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Administrator IVBAIIIAdministrator II
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Lara CervantesChristina BookElizabeth Faircloth
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ROLE: share in the governance of CGD, lead all lab administrative functions and administrative teamROLE: Manage oversight of the entire Lab budget - understand and balance the connection between base and non-baseROLE: Oversee all CGD meetings and workshops including all related details. Coordinate technology as needed for hybrid events.
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lead team - develop, mentor, provide structureServe on CGD's admin lead team and CGD DirectorateServe on CGD's admin lead team and CGD Directorate
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make decisions for advancement of the lab's and team's goalsLead budget updates for the CGD Lab directorOversee all CGD meetings and workshops, including budgeting and directing admin staff to support needs
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manage business functions of the labPrepare MTDC projections and other rate submission information (indirect, CSC)Supervise AAII Travel Coordinator/ Meeting & Workshop Support
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manage lab's base budget, including leading ABRUpdate FAB planning for base keys in current and out years. This involves communication with the BAII when staff time on awards overlaps with time on base funds.CESM: plan and coordinate all details including but not limited to budgets and evaluations in regard to to annual CESM and related meetings/events and tutorials; research and outreach to MSIs; ensure code of conduct is followed at meetings
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lead reports: POP/POPPR, Strat Plan, etc.Manage program mapping processCoordinate quarterly CESM newsletter
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chair CGD's DEI committeeProvide input and support to CGD ABR developmentCommittees/CAB/SSC and related terms and renewals tracking
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liaison to the rest of the organization
Handle complex award issues that involve working with the NCAR and/or CGD Directorates, including NSF Special Funds request		Support CESM Chief Scientist
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advise on performance issues (across the lab)Manage fiscal year end process and lab accountsCollaborate with staff and external partners on other meetings as needed
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handle reductions in staffUpdate C&P sheet with base funds infoPromoting CESM events across organizations and on various media outlet; web updates as needed
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provide conflict mediation and resolutionAdminister discretionary funds accountPlan meeting/workshop budgets
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support the Lab AD and the staffManage metrics collection for the labOversee CGD Exchange, Seminars
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answer policy questions/provide clarificationsBack up proposal process as requested by BAIIServe as liaison to other L/P/C/O in regards to meetings/workshops/tutorials online/inperson/hybrid
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provide input, give guidance/optionsLead WD financials transition. Lead approver for WD financial transactionsBack-up to Export Compliance Coordinator (ECC)
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back up for WD financials transition. back up approver for WD financial transactions
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BAIIAAII Travel Coordinator/Meeting & Workshop Support
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Administrator II (HR)Silvia GentileDaniel Sena
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Bonnie SlagelROLE: Administer outside funds/soft money/grants/awards program for the LabROLE: process CGD's travel and expense reimbursements, support meeting planner with meetings and workshops.
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ROLE: lead the administration of all CGD Lab HR needs and processesCreate/submit proposalsProcess travel for the lab - staff, visitors, workshop participants as required. Includes travel for CESM Chief Scientist
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Serve on CGD's admin lead team and CGD Directoratelead post-award administration:
set up new awards/new account keys
set up subawards (establish new and modify existing subawards from CGD to other organizations)
monitor account spending
request NCEs and supplemental funds
closeout of awards		Act as delegate for booking travel
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Handle HR processes:
hiring
promotions
performance evaluations
changes to positions (supervisor changes, term extensions, etc.)		Coordinate postaward modifications, including requesting supplemental fundsAct as delegate for submitting expense reports
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oversee visitor program, including oversight of visitor letters and managing visitor budgetrespond to PI questions regarding postaward concerns
assist with project reporting as requested		Respond to questions regarding the status of travel and expenses. Seek out help from others as needed.
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support DEI committee chairupdate legal sheet (new awards, postaward modfications)Gather and send monthly section head travel budget reports
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Manage special appointmentsrespond to monthly and annual accrual sponsor requestsCGD Seminars and CGD Exchange coordinator
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Lead ARG process for LabUpdate C&P spreadsheet when postaward changes occurSupport Meeting Planner with administrative assistance for various needs such as booking meeting rooms, catering, hotel room blocks, arranging for A/V equipment, etc.
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Coordinates hiring processEnter FAB updates to plan staff on awards in current and out years. This involves communicating with the BAIII when staff also have time planned on base funds and/or on a placeholder key for underfunded staff. Includes setting up PH keys for grants expected but not yet funded.
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Update Org chartPrepare monthly YTD financial reports (worktime, MTDC, CSC)
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Produce weekly newsletterMonitor account spending with AAIII
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Lead CGD space managementHave the following approval roles:
PCard AO
invoices in uProcure
travel
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Provide advanced Workday supportBurst monthly reports
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Act as CGD's Export Compliance Coordinator (ECC)Assist BAI with workload as requested
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common to all AAIIIsBAI
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Point of contact for all Lab purchasingAnna Brooks
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update and maintain door tagsROLE: Serve as the first point of contact for proposals
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Maintain office supplies for labCreate/submit proposals
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May serve as Safety Committee representativeConfirm eligibility for proposals
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POC for unfunded collaborations/assign to admin assistants
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AAIIIMaintains shared spreadsheets: CGD Active proposals
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Keila DeBellis, Teresa WalzCreate and submit pre-award modfications
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ROLE: provide CGD staff with advanced administrative support, including support to the budget and proposal process.Train and coordinate tasks to be completed by AA team, which includes unfunded collaborations, and proposal supporting documents such as Current and pending, CVs, COA, letters of collaboration, NSF overall objectives for each proposal, typical travel costs - ask BAII for support as workload requires
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support the Lab's sections with:Liaison for staff to get PandA training
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visitor program/process:
- visitor travel (to/from NCAR)
- ML Tour (new visitors), office set up
- Update visitor email aliases (on a quarterly basis)
- Update attachment materials for visitor welcome letters: handbook, etc.		Approve publication charges
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support proposal team as needed:
-prepare no-cost proposals
-budget drafts
-budget justifications
-progress report assistance
-Current & Pending documents
-CVs		BAI will ask BAII for assistance with workload as needed.
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Coordinate office space needs with the HR Adr II/Admin team
Set up office moves, furniture, maintain relevant records		Monitor discretionary account
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Assist staff with Workday questionsMonitor bid and proposal account
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Back up to AAII for purchasing and reconcilationkeep time card reports up to date - make changes to supervisor reports as needed
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Backup support for travel
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Backup support for meetings/conferences/workshops
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Team: monitor ticket and visitor dashboards in order to be able to cover others when necessary
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Assist staff with membership renewals - for example, Github, ESMF, Overleaf, etc.
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Prepare page charge requests in uProcure
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CGD Director support - calendar, travel, etc. (specific to AAIII assigned to support the Dir)
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Assist with New Employee Checklist
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May serve as CGD Safety Committee rep (see AAII)
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Coordinate and assist with lab social events: CGD café, visitor lunch, board games, etc.
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Monitor account spending with BAII. Monitor spending/assist account managers as needed
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AAIII CGD AD/Dir Support
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Kailyn Kampert
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ROLE: provide CGD Director with advanced administrative support, supports Lab's admin assistant team
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Maintains and manages the CGD Director’s electronic calendar and fields requests for time on that calendar
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Coordinates annual request for Lab research impacts (formerly knowns as metrics)
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Processes FedEx printing invoices
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Backup support for travel
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Backup support for meetings/conferences/workshops
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support other AAIIIs as needed and as time allows
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