeting attendees, answering questions, helping guests find their way around the venue and exhibitors, including to restrooms, and Speaker/Panel areas and encouraging attendees to complete exit survey	Requires sitting at guest services	Clover Hall
37	Door Attendant	9:30am-12:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Sharvari Jagtap	Some door attendants will need a counting device
38	Door Attendant	9:30am-12:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool		Some door attendants will need a counting device
39	Door Attendant	9:30am-12:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Sofia Robiero Campos	Some door attendants will need a counting device
40	Door Attendant	9:30am-12:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Serena Danyluck	Some door attendants will need a counting device
41	Door Attendant	12:30pm-3:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Nayla Hattem	Some door attendants will need a counting device
42	Door Attendant	12:30pm-3:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Sharvari Jagtap	Some door attendants will need a counting device
43	Door Attendant	12:30pm-3:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Yifei Lui	Some door attendants will need a counting device
44	Door Attendant	12:30pm-3:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Serena Danyluck	Some door attendants will need a counting device
45	Door Attendant	3:30pm-6:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Michele Halle	Some door attendants will need a counting device
46	Door Attendant	3:30pm-6:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Tamara Bahlawan	Some door attendants will need a counting device
47	Door Attendant	3:30pm-6:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Eric Ho	Some door attendants will need a counting device
48	Door Attendant	3:30pm-6:30pm	3	Count attendees entering event to monitor capacity	Requires standing for long periods of time - could be accommodated with bar height chair/stool	Juana Carvajal	Some door attendants will need a counting device
49	Stage & Guest Speaker Lead	9:15am-5:15pm	8	Ensure program follows schedule, ensure speakers arrive on time, introduce speakers, facilitate questions, oversee other volunteers	Requires walking, lifting and carrying equipment	Marianne
50	Speaker Facilitator	9:15am-5:15pm	4	Ensure program follows schedule, ensure speakers arrive on time, introduce speakers, facilitate questions	Requires walking	Hilary
51	Speaker Facilitator	9:15am-5:15pm	4	Ensure program follows schedule, ensure speakers arrive on time, introduce speakers, facilitate questions	Requires walking	Liz
52	Stage & Guest Speaker Assistant	10am-2pm	4	Assist Speaker Team Lead with details pertaining guest speaker and panel talks, tech & A/V support	Requires walking, lifting and carrying equipment	Alex Creamer
53	Stage & Guest Speaker Assistant	2pm-6pm	4	Assist Speaker Team Lead with details pertaining guest speaker and panel talks, tech & A/V support	Requires walking, lifting and carrying equipment	Carola G.
54	Green Team	10am-2pm	4	Requires walking, emptying garbages/recycling/compost, collecting litter around venue, sort garbage and recycling correctly, clear tables in food area	Requires walking, lifting and bending	Matt T
55	Green Team	10am-2pm	4	Requires walking, emptying garbages/recycling/compost, collecting litter around venue, sort garbage and recycling correctly, clear tables in food area	Requires walking, lifting and bending	Tarek Ammar khodja
56	Green Team	2pm-6pm	4	Requires walking, emptying garbages/recycling/compost, collecting litter around venue, sort garbage and recycling correctly, clear tables in food area	Requires walking, lifting and bending	Chrissy Chaisson
57	Green Team	2pm-6pm	4	Requires walking, emptying garbages/recycling/compost, collecting litter around venue, sort garbage and recycling correctly, clear tables in food area	Requires walking, lifting and bending	Jossee Deschenes
58	Green Team	2pm-6pm	4	Requires walking, emptying garbages/recycling/compost, collecting litter around venue, sort garbage and recycling correctly, clear tables in food area	Requires walking, lifting and bending	Selma Luenes
59	Social Team	9am-1pm	4	Collect video and photos, and waivers, with exhibitors and attendees	Requires walking	Poli
60	Social Team	12pm-4pm	4	Collect video and photos, and waivers, with exhibitors and attendees	Requires walking	Joyce
61	Social Team	2pm-6pm	4	Collect video and photos, and waivers, with exhibitors and attendees	Requires walking	Lexi (Seaglass)
62	General Oversight	7am-7pm	12	Responsible for anything that comes up related to VegOttawa Association, etc., checking in on logistics/communication, interacting with media, covering for breaks where needed, thanking sponsors in attendance, covering breaks, responding to issues	Requires walking and standing	Alan
63	General Oversight	7am-7pm	12	Responsible for anything that comes up related to VegOttawa Association, etc., checking in on logistics/communication, interacting with media, covering for breaks where needed, thanking sponsors in attendance	Requires walking and standing	Riana
