ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
VILLAGE OF VAN BUREN
2
Checklist for Subdivision Plan Approval
3
Project Name:
4
Check By:
5
Date:
6
7
PRE-APPLICATION PHASE
8
Yes, N/A1(300.a) Did the applicant meet with Village Planning Commission prior to submitting preliminary drawing?
9
Yes, N/A2(300.a, b, c, d) Is this considered a Major Subdivision?
10
Yes, N/A3(301) Did Subdivider submit a pre-application sketch?
11
Yes, N/Aa(301.1) Does pre-application sketch inlcude: proposed subdivision drawn at a suitable scale and containing: location in relation to ex. Community facilities, thoroughfares, and other transportation modes, shopping centers, mfg establishments, residential developments, and ex. natural and manmade features such as soil types, vegetation contours, and all utilities in the neighboring area?
12
Yes, N/Ab(301.2) Does sketch show the layout and acreage of streets, lots, and any non-residential sites such as commercial, manufacturing, school or recreational uses within the proposed subdivision
13
Yes, N/Ac(301.3) Does the sketch show the location of all utilities in the proposed subdivision, if available, or the location sof the nearest sources for water, natural gas, electricy, and public facilities for the disposal of sewerage and storm water?
14
Yes, N/Ad(301.4) Does the sketch show the scale and title of the subdivison, a north arrow and the date?
15
Yes, N/Ae(301.5) Does the sketch show the name, address and phone number of owners and Subdivider?
16
Yes, N/A4(310) Did the Subdivider submit a Preliminary Drawing prepared by a qualified registered engineer or surveyor?
17
Yes, N/A5(311) Is site located within 300' of CL of a State Highway for which changes are proposed? Or within 500' radius from point of intersectionof centerline with any public road or highway that requires Village Planning Commission to give notice to ODOT?
18
19
PRELIMINARY DRAWING PHASE
20
Yes, N/A6(312) Was an application in writing made for approval of Preliminary Drawing with six (6) copies of the preliminary drawing and supplemental information required in sections 313 and 316 and submitted at least 30 days prior to the meeting of the Planning Commission?
21
Yes, N/A7(313) Did the Preliminary Drawing application include the following?
22
Yes, N/Aa(313.a) A completed applicaion form available from the Village Clerk?
23
Yes, N/Ab(313.b) A signed variance application form and fees as set forth by these regulations (if applicable)?
24
Yes, N/Ac(313.c) Copies of the preliminary drawing containing all required information?
25
Yes, N/Ad(313.d) One set of conceptual subdivision plans, provided that completed design drawings shall be completed at a later date?
26
Yes, N/Ae(313.e) An 8-1/2" x 11" reduction of the drawing?
27
Yes, N/Af(313) Was preliminary drawing dran at not smaller than scale of 100 feet to the inch, and be on one or more sheets 24x36 inches in size, clearly and legibly drawn?
28
8(314) Did the Preliminary Drawing application include the following?
29
Yes, N/Aa(314.1) Proposed name of the subdivision, which shall not duplicate or closely approximate
the name of any other subdivision in the Village.
30
Yes, N/Ab (314.2) Location by section, range, and township or other surveys.
31
Yes, N/Ac(314.3) Names, addresses and phone numbers of the owner, Subdivider, and professional
engineer and/or registered surveyor who prepared the drawing, with appropriate
registration number(s) and seal(s).
32
Yes, N/Ad(314.4) Date of drawing.
33
Yes, N/Ae(314.5) The title ‘Preliminary Drawing’
34
Yes, N/Af(314.6) Scale of the drawing, north point.
35
Yes, N/Ag(314.7) Boundaries of the subdivision and its acreage.
36
Yes, N/Ah (314.8) Names of adjacent subdivisions, owners of adjoining parcels of unsubdivided land,
and the location of their boundary lines, extended to 200 feet beyond the boundary of
the subdivision.
37
Yes, N/Ai(314.9) Locations, widths, and names of existing streets, railroad rights-of-way, easements,
parks, permanent buildings, and corporation and township lines; location of wooded
areas, water courses, drainage patterns, water bodies, and other significant
topographic and natural features within and adjacent to the plat for a minimum
distance of 200 feet. Location of floodways, floodplains, and any potentially known
hazardous areas.
38
Yes, N/Aj(314.10) Zoning classification of the tract and adjoining properties and a description of
proposed zoning changes, if any.
39
Yes, N/Ak(314.11) Existing contours at an interval of not greater than two (2) feet if the slope of the
ground is 15 percent or less; and not greater than five (5) feet where the slope is
more than 15 percent.
40
Yes, N/Al(314.12) Existing sanitary and storm sewers, waterlines, culverts, electrical conduits, natural
gas or oil lines and other underground structures within and adjacent to the tract.
