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 Budget Request
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Group Name:
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Society of Hispanic Professional Engineers
Feel free to manually type your group if not in the dropdown
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FUNDING YEAR 2026-2027
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Budget Notes
Each budget line item should be described and explained and linked to a justification in your funding application. You should mention how you arrived at your proposed amount. You will need to provide a summary of the Budget Notes for one of the questions on the main applicattion, so your explanattions here do not have to be clean and complete sentences.
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Detailed SpreadsheetLine Item CategoryRequested AmountActual Revenue
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Revenue
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SGFC FundingFunding Board 6,454 Replace the number here with the amount that you are requesting for the upcoming semester
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Department Funds (not confirmed)Department 3,000
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Sponsorships (not confirmed)Sponsorship 20,000
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Main Account BalanceOther (Please Note) 53,244 Put the amount available in your cost objects (main cost object, any others). Please do not include any money from the one fund account (or list $0 for the one fund account), because the balance for the one fund account will reset to $0 on Aug 31. Some exceptions to this account reset may be made for clubs that are running late August events, but please still list $0 for the one fund account.
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Total Revenue 82,698 82,698
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Please review the Instructions tab for best practices. Explicitly list the expenses you are requesting SGFC to fund, and briefly note any other anticipated expenses that you understand are not eligible for SGFC funding.
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Expenses
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9/16/26 Freshmen Welcome: Inter-Grade Networking CateringEvent 736 SGFCCatering (El Peñol): 7.36 x 100 ppl
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9/18/26 Internship Panel CateringFood 368 SGFCCatering (El Peñol): 7.36 x 50 ppl
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9/23/26 Accenture Company Event CateringFood 368 SGFCCatering (El Peñol): 7.36 x 50 ppl
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9/24/26 Fall Career Fair Resume Review SuppliesEvent 100 SGFC500 sheets of resume paper ($72), 40 plastic folders ($28)
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9/30/26 Start of School Field Day x NSBE CateringFood 442 SGFCCatering (El Peñol): 7.36 x 60 ppl
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9/30/26 Start of School Field Day SuppliesEvent 50 SGFC
Hackey sack, hula hoops, and cones for field day events
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10/7/2026 Hispanic Heritage Month Educational Event x LAMIT CateringEvent 736 SGFCCatering (El Peñol): 7.36*100 ppl
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10/9/2026 Portfolio Workshop CateringFood 184 SGFCCatering (El Peñol): 7.36*25 ppl (smaller group bc more useful to some majors)
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10/14/2026 HRTC Company Networking Panel CateringFood 368 SGFCCatering (El Peñol): 7.36 x 50 ppl
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10/21/2026 Mock Interview Workshop CateringFood 368 SGFCCatering (El Peñol): 7.36 x 50 ppl
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11/4/2026 GE Vernova x Sustainability Network Sessoin CateringFood 368 SGFCCatering (El Peñol): 7.36 x 50 ppl
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11/18/2026 Jane Street Company Coffee Chat CateringFood 552 SGFCCatering (El Peñol): 7.36 x 75 ppl (usually higher attendance company)
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11/25/26 Thanksgiving Gratitude Session: Giving Back to MIT Workers CateringFood 368 SGFCCatering (El Peñol): 7.36 x 50 ppl
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12/2/2026 CourseRoading: Mapping Out Future SemestersFood 368 SGFCCatering (El Peñol): 7.36 x 50 ppl
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12/9/26 Group Study HallFood 368 SGFCCatering (El Peñol): 7.36 x 50 ppl
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12/16/2026 Holiday Movie Watch PartyFood 50 SGFCPopcorn ($10), Hispanic movie theater candies x 2 ($40)
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SHPE Workwear Closet x Latino Cultural CenterSupplies 200 SGFCSponsorship of a professional work wear closet to ensure students have clothes for interviews, career fairs, etc.
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10/11/26 MentorSHPE Session Introduction to CircuitsSupplies 200 SGFCMaterials for circuit session, budget in separate sheet.