64	Floater	10am-2pm	4	Cover washroom breaks throughout volunteer team positions	Requires walking and standing	Monica F.
65	Floater	2pm-6pm	4	Cover washroom breaks throughout volunteer team positions	Requires walking and standing	Benjamin Tchang, Jen Gilmer
66	First Aid	7am-2pm	7	Responsible for providing first aid treatment to attendees, exhibitors and volunteers as needed	Requires specific skill set to providing first aid to people	Addison Jalbert	First aid kit
67	First Aid	7am-2pm	7	Responsible for providing first aid treatment to attendees, exhibitors and volunteers as needed	Requires specific skill set to providing first aid to people	Molly O	First aid kit
68	First Aid	1pm-7pm	6	Responsible for providing first aid treatment to attendees, exhibitors and volunteers as needed	Requires specific skill set to providing first aid to people	Zachary Luesby	First aid kit
69	First Aid	1pm-7pm	6	Responsible for providing first aid treatment to attendees, exhibitors and volunteers as needed	Requires specific skill set to providing first aid to people	Koby Hanrahan	First aid kit
70	Volunteer Lead	7am-7pm	12	Responsible for supervising all volunteers and leads to ensure everyone is trained and in the areas they need to be	Requires walking and standing	Abir	Paper schedule
71	Volunteer Lead Assistant	7am-7pm	12	Support Volunteer Lead and supervise the volunteer room, make sure people show up for shifts, give out tshirts etc, manage WhatsApp group	Requires walking and standing	Louise
72	Volunteer Lead Assistant	7am-7pm	12	Support Volunteer Lead and supervise the volunteer on the floor, make sure all the spots are covered, helps give out tshirts etc, answer any questions in the WhatsApp group and make sure that all the volunteers get their handbook and answer any questions regarding the handbook.	Requires walking and standing	Teja
73	VegOttawa Booth Attendant (Lead, ideally board member)	9:30am-1:30pm	4	Greet attendees as they approach booth to educate on VegOttawa Association, sell merch, collect donations	Requires standing and light lifting/bending	Dan	Phone for selling memberships, phone for accepting donations, cash box
74	VegOttawa Booth Attendant (Second)	9:30am-1:30pm	4	Greet attendees as they approach booth to educate on VegOttawa Association, sell merch, collect donations	Requires standing and light lifting/bending	Jocelyn
75	VegOttawa Booth Attendant (Lead, ideally board member)	1:30pm-6:30pm	4.5	Greet attendees as they approach booth to educate on VegOttawa Association, sell merch, collect donations	Requires standing and light lifting/bending	Stefanie	Phone for selling memberships, phone for accepting donations, cash box
76	VegOttawa Booth Attendant (Second)	1:30pm-6:30pm	4.5	Greet attendees as they approach booth to educate on VegOttawa Association, sell merch, collect donations	Requires standing and light lifting/bending	Faizan
77	Event Director	7am-7pm	12	Provide leadership to Event Command, declare an emergency in consultation with Event Command, evaluate the need for evacuation, initiate evacuation if required, notify 9-1-1 as required, determine resources that may be needed, decide if and when a message needs to be sent out to public, volunteers and staff, provide input to the Media Representative on news releases and public announcements, keep Event Command informed of the emergency situation, liaise with required Emergency Services that have jurisdiction in the emergency	Requires standing and light lifting/bending	Bree Maki
78	Event Director Assistant	7am-1pm	6	Assist the Event Director in any details regarding logistics, risk management, emergencies, etc. throughout the event	Requires standing and light lifting/bending	Bree's Team
79	Event Director Assistant	12-7pm	7	Assist the Event Director in any details regarding logistics, risk management, emergencies, etc. throughout the event	Requires standing and light lifting/bending	Bree's Team
80	Emergency Plan Media Rep	7am-7pm		Represent Event Command when speaking to the media about the special event in the event that an emergency occurs, report to Event Director	Requires standing and light lifting/bending	Riana