41
Yes, N/Am(314.13) Location, names, and widths of proposed streets and easements
42
Yes, N/An(314.14) Building setback lines with dimensions.
43
Yes, N/Ao(314.15) Location of all proposed utility and sewer lines showing their connections with the
existing systems.
44
Yes, N/Ap(314.16) Layout, number, square footage, and approximate dimensions of each lot. When a
lot is located on a curved street or when side lot lines are not at 90 degree angles, the
width at the building setback line (cord dimension) shall be shown.
45
Yes, N/Aq(314.17) Parcels of land in acres to be reserved for public use or to be reserved by covenant
for residents of the subdivision.
46
Yes, N/Ar(314.18) A vicinity sketch at a scale of 1,000 feet or less to the inch shall be drawn on or shall
accompany the preliminary drawing. This shall show all existing subdivisions and
the street and tract lines of acreage parcels of land. It shall also show the streets and
alleys in neighboring subdivisions or unplatted property.
47
Yes, N/As(314.19) Point of ingress/egress or driveway locations and the distance to any existing
driveway(s) within 500 ft. of proposed subdivision.
48
Yes, N/At(314.20) The location of the subdivision entry sign(s).
49
Yes, N/A9(316) List the Date the Prelim Dwg was filed _____________________. Was a filing fee charged per Section 604?
50
Yes, N/A10(317) Did the Village Planning Commission, prior to acting on the preliminry drawing, notify adjacen tproperty owners of the time, date, and location of the public hearing?
51
Yes, N/A11(318) Did Village Planning Commission forward copies of the preliminary dwg to Village Engineer for recommendation?
52
Yes, N/A12(318) Did Village Planning Commission act on the preliminary drawing within 60 days after
filing unless such time is extended by agreement with the Subdivider.
53
Yes, N/A13(319) Was the prior Preliminary Drawing still effective (they are good for a maximum of 24 months from the date of its approval unless an extension of the approval has been granted by the Planning Commission or a final plat has been recorded within the two (2)-year period. Recording of a final plat will result in an automatic extension of the approval for a two (2)-year period. If the final plat is not submitted within two (2) years, the preliminary drawing approval
shall expire and become void.
54
55
FINAL PLAT REQUIRED
56
Yes, N/A14(320) Did subdivider submit a final plat of the proposed subdivision prepared by a qualified professional survey or in Ohio?
57
(320) Did subdivider submit construction drawings and specification prepared by a qualified professional Engineer in Ohio?
58
Yes, N/A15(321) Did subdividersubmit an application for approval of the final plat to the Village Planning Commission on forms provided by the Village Planning Commission.
59
Yes, N/A16(322) Did developer submit final construction drawings prepared by a registered professional engineer?
60
Yes, N/A17(322) Do plans include title, typical setions, plans and profile views, miscellaneous construction details, and estimate of quantities with calculations? NO - QUANTITIES ARE NEEDED
61
Yes, N/A18(322) Prior to Mayor signing final plat, Subdivider shall have furnished a surety or certified check in the amount of the estimated construction cost of the ultimate installation and initial maintenance of the improvements and review and inspection fees.
62
Yes, N/A19(323) Final plat shall be drawn in waterproof ink on mylar or equal. Be at a scale not smaller than 1" = 100 ft, be 24x36 sheets, shall include numbering in relation to eachother, no ditto marks shall be used, a legend of all symbols and abbreviations used shall be included, and a copy submitted in digital or computer format.
63
Yes, N/A20(324) Plat shall comply with the Minimum Standards for Boundary Surveys in State of Ohio and measurement specifications per Chapters 4733-37 of Ohio Administrative Code.
64
Yes, N/A21(324.1) Plat contains Name of the subdivision, location by section, range and township, or by other survey
number; date, north point, scale, and acreage.
65
Yes, N/A22324.2 Name and address and phone numbers of the Subdividers, and the registered
surveyor and professional engineer who prepared the plat and appropriate
registration numbers and seals.
66
Yes, N/A23324.3 Show Plat boundaries, based on accurate traverse, with angular and lineal dimensions. All
dimensions, both linear and angular, shall be determined by an accurate control
survey in the field.
67
Yes, N/A24324.4 Bearings and distances to nearest established street lines or other recognized
permanent monuments.
68
Yes, N/A25324.5 Exact locations, rights-of-way, dimensions, and names of all streets within and
adjoining the plat, and building setback lines.
69
Yes, N/A26324.6 Radii, internal angles, points of curvature, tangent bearings, length of arcs, and
lengths and bearing of chords of all applicable streets within the plat area.
70
Yes, N/A27324.7 Locations and dimensions of all easements and rights-of-way provided for public
services and/or utilities.
71
Yes, N/A28324.8 All lot numbers and lines with accurate dimensions in feet and hundredths. Square
footage dimensions of each lot and set back lines. When lots are located on a curve,
the lot width at the building setback line shall be shown
72
Yes, N/A29324.9 Accurate location and description of all monuments.
73
Yes, N/A30324.10 Accurate outlines of areas to be dedicated or reserved for public use, or any area to
be reserved for the common use of all property owners. The use and accurate
boundary locations shall be shown for each parcel of land to be dedicated.
74
Yes, N/A31324.11 Base flood elevations shall be determined by the Subdivider’s engineer in areas
where such information has not been made available from other sources. ADD NOTE
75
Yes, N/A32324.12 A copy of any restrictive covenants, and other notes, items, restrictions, or provisions
required by these regulations, the Planning Commission or its designated
representative, or other plat-signing authority - DEED RESTRICTIONS NOT INCLUDED ON THE FINAL PLAT
76
Yes, N/A33324.13 A statement or table showing total acreage in the subdivision and total acreage of
lots roads, open spaces, easements and other types of uses.
77
Yes, N/A34324.14.a - Provide Space for Owners Certificaiton - NEEDS TO BE CLEANED UP A BIT
78
Yes, N/A35324.14.b - Provide space for Notary - NEEDS TO BE CLEANED UP A BIT
79
Yes, N/A36324.14.c - Provide space for Surveyor - NEEDS TO BE CLEANED UP A BIT
80
Yes, N/A37324.14.d - Provide space for Engineer - NEEDS TO BE CLEANED UP A BIT
81
Yes, N/A38324.14.e - Provide space for Planning Commission
82
Yes, N/A39324.14.f - Provide space for Hancock County Auditor
83
Yes, N/A40324.14.g - Provide space for Hancock County Recorder
84
Yes, N/A41325.15.1 If zoning change is involved, provide certification from Village Zoning Inspector that it is approved and in effect - ZONING CHANGE HAD ALREADY BEEN APPROVED A LONG TIME AGO PER MAYOR
85
Yes, N/A42325.15.2 Certification shall be required showing that all required improvements have been
either installed and approved by the proper officials or agencies, and that a bond or
other surety has been furnished assuring installation and initial maintenance of the
required improvements.
86
Yes, N/A43325.15.3 The Subdivider shall provide the Village Treasurer with a one (1) year maintenance
bond or similar surety in the amount of 40 percent of the value of the improvements.
The time for the maintenance bond shall not begin until all punch list items are
completed and approved, the cleaning of sewers and videotaping of sewers (if
required) has been reviewed and approved by the Village, and the “as-built”
drawings have been received by the Village Engineer.
87
Yes, N/A44326 - The Final plat shall be filed with the Village Planning Commission not later than 24 months after
the date of approval of the preliminary drawing; otherwise it will be considered void unless an
extension is requested by the Subdivider and granted in writing by the Planning Commission
88
Yes, N/A45326 - The final plat shall be filed at least fifteen (15) days prior to the meeting at which it is to be
considered.
89
Yes, N/A46327. Subdivider shall be required to accompany the final plat with a fee to cover the expenses of the Planning Commission that were incurred in engineering and legal fees for reviews related to the plat and construction plans and to cover expenses incurred in construction inspections. All unpaid review and inspection fees shall be paid before the recording of the plat or placed in escrow in accordance with Section 322.
90
Yes, N/A47328. Before any final plat is approved, the Ohio Department of Transportation must be notified as
required by Section 311 of these regulations.
91
Yes, N/A48328. The Village Planning Commission shall approve or disapprove the final plat within 60 days after it has been filed, unless certain conditions are met (see Regs)
92
Yes, N/A49328. Conditional approval of a final plat shall be limited to minor clerical and other
nonsubstantive errors as determined by the Planning Commission.
93
Yes, N/A50328. If disapproved, the Subdivider shall make the necessary corrections and resubmit the final plat, within thirty (30) days, to the Planning Commission for its final approval.
94
Yes, N/A51329. When the final plat has been approved by the Village Planning Commission, the original tracing
shall be returned to the Subdivider, for filing with the County Recorder after all necessary
certifications are received.
95
Yes, N/A52329. The Subdivider shall record the final plat within six (6) months of
final approval, otherwise the final plat approval shall expire and become void. After recording,
the Subdivider shall furnish to the Village a reproducible copy of the final recorded plat.
96
97
SECTION 330 - MINOR SUBDIVISIONS (LOT SPLITS)
98
COMPLETE REST OF CHECKLIST WHEN A MINOR SUBDIVISION IS SUBMITTED FOR REVIEW
99
Yes, N/A
100
Yes, N/A