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10/18/26 Prototype ProstheticsSupplies 60 SGFCMaterials for prototype prosthetics. $5/student * 12 students
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10/26/26 MentorSHPE EventSupplies 40 SGFCMaterial cost taken from average material cost for 12 student mentorSHPE session from previous semester
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11/10/26 MentorSHPE EventSupplies 40 SGFCMaterial cost taken from average material cost for 12 student mentorSHPE session from previous semester
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11/17/26 MentorSHPE EventSupplies 40 SGFCMaterial cost taken from average material cost for 12 student mentorSHPE session from previous semester
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11/25/26 MentorSHPE EventSupplies 40 SGFCMaterial cost taken from average material cost for 12 student mentorSHPE session from previous semester
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12/2/26 MentorSHPE EventSupplies 40 SGFCMaterial cost taken from average material cost for 12 student mentorSHPE session from previous semester
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11/25/26 Thanksgiving Gratitude Session: Giving Back to MIT Workers ActivityEvent 500
Not Eligible
Thanksgiving thank you cards and goft kits for MIT serviceworkers ($10/kit * 50)
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10/14/26 National Convention PreparationFood 294
Not Eligible
Catering (El Peñol): 7.36 x 40 ppl
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FALL National Convention LodgingTravel - Domestic 4,400
Not Eligible
$110*40 ppl for hotels in indianapolis for 3 nights
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FALL National Convention FlightsTravel - Domestic 16,000
Not eligible
$400*40 ppl for flights to national convention - High prices for Boston to Indianapolis flights unfortnuately
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FALL National Convention RegistrationTravel - Domestic 13,800
Not eligible
$345*40 for SHPE National Convention Registratin
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FALL National Convention DinnerFood 1,000
Not eligible
$25*40 ppl for SHPE convention dinner - tradition in building camraderie
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FALL Executive MeetingsFood 350
Not eligible
$10ppl*7/meal*5 meetings for meetings held during dinner time
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FALL Executive MerchandiseOther 400
Not eligible
$4*100 for executive merchandise - worn at convention and interfaces with sponsors, etc.
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FALL Earmarked: SHPE FundOther 3,000
Not eligible
$500*6 grants for ideas proposed by members - volunteering, drives, professional dev events, etc.
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FALL Club MerchandiseOther 1,400
Not eligible
$300 for pins to wear at SHPE events, $500 for tshirts for general members, $600 for padfolios
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SPRING MentorSHPE Activity SuppliesSupplies 300 Spring$30-40/activity*8 activities
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SPRING MentorSHPE Activity SnacksFood 200 Spring7-8 costco sized snack boxes for 20 kids over 8 weeks
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SPRING Noche de Ciencias CateringFood 800 Spring$8*100ppl from Oasis Brazilian food
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SPRING Noche de Ciencias DecorationsSupplies 200 Spring$50 for disposable plates, napkins, serving utensils, table centerpieces
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SPRING Noche de Ciencias Lesson MaterialsSupplies 150 Spring$30*5 activities for lessons at the event
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SPRING SHPE on a SHIP CateringEvent 1,200 Spring$12*100 people for catering formal event
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SPRING SHPE on a SHIP MiscellaneousEvent 500 SpringAmount spent last year on DJ, service, transportation to the event etc.
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SPRING SHPE on a SHIP Boat RentalEvent 5,000 SpringAround the cost from last year
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SPRING GBMs FoodFood 5,000 SpringAround what we spend last year on spring GBM catering
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SPRING Executive MeetingsFood 400 SpringAround what we spent last year on food for executive meetings int he spring
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SPRING Funding for Flights for 5 Members to Attend Dine College STEM FestTravel - Domestic 2,000 SpringApproximate travel costs for previous travel cycle
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EARMARKED for National Convention 2027Other 20,000
EARMARKED
Untouchable funds: According to club procedures, we must leave funding for at least half of the next years foreseen travel expenses in case of fluctuating income sources
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Total Expenses 83,348 -
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Grand Total (650) 82,698
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