81	Emergency Plan Safety Officer	7am-7pm		Identify hazards associated with event, ensure protective equipment is available, report to Event Director	Requires standing and light lifting/bending	Hilary Killam
82	Emergency Plan Operations Lead	7am-7pm		Deploy necessary resources as requested by Event Command in support of emergency, provide direction to Area Leads (volunteer, entertainment, vendor coordinators, etc.), direct MCs to make public announcements during emergency as required, assist in getting emergency vehicles into and out of the site, report to Event Director	Requires standing and light lifting/bending	Bree Maki
83	Emergency Plan Planning Lead	7am-7pm		Collect, evaluate, and process information about the incident, maintain Incident Reports from various areas, report to Event Director	Requires standing and light lifting/bending	Bree Maki
84	Emergency Plan Logistics Lead	7am-7pm		Identify and provide resources for operation of Event Command, identify and provide services, personnel, equipment, and materials needed to respond to emergency as required, report to Event Director	Requires standing and light lifting/bending	Bree Maki
85	Emergency Plan Finance and Administration Lead	7am-7pm		Maintain the budget and allot funds for rental or purchase of emergency resources or materials, report to Event Director	Requires standing and light lifting/bending	Alan
86	Emergency Plan Medical Lead	7am-7pm		Evaluate medical conditions, provide care for sick or injured, request ambulance and assist Paramedics, report to Operations Lead, provide medical log to Planning Lead	Requires standing and light lifting/bending	Alan
87	Emergency Plan Security Lead	7am-7pm		Respond to security-related incidents, Evaluate and provide recommendations to Event Director, Maintain site and perimeter control, Report to Operations Lead, Provide Incident Reports to Planning Lead	Requires standing and light lifting/bending	Hilary Killam
88	Security Assistant	10am-2pm		Assistant Securtiy Lead and respond to security-related incidents, Evaluate and provide recommendations to Event Director, Maintain site and perimeter control, Report to Operations Lead, Provide Incident Reports to Planning Lead	Requires standing and light lifting/bending	Richie Madan
89	Security Assistant	2pm-7pm		Assistant Securtiy Lead and respond to security-related incidents, Evaluate and provide recommendations to Event Director, Maintain site and perimeter control, Report to Operations Lead, Provide Incident Reports to Planning Lead	Requires standing and light lifting/bending	Richie Madan
90	Discussion Table Facilitator	11am-3pm		Help people in the eating area find other people to chat with, maybe start some discussions with prompts or ice breakers		Olivia Yama
91	Ask a Vegan	1-2 pm		AMA, vegan style		Nives Ilic
92	Kids Activity Facilitator	10am-2pm		Organize and distribute activity materials for families, ensure area is stocked, facilitate activities. Face painting?		Mana Sharma
93	Kids Activity Facilitator	2pm-6pm		Organize and distribute activity materials for families, ensure area is stocked, facilitate activities. Face painting?		Poli
94	General Activity Lead	TBD		Overseeing kids/activity area (giant games, facepainting, coloring) as well as monitoring the instagram wall and graffiti wall, making sure they are supplied.		Teja
95	Discussion Circle Facilitator	11:00 AM		Facilitating the group discussions - People Problems		Brooke	"Talking [object]" - indicates who has the floor
96	Discussion Circle Facilitator	1:00 PM		Facilitating the group discussions - Clever Kitchens		Claudia	"Talking [object]" - indicates who has the floor
97	Discussion Circle Facilitator	3:00 PM		Facilitating the group discussions - Vegan Parenting		[Amy W]	"Talking [object]" - indicates who has the floor
98	Discussion Circle Facilitator	5:00 PM		Facilitating the group discussions - What's Your Activism?		Liam	"Talking [object]" - indicates who has the floor